Court Clerk I

Douglas-County,-Ne; Omaha (NE); On-site; USD 38,000 - 52,000; Full time

Job summary

Douglas County Clerk's office in Omaha, NE seeks an associate to enter court documents into the case management system and assist the public with access to records. You will handle filings, pleadings, and other documents, ensuring accuracy and adherence to policy.

The role requires a high school diploma, clerical experience, and MS Office proficiency. You will work with diverse stakeholders, maintain schedules, and support daily court operations in a standard day-shift environment.

Qualifications

• High school diploma or equivalent required.
• Two years of clerical experience required.
• One year of MS Office experience required.
• Experience or training in legal terminology and court system preferred.
• Pre-employment criminal records check and post-offer drug screen required.

Responsibilities

• Receive and process court documents and enter actions into the case management system.
• Provide customer service to users accessing legal records.
• Maintain relationships with clients, staff, attorneys, and the public.
• Review documents to ensure proper processing and case numbers.

Skills

Data entry

Customer service

Office coordination

Education

High school diploma or equivalent

Two years clerical experience

Tools

MS Office

Job description

Incumbent works under the direction of the Clerk of the District Court or designee, entering court documents into the case management system and providing customer service to those accessing legal records within established policies and procedures.

• Receive and process court documents (e.g. writs, legal filings, finding, decrees, judgements, case progressions, dismissals) and enter actions into the case management systems.
• Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
• Comply with Civil Service policies and regulations, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.
• Examine documents (e.g. names, orders, case numbers), determining the required processing, coding, and ensuring case numbers correspond to image scanned into document system.
• Locate and retrieve court records, documents, consulting with supervisor regarding questionable requests.
• Prepare copies (e.g. certified, authenticated) of court documents.
• Receive legal pleadings, orders, motions, and other legal filings from court cases.
• Answer phones and assist customers providing information about cases and proceedings and referring questions/inquiries outside scope of expertise to appropriate staff.
• Review e-filed documents and accept or reject providing direction to the filer.
• Assist customers accessing the public access computer system.
• Report to assigned location with regular, consistent attendance.
• Perform other duties as assigned and directed.

• High school diploma or equivalent required.*
• Two (2) years of clerical experience required.*
• One (1) year experience using MSOffice required.
• Experience/training in legal terminology and the court system preferred.
• Completion of a pre-employment criminal records check and post-offer drug screen required.
• *Equivalent combination of education and work experience may be substituted for the requirements on a year-for-year basis.

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is generally performed in an office setting. Noise level is usually moderate. Work hours are typically standard day-shift hours; however, schedule may vary (e.g. overtime/extra hours, holidays, emergency call-in). Work may be stressful when dealing with time constraints, multiple/changing priorities, limited resources, and uncooperative/irate individuals.
• Work requires some physical activity, including extended periods of sitting, standing, frequent walking, reaching, and occasional balancing, kneeling, bending, climbing. Work also requires the ability to frequently life/carry objects weighing up to 10 pounds and occasionally up to 25 pounds.
• Required sensory abilities include vision, hearing and touch. Visual abilities, correctable to normal ranges, include close, distance and color vision, depth perception, and the ability to adjust focus. Communication abilities include the ability to talk and hear within normal ranges. Incumbents must possess the hand-eye coordination and manual dexterity necessary to operate computers and other equipment.