Court Clerk

City of Lancaster, Texas; Lancaster (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

The City of Lancaster, Texas seeks an organized Court Clerk I to support the Municipal Court operations, process court information, handle payments, and prepare dockets.

Ideal candidate will maintain confidential records, communicate professionally with defendants and attorneys, and ensure accurate accounting of court receipts.

This on-site position offers an opportunity to contribute to a reliable court team in a professional municipal setting.

Qualifications

• High school diploma or GED required or equivalent experience.
• Experience in customer service and handling payments preferred.
• Strong attention to detail and ability to manage confidential information.

Responsibilities

• Sets cases for trial by reviewing data and scheduling dates.
• Processes court payments and maintains receipts.
• Maintains court calendars and filing systems.
• Handles warrants, bonds, and jail information.
• Answers calls and assists defendants, attorneys, and the public.
• Prepares dockets and case files; ensures records are complete.
• Maintains confidentiality and handles sensitive information.
• Communicates with outside agencies and witnesses as needed.
• Reviews documents for court procedure compliance.
• Obtains information for judges and notifies involved parties.
• Tracks and reports daily receipts; manages cash drawer.
• Schedules payment plans and deferred disposition cases.
• Supports notary duties and TCIC/NCIC certification readiness.
• Maintains attendance and reliable presence.
• Performs other related duties as assigned.

Skills

Customer service

Attention to detail

Cash handling

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

Windows-based systems

Internet applications

Job description

The City of Lancaster is seeking an organized, detail-oriented, and customer-focused Court Clerk to join the Municipal Court team. This position provides administrative support to the Municipal Court and plays an important role in helping court operations run accurately and efficiently. Responsibilities include processing and entering court information, handling payments, subpoenas and warrants, scheduling cases for trial, preparing court dockets, maintaining records, responding to defendants and attorneys, and assisting customers with court-related questions and services.

The ideal candidate is comfortable working in a professional court environment, managing confidential and time-sensitive information, handling financial transactions accurately, and communicating respectfully with individuals who may be dealing with difficult or stressful situations.

At the City of Lancaster, we serve our community with PRIDE:

• Productivity – Take ownership of your work and use available tools and information to provide timely, accurate service.
• Resourcefulness – Look for effective solutions while responsibly using City resources.
• Integrity – Act ethically, remain accountable, and be proud of the work that has your name on it.
• Dedication – Approach responsibilities with professionalism, commitment, and a willingness to support the success of others.
• Excellence – Work collaboratively, share ideas, and continuously strive for accuracy, quality, and improvement.

The following are the responsibilities of the Court Clerk:

• Sets cases for trial by reviewing case information, entering data, scheduling dates and times, notifying potential jurors, informing defendants of court dates, preparing dockets, and processing post-trial monies and records.
• Sorts and distributes mail and processes judicial correspondence.
• Updates and maintains court calendars.
• Processes warrant, bond, and jail information.
• Answers telephone calls, responds to inquiries, and communicates with outside agencies.
• Ensures court records are properly filed, maintained, and retained.
• Provides customer service by assisting callers, defendants, attorneys, and other customers with court-related questions and requests.
• Processes correspondence and requests from defendants.
• Receives and processes court payments.
• Schedules payment plans.
• Processes deferred disposition cases.
• Responds to defensive driving inquiries.
• Reviews legal documents submitted to the Court for compliance with court procedures.
• Prepares case files and posts, files, or routes legal and court documents as appropriate.
• Obtains information needed by judges and contacts witnesses, attorneys, litigants, and other involved parties as necessary.
• Provides parties with information regarding when they are required to appear in court.
• Maintains accurate daily accounting of court receipts and maintains security of the assigned cash drawer.
• Records case dispositions, court orders, and arrangements for payment of court fees.
• Collects court fees and fines and accurately records amounts collected.
• Maintains regular and reliable attendance.
• Performs other related duties as assigned.

Supervisory Responsibilities

This position has no supervisory responsibilities. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

The successful candidate should demonstrate the ability to:

• Provide professional and courteous customer service in person and by telephone.
• Communicate clearly and professionally with defendants, attorneys, judges, outside agencies, employees, and members of the public.
• Read and interpret procedures, instructions, and other court-related documents.
• Prepare routine reports, correspondence, and records.
• Maintain accurate and organized case files and court information.
• Handle cash, court receipts, fees, and other financial transactions accurately.
• Manage multiple priorities, deadlines, and interruptions while maintaining attention to detail.
• Handle difficult or emotional situations calmly and professionally.
• Exercise sound judgment and appropriately handle confidential or sensitive information.
• Perform basic mathematical calculations involving whole numbers, fractions, decimals, rates, ratios, and percentages.
• Work effectively both independently and as part of a team.

Knowledge and experience with Microsoft Office, Windows-based computer systems, internet applications, and similar office technology is expected.

• Municipal Court Clerk I Certification is preferred.
• Must have the ability to obtain or maintain required TCIC/NCIC certification.
• Must have the ability to become a Notary Public.

Must be obtain within 6 months of your employment date.