Court Clerk & Administrative Supervisor

State of Maine; Augusta (ME); On-site; USD 54,000 - 72,000; Full time

Benefits offered by this job

Health insurance coverage

Parental leave

Gym membership

Job summary

The Associate Clerk position in the State of Maine Judicial Branch at Capital Judicial Center, Augusta, supports the Clerk's Office in maintaining court records and serving the public. It requires clerical, administrative, and customer service work with substantial use of computer systems.

Responsibilities include supervising staff, docket management, financial tasks, and operation of courtroom technology. This role fosters accuracy, confidentiality, and teamwork in a busy courthouse setting.

Qualifications

• Graduation from high school or GED.
• Associates Degree or above preferred.
• Two years experience in a Clerk's Office.
• College coursework may be substituted for the work experience on a year-for-year basis.
• There may be two-person offices, such as Fort Kent District Court, where an Associate Clerk does not supervise another employee, but otherwise functions fully as an Associate Clerk.
• Four years experience providing customer service and/or clerical/office administration.
• Able to keyboard or type not less than 45 words per minute.

Responsibilities

• Plans, assigns, and reviews work of subordinate employees.
• Supervises and trains employees.
• Participates in hiring, evaluation, and discipline of employees, as assigned.
• Oversees the operation of the Clerk's Office in the absence of the Clerk and other higher-level office supervisors.
• Dockets, processes, and files matters before the Court.
• Schedules pre-trial activities, trials, motions, and other proceedings including mailing and emailing court notices to litigants.
• Manages trailing dockets and consolidated trial lists.
• Handles and processes fines, fees, costs, and other funds paid to or through the Court, and maintains books, ledgers, and accounts, as necessary.
• Prepares warrants, suspensions, abstracts, and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation, and other agencies, as directed.
• Communicates and interacts effectively in-person, over the telephone, and in writing from the public, the media, court staff, judges/justices, attorneys and other state, local, county, and federal agencies concerning matters before the Court.
• Operates basic office machines such as computers, copiers, fax machines, printers, calculators, and other office equipment such as TTY machine and video conferencing, as necessary.
• Operates electronic recording machines, maintains appropriate logs, and performs duties ancillary to recording courtroom proceedings.
• May be responsible for the financial functions, reports, and accountability within the clerks' office of the UCD.
• Uses computer applications, including computer applications for document sharing such as Google Workspaces, docketing, file management, etc.
• Operates various equipment used in the courtroom including: For the Record (FTR) digital software, analog electronic recording systems, courtroom sound systems, assisted listening devices, video monitors, DVD and VHS player/recorder units, interactive video conference systems; MAC and PC systems; and other courtroom related technology.
• Responsible for recording, monitoring, and logging of court proceedings on digital or analog electronic record and the courtroom operations of video equipment.
• Participates in jury management activities, both traverse and grand, including preparation of lists and mailing of questionnaires.
• Serves as courtroom clerk and performs duties as required by the judge/justice, including the jury selection process, trials, and all other types of courtroom proceedings.
• Performs administrative duties, such as monitoring supplies and forms, as requested by the Clerk or other supervisor.
• Manages virtual courtroom for proceedings held over Zoom or other virtual format.
• Travels to other courts or judicial branch worksites when required.
• Adheres to the Judicial Branch Code of Conduct, including provisions related to professionalism and confidentiality.

Skills

Customer service

Supervisory experience

Typing 45 wpm

MS Office

Google Workspaces

Attention to detail

Confidentiality

Multitasking

Education

Associates Degree or above preferred

Tools

MS Office

Google Workspaces

Job description

The Associate Clerk position in the State of Maine Judicial Branch at Capital Judicial Center, Augusta, supports the Clerk's Office in maintaining court records and serving the public. It requires clerical, administrative, and customer service work with substantial use of computer systems.

Responsibilities include supervising staff, docket management, financial tasks, and operation of courtroom technology. This role fosters accuracy, confidentiality, and teamwork in a busy courthouse setting.