Court Clerk

City of Mission; Mission (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

The City of Mission seeks a Court Clerk to handle daily data entry of traffic citations, criminal and city ordinance complaints, and case processing paperwork. The role supports hearings, summons, subpoenas, and judgments, and updates case dispositions in the system.

Qualified candidates will have a High School diploma or GED, 2+ years of office experience, and proficiency in Word/Excel, English and Spanish communication, plus 50 wpm typing and 10-key skills.

Qualifications

• High School Diploma or GED required.
• Minimum two (2) years experience with office procedures.
• Must be able to type 50 wpm and have good filing skills.
• Must be proficient in working with personal computer, typewriter, and general office equipment.
• Must have knowledge and experience with Microsoft Word, Excel, Windows 95, Internet, and E-mail.
• Must have experience in using a 10 key calculator by touch.
• Must have oral and written communication skills in English to at least the 9th grade level (to include correct spelling).
• Must be able to communicate proficiently in the Spanish language.

Responsibilities

• Process data entry of traffic, city ordinance and juvenile complaints in computer system.
• Establish contact with all parties involved to a hearing and jury trials via correspondence and telephone communication in a timely manner.
• Prepares all required documents for case processing such as hearing summons, jury summons, subpoenas, court orders and judgments.
• Updates files with case dispositions.
• Prepares all required documents updating files with case dispositions for case processing such as hearing summons, jury summons, subpoenas court orders and judgments.
• Transcribe correspondence and envelopes as required.
• Process mail for delivery utilizing postage meter machine.
• Assist receptionist/cashier with public assistance providing information to City of Mission citizens.
• Sort and file records alphabetically pertaining to warrants, citations, complaints and any other office information and fine collection.

Skills

Typing 50 wpm

Bilingual English/Spanish

Office procedures

Data entry

Customer service

Education

High School Diploma or GED

2+ years office experience

Tools

Microsoft Word

Excel

Windows 95

Internet & Email

10-key by touch

Job description

Job Title: Court Clerk Classification: Non-Exempt

Department: Municipal Court Division:

Supervisor: Court Coordinator Effective: 10/1/2012

I. JOB SUMMARY

Individual is responsible for daily data entry of traffic citations, criminal complaints, and city ordinance complaints in computer system. Will assist the Court Coordinator with coordination of traffic hearings, criminal hearings, juvenile court, city code violation hearings and any other hearings or jury trials as required. In addition, the individual will process all necessary paperwork involved with case processing such as hearing summons, jury summons, subpoenas, court orders, and judgments as assigned. Will update files and computer system with case dispositions as required. Prepares warrants and delinquent notices as requested by supervisor. Types letters and addresses envelopes. The individual will assist the Receptionist/Cashier with public assistance and fine collection when necessary. This position has no supervisory responsibilities. Individual will perform other duties assigned by supervisor/department head when necessary.

Qualifications

II. EDUCATION REQUIREMENTS

• High School Diploma or GED required
• Minimum two (2) years experience with office procedures.
• Must be able to type 50 wpm and have good filing skills
• Must be proficient in working with personal computer, typewriter, and general office equipment.
• Must have knowledge and experience with Microsoft Word, Excel, Windows 95, Internet, and E-mail
• Must have experience in using a 10 key calculator by touch.
• Must have oral and written communication skills in English to at least the 9th grade level (to include correct spelling).
• Must be able to communicate proficiently in the Spanish language.

III. EMPLOYMENT REQUIREMENTS

• Applicant will be subject to a complete background investigation.
• Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration.
• Applicant must take and pass a drug, physical, and pre-placement screenings administered by the City of Mission doctor at the City’s expense.
• Applicant must have a neat and professional
• Applicant must have a current valid class “C” driver’s license from the department of public safety with no more than two (2) moving traffic violations within the past two (2) years.

IV. SKILL AND ABILITY REQUIREMENT

• Ability to follow a firm work schedule as directed by supervisor.
• Ability to compute, maintain, and prepare complex records correctly insuring confidentiality.
• Ability to deal with public relation issues and various types of citizen inquiries tactfully, courteously, and in a business matter.
• Ability to compute and record numbers correctly.
• Ability to establish and maintain effective working relationship with office staff, auxiliary departments, elected officials, co-workers, supervisors and the general public.
• Ability to communicate effectively orally in the Spanish and English language.
• Ability to follow instructions orally or in written form and perform tasks with little of no supervision.
• Ability to perform work that is routine and detailed.
• Ability to perform a wide variety of different types of tasks without the variety itself causing a loss of efficiency.
• Ability to speak and write clearly and accurately (to include correct spelling).
• Ability to make decisions based on available data/criteria, laws, and regulations, or city policy.
• Ability to handle special projects of diverse nature as assigned.
• Ability to read and interpret documents such as safety rules and city policy procedures.

Special Requirements

V. ESSENTIAL JOB FUNCTIONS

• Process data entry of traffic, city ordinance and juvenile complaints in computer system.
• Establish contact with all parties involved to a hearing and jury trials via correspondence and telephone communication in a timely manner.
• Prepares all required documents for case processing such as hearing summons, jury summons, subpoenas, court orders and judgments.
• Updates files with case dispositions.
• Prepares all required documents updating files with case dispositions for case processing such as hearing summons, jury summons, subpoenas court orders and judgments.
• Transcribe correspondence and envelopes as required.
• Process mail for delivery utilizing postage meter machine.
• Assist receptionist/cashier with public assistance providing information to City of Mission citizens.
• Sort and file records alphabetically pertaining to warrants, citations, complaints and any other office information and fine collection.
• Copy documents utilizing photocopy equipment.
• Attend court hearings including juvenile court hearings from 6:00 p.m. to 8:00 p.m. as required.
• Document docket minutes and disposition of cases.

VI. NON-ESSENTIAL JOB FUNCTIONS

• Receive, sort and distribute mail within department when necessary.
• Attend juvenile hearings from 6:00 p.m. to 8:00 p.m., Monday through Friday.
• Document docket minutes and disposition of cases.
• Interpret testimony from Spanish speaking individuals.
• Receive office supplies from purchasing agents office (pick-up) and transport to court office.
• Deliver bills, invoices, correspondence or memorandum to other offices within the facility.

VII. EQUIPMENT/MATERIALS

• Personnel Computer, 10 key calculator, Paper shredder
• Typewriter, Postage meter, Copy machine, Fax machine, Telephone, Mouse Keyboard, Printer, Computer software
• City vehicle, Pens, pencils, highlighters, Stapler, rulers Diskettes & CDs, Policy & procedure handbook