Court Assistant

State of North Carolina; North Carolina; On-site; USD 41,000 - 59,000; Full time

Job summary

Superior Court seeks a Court Assistant (S) to perform secretarial and administrative tasks for the Senior Resident Superior Court Judge in Forsyth County. Responsibilities include screening callers, routing mail, scheduling, travel arrangements, and maintaining records; plus drafting correspondence and legal documents.

Strong knowledge of court rules, grammar, and MS Office are essential; 8–5, on-site, Monday–Friday, with focus on accuracy and discretion.

Qualifications

• Graduation from high school and two (2) years of experience as a legal secretary or paralegal; or an Associate Degree in a related field; or an equivalent combination of education and experience.
• Requires knowledge of court rules and procedures, general office procedures, grammar and punctuation.
• Proficiency in word processing and common office software; ability to type accurately and quickly.

Responsibilities

• Screen callers and visitors; answer inquiries; secure and give information.
• Screen and route mail according to contents of communication including email.
• Schedule appointments and meetings; make travel arrangements; maintain administrative records for the office.
• Order and distribute office supplies.
• Copy, file, and retrieve materials; perform periodic follow-up activities.
• Prepare materials including correspondence, reports, and legal documents.
• May prepare and distribute calendars and answer questions regarding status of cases.
• May provide support services to other programs in the district such as arbitration, mediation, or jury management.
• May assist with jury management operations.
• May coordinate court reporting services.

Skills

Court rules

Office procedures

Typing speed

Communication skills

Word processing

Education

Associate Degree

Tools

Microsoft Word

Excel

Outlook

Job description

Agency

Superior Court

Division

SUPERIOR COURT 31

Job Classification Title

Court Assistant (S)

Position Number

60006316

Grade

JB12

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina’s courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $40,696.00 - $59,161.00

Superior Court 31, serving Forsyth County, seeks a qualified candidate to perform a variety of secretarial and administrative tasks for the Senior Resident Superior Court Judge.

Knowledge Skills and Abilities/Management Preferences

Duties include, but are not limited to, the following:

• Screen callers and visitors, answer inquiries, secure and give information.
• Screen and route mail according to contents of communication including email.
• Schedule appointments and meetings, make travel arrangements, and maintain administrative records for the office.
• Order and distribute office supplies.
• Copy, file, and retrieve materials and perform periodic follow-up activities.
• Compose and prepare materials including correspondence, reports, and legal documents.
• May prepare and distribute calendars and answer questions regarding status of cases.
• May provide support services to other programs in the district such as arbitration, mediation, or jury management.
• May assist with jury management operations.
• May coordinate court reporting services.

This position reports to the Senior Resident Superior Court Judge. Work hours are 8:00 AM - 5:00 PM, Monday - Friday.

Knowledge, Skills and Abilities / Competencies:

Knowledge of: court rules and procedures; general office procedures; grammar and punctuation; word processing; commonly used rules, procedures, or methods, to perform assignments.

Skills in: Microsoft Word, Excel, and Outlook; and strong oral and written communication skills.

Ability to: screen communications and based on content, handle independently or route to proper destination; apply grammar and punctuation rules; type with accuracy and speed; spell accurately; use judgment in organizing and establishing document format; give basic information and instructions regarding programs or office based on inquires; operate office equipment such as copier, calculator, fax machine, computer, and telephones.

Supplemental and Contact Information:

Charmaine Leeks
NC Administrative Office of the Courts
Human Resources Division
https://www.nccourts.gov/about/about-judicial-branch/careers

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Minimum Education and Experience Requirements:

Graduation from high school and two (2) years of experience as a legal secretary or paralegal; or an Associate Degree in a related field; or an equivalent combination of education and experience.

Attach cover letter and résumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee’s Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.