Administrative Assistant

Bernalillo County; Albuquerque (NM); On-site; USD 21,000 - 28,000; Full time

Job summary

Bernalillo County's Parks and Recreation department is seeking an Administrative Assistant to perform administrative and business-related duties in support of the department. The position drafts correspondence and reports, assigns work, and trains entry-level clerical staff.

It responds to public and inter-department information requests. The successful candidate will handle typing, word processing, maintain department records, order supplies, and attend meetings as a department representative.

Qualifications

• High School Diploma or GED.
• One year of progressively responsible past work experience in an office/clerical setting.

Responsibilities

• Responds to requests for department-related information from the public or other County departments.
• Maintains records pertaining to daily transactions and business details of the department such as time records, budget expenditures, preparation of personnel actions, etc.
• Orders supplies and equipment.
• Drafts responses to correspondence; researches and writes periodic and special interest reports reflecting the operation and functions of the department.
• Provides typing/word processing assistance for the department; answers telephone, transfers calls, and takes messages when necessary.
• Attends meetings as a representative of the department as assigned.
• Responsible for maintenance of department files.

Education

High School Diploma or GED

Job description

Job Posting Title:

Administrative Assistant

Department:

Parks and Recreation

Location:

415 SILVER AVE SW

Pay Range:

$15.55 - $20.01

Close Date:

November 16, 2026

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

The Administrative Assistant performs administrative and business-related duties in support of a department, drafts correspondences and writes reports, assigns work, and trains entry-level clerical staff. Responds to requests for department-related information from the public or other County departments.

DUTIES AND RESPONSIBILITIES

• Responds to requests for department-related information from the public or other County departments.
• Maintains records pertaining to daily transactions and business details of the department such as time records, budget expenditures, preparation of personnel actions, etc.
• Orders supplies and equipment.
• Drafts responses to correspondence; researches and writes periodic and special interest reports reflecting the operation and functions of the department.
• Provides typing/word processing assistance for the department; answers telephone, transfers calls, and takes messages when necessary.
• Attends meetings as a representative of the department as assigned.
• Responsible for maintenance of department files.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• High School Diploma or GED.
• One (1) year of progressively responsible past work experience in an office/clerical setting.

SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE

• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver's license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training, if applicable.

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tile. Working surface is typically dry.
• Worker often works alone both with and without directions from supervisors.

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone, computer terminal, computer printer, computer keyboard, photocopy machine, fax machine and calculator.
• Materials and products handled in the course of performing essential duties include files, forms, reports, various types of paperwork, and a wide variety of basic office supplies.