Court Clerk

Getactivewoodcounty; Wisconsin Rapids (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Wisconsin Retirement System (WRS)

457 deferred compensation plan

Vacation and Sick Time

10 Paid Holidays

Flexible Spending Account

Life Insurance

Short and Long-Term Disability

Wellness Incentive Plan

Public Student Loan Forgiveness (PSLF)

Job summary

Wood County invites applications for a Court Clerk to maintain court records, minutes, andrelated filings from case initiation to disposition. You will assist judges, administer oaths, and prepare orders and warrants for review, while helping the public and colleagues with information and records.

The role emphasizes accuracy, confidentiality, and the ability to learn in-house court software, with a need to multitask in a fast-paced environment and adhere to safety policies.

Qualifications

• High school diploma or equivalent with a legal/management certificate.
• Minimum 1 year legal experience or 3 years legal experience.
• Typing speed of 50 wpm and basic computer proficiency.
• Attention to detail, strong organization, and confidentiality.
• Ability to learn and use in-house court software and procedures.

Responsibilities

• Maintain accurate records of court events and filings from initiation through disposition.
• Prepare and organize electronic files and assist judge with critical issues.
• Take complete minutes of court proceedings and record appearances, rights advisement, motions, witnesses, and orders.
• Administer oaths to witnesses, interpreters, jurors, and bailiffs.
• Prepare court orders, judgments, warrants and other documents for review and signature.
• Assist the public with information, records, and directions; support co-workers.
• Follow safety policies and embody Wood County core values and conduct.

Skills

Typing 50 wpm

Computer literacy

Attention to detail

Organizational skills

Multi-tasking

Communication skills

Confidentiality

Punctuality

Independent work

Basic math reading/writing

Education

High school diploma or equivalent

Legal/Management certificate

Job description

Wood Countyis an Equal Opportunity Employer (M/F/D/V).

Wood County team members are offered competitive salaries, flexible schedules, and excellent benefits, including:

• Health Insurance - we offer low premiums and low deductibles, with excellent coverage!
• Dental Insurance
• Vision Insurance
• Wisconsin Retirement System (WRS) - This is one of the best-funded public pension plans in the U.S!.
• 457 deferred compensation plan
• Vacation and Sick Time - Start accruing for both on your first day!
• 10 Paid Holidays
• Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
• Life Insurance
• Short and Long-Term Disability
• Wellness Incentive Plan
• Public Student Loan Forgiveness (PSLF) program

GENERAL FUNCTION

The Court Clerk maintains an accurate record of court events and filings, performs all phases of clerk operation in court, keeping minutes of proceedings, swearing in witnesses, tracking exhibits, and follow up documentation of court proceedings, and criminal case management. They are a vital link between the public, various offices of the court system, litigants and justice partners.

RESPONSIBILITIES

A. ESSENTIAL FUNCTIONS

1. Perform a variety of duties related to case management from case initiation through disposition. Ensure all documents and hearings are accurately entered in cases.
2. Prepare and organize electronic files for court activity and assist judge in ensuring all critical issues are addressed.
3. Take complete and accurate minutes of court proceedings, ensuring all appearances, advisement of rights, waivers, motions, stipulation, witnesses, exhibits, and orders are entered in the record while being mindful that the information recorded in the minutes will be available online via the Wisconsin Circuit Court Access (WCCA) website.
4. Administer oaths to witnesses, interpreters, jurors, and bailiffs.
5. Prepare court orders, judgments, warrants and other documents for judicial review and signature. Process and disseminate to all necessary parties and/or agencies.
6. Assist general public in a pleasant and professional manner with information, records, and directions. Assist co-workers as necessary.
7. Responsible to know and practice the Safety policies of the County. Perform all job tasks in a safe and prescribed manner.
8. Must be familiar with and exemplify the Wood County Core Values and serve with courtesy and respect in accordance with the Wood County Code of Conduct.

B. OTHER DUTIES

1. Assist general public at the counter or by telephone with information, records, and requests. Make certification of records as requested.
2. Any other duties as may be assigned.

Job Qualifications:

EXPERIENCE, TRAINING, QUALIFICATIONS

High school graduate; or equivalent, with a legal or management certificatewith one (1) year legal experience or three (3) years legal experience.

Further requirements include :

• Typing skills of 50 wpm.
• W orking knowledge of computers and the ability to learn and utilize in-house computer programs and any upgrades.
• Accuracy and attention to detail, as well as excellent organizational skills are a must.
• Ability to learn moderately complex court procedures with hands-on training and perform those procedures with a high degree of accuracy.
• Ability to maintain punctuality and adhere to tight time scheduling.
• Ability to anticipate the evolving needs within the courtroom, and coordinate with external parties including jail staff, court security, attorneys, and court staff.
• Ability to multi-task and adapt to a fast-paced environment.
• Ability to communicate effectively with fellow employees and the general public.
• Ability to work independently with minimal supervision, prioritize tasks, work efficiently, meet time constraints, and remain flexible under pressure.
• Maintaining confidentiality is critical.
• Basic everyday living skills are needed, as is the ability to read, write, add, and subtract is necessary for maintaining court documents and related matters.

Basic office equipment used: computer, scanner, telephone, copier / printer / FAX machine, typewriter, and calculator.