Court Administrator

City of Anderson SC; Anderson (SC); On-site; USD 77,000 - 94,000; Full time

Job summary

The City of Anderson seeks a Court Administrator to provide leadership and administrative oversight of the Municipal Court. Responsibilities include overseeing calendar management, case processing, docket preparation, and courtroom operations, while ensuring lawful, accurate, and confidential handling of records.

The role requires coordinating with judges, law enforcement, and City departments; supervising court staff; and maintaining internal controls and customer service excellence as part of

Qualifications

• Associate’s degree or high school diploma with related coursework or training in court administration or public administration.
• Minimum three (3) years of administrative/court experience demonstrating handling confidential records and managing multiple deadlines.
• Bachelor’s degree in a related field is preferred.
• Strong knowledge of municipal court operations, records management, scheduling, and financial transactions.

Responsibilities

• Oversee daily Municipal Court operations, calendars, hearings, and juror coordination.
• Maintain accurate court records, indexing, filing, retention, and secure handling of confidential information.
• Manage finances including collection of fines, fees, deposits, and financial reporting.
• Provide leadership, training, and supervision to court staff; ensure policy compliance and high-quality customer service.
• Prepare required reports and assist with audits and compliance efforts.

Skills

Organizational skills

Public interaction

Confidential records

Supervisory experience

Education

Associate’s degree or equivalent

Bachelor’s degree in related field (preferred)

Tools

Microsoft 365

Court CMS

Job description

Job Title: Court Administrator

Department: Court

Salary: 85,588

Full-Time w/Benefits

Reports To: Chief Financial Officer FLSA Classification: Full Time, Exempt

Date Revised: October 2026 Department: Judicial

Under general direction, the Court Administrator provides leadership, management, and administrative oversight of the Municipal Court. The position ensures efficient, accurate, professional, and legally compliant operations involving case processing, court scheduling, records, financial transactions, courtroom administration, reporting, technology, and customer service.

The Court Administrator supervises assigned court personnel; coordinates with judges, attorneys, law enforcement, detention facilities, defendants, victims, witnesses, jurors, City departments, and the public; establishes effective procedures and internal controls; and safeguards confidential information. The position requires independent judgment and work in accordance with applicable laws, court rules, judicial directives, and City policies.

Court Administration and Operations

• Plans, coordinates, and oversees daily Municipal Court operations, workflow, calendars, hearings, trials, jury trials, and administrative deadlines.
• Establishes, evaluates, and improves administrative procedures and internal controls to promote accurate, consistent, efficient, and legally compliant operations.
• Coordinates court activities and communications with judges, prosecutors, defense attorneys, law enforcement agencies, detention facilities, defendants, victims, witnesses, jurors, bondsmen, City personnel, and other appropriate parties.
• Ensures court orders, judgments, dispositions, sentences, commitments, warrants, notices, and other judicial actions are accurately documented, processed, distributed, and maintained.
• Prepares for and supports court sessions and jury trials, including dockets, case files, juror summonses and lists, attendance coordination, and juror and bailiff payments.
• Monitors caseloads, pending matters, schedules, and deadlines to maintain timely case processing and implements operational changes resulting from legislation, court rules, judicial directives, technology, or City requirements.

Case and Records Management

• Oversees the creation, processing, indexing, filing, retention, retrieval, transmission, and lawful disposition of accurate and complete court case files and official records.
• Ensures citations, pleadings, judgments, motions, appeals, sentence sheets, commitments, dispositions, court orders, subpoenas, summonses, warrants, docket sheets, jury documents, and related records are accurately and timely processed and entered in applicable systems.
• Reviews records and case data for accuracy, completeness, consistency, and compliance; certifies records as authorized; and tracks appeals or other matters requiring transmission to another court or agency.
• Maintains the security, confidentiality, integrity, retention, and authorized release of physical and electronic court records and responds to authorized records requests in accordance with applicable requirements.

Financial Administration and Internal Controls

• Oversees the collection, recording, reconciliation, safeguarding, and processing of fines, fees, bonds, restitution, refunds, and other court-related financial transactions.
• Ensures receipts and supporting documentation are maintained; prepares or oversees deposits, reconciliations, financial reports, and authorized adjustments; and researches discrepancies.
• Maintains effective internal controls for cash, checks, electronic payments, bonds, and other court funds and coordinates with Finance regarding deposits, reconciliations, reporting, audits, and related matters.
• Assists with preparation and monitoring of the Municipal Court budget and identifies anticipated staffing, equipment, technology, and operational needs; provides records and assistance for financial and operational audits.

Courtroom Administration

• Prepares courtrooms, case files, dockets, calendars, reports, and documentation for proceedings and provides administrative and procedural support during court sessions.
• Ensures documentation resulting from proceedings is accurately completed, entered, processed, and distributed and maintains required audio or electronic recordings in accordance with applicable retention and access requirements.
• Coordinates courtroom operations to promote an orderly, professional, safe, and efficient environment.

Staff Leadership and Supervision

• Provides leadership, direction, training, coaching, and oversight to assigned Municipal Court employees; establishes priorities, assigns work, and monitors quality, timeliness, and compliance.
• Develops standardized work procedures and expectations; promotes cross-training, continuity, teamwork, professionalism, accountability, ethical conduct, confidentiality, and quality customer service.
• Assists with recruitment, selection, onboarding, performance evaluations, professional development, and resolution of employee or operational concerns in coordination with City management and Human Resources.

It is understood that every incidental duty connected with operations detailed in this job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions and as requested by City management.

Position Responsibilities – Additional Job Functions

Customer Service and Public Interaction

• Provides professional assistance and procedural information regarding court schedules, forms, payment processes, and administrative requirements to court participants, City personnel, and the public without providing legal advice.
• Receives, researches, and responds to inquiries, concerns, complaints, and requests; assists individuals with appropriate forms and access to court services.
• Handles difficult, sensitive, or emotionally charged interactions calmly, objectively, and respectfully and ensures staff maintain professionalism, impartiality, confidentiality, security, and appropriate boundaries.

Compliance, Reporting, and Quality Control

• Maintains current knowledge of applicable laws, court rules, administrative orders, judicial requirements, records‑retention requirements, and City policies affecting Municipal Court operations.
• Monitors practices, records, and internal controls for compliance; recommends corrective action and process improvements; and assists with audits, inspections, and records reviews.
• Prepares required court, statistical, financial, caseload, and operational reports accurately and timely and reviews data to identify trends, backlogs, errors, or workflow concerns.

Technology, Process Improvement, and Administration

• Effectively uses court case‑management, electronic records, financial, document‑management, Microsoft 365, electronic citation, payment, digital recording, and other systems required for court operations.
• Evaluates workflows and technology and assists with implementation, testing, upgrades, training, and vendor or Information Technology coordination to improve accuracy, efficiency, internal controls, customer service, and operational effectiveness.
• Maintains appropriate controls over system access, passwords, user permissions, confidential data, and electronic records.
• Prepares correspondence, legal notices, memoranda, procedures, forms, schedules, and other documentation; participates in meetings; maintains needed supplies and equipment; and coordinates with City departments and external organizations.
• Attends required training and professional development and performs other duties consistent with the general nature and level of the position as assigned.

This job description is intended to describe the general nature and level of work performed by employees assigned to this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required. Management reserves the right to assign, modify, or remove duties consistent with operational needs and applicable law.

Qualifications, Skills and Experience

Education and Experience

• Associate’s degree or high school diploma supplemented by college‑level coursework, specialized training, or professional development in court administration, criminal justice, legal studies, business administration, public administration, office administration, or a closely related field.
• Minimum of three (3) years of progressively responsible administrative, court, legal, criminal justice, records‑management, or closely related experience demonstrating detailed administrative work, confidential records management, application of established procedures, professional public interaction, and management of multiple priorities and deadlines.
• Supervisory, lead‑worker, or significant coordination experience is preferred. An equivalent combination of education, training, and relevant experience may be considered.

Knowledge, Skills, and Abilities

• Knowledge of, or ability to acquire comprehensive knowledge of, municipal court operations, terminology, case processing, records management, scheduling, financial transactions, courtroom administration, applicable statutes, court rules, judicial directives, policies, procedures, and records‑retention requirements.
• Ability to maintain neutrality, confidentiality, professionalism, and appropriate boundaries and to distinguish procedural information from legal advice.
• Ability to supervise, train, coach, motivate, and evaluate employees; organize workloads; establish priorities; monitor performance; maintain continuity of essential functions; and resolve operational problems.

Qualifications, Skills and Experience

Education and Experience

• Associate’s degree or high school diploma supplemented by college‑level coursework, specialized training, or professional development in court administration, criminal justice, legal studies, business administration, public administration, office administration, or a closely related field.
• Minimum of three (3) years of progressively responsible administrative, court, legal, criminal justice, records‑management, or closely related experience demonstrating detailed administrative work, confidential records management, application of established procedures, professional public interaction, and management of multiple priorities and deadlines.
• Supervisory, lead‑worker, or significant coordination experience is preferred. An equivalent combination of education, training, and relevant experience may be considered.

Knowledge, Skills, and Abilities

• Knowledge of, or ability to acquire comprehensive knowledge of, municipal court operations, terminology, case processing, records management, scheduling, financial transactions, courtroom administration, applicable statutes, court rules, judicial directives, policies, procedures, and records‑retention requirements.
• Ability to maintain neutrality, confidentiality, professionalism, and appropriate boundaries and to distinguish procedural information from legal advice.
• Ability to supervise, train, coach, motivate, and evaluate employees; organize workloads; establish priorities; monitor performance; maintain continuity of essential functions; and resolve operational problems.
• Working knowledge of basic accounting, cash handling, internal controls, deposits, reconciliations, financial recordkeeping, and mathematical calculations; ability to identify discrepancies and maintain supporting documentation.
• Excellent verbal, written, interpersonal, and customer‑service skills, including the ability to communicate clearly with court participants and the public, prepare professional documents, and manage difficult or sensitive interactions.
• Strong organization, attention to detail, analytical thinking, problem solving, discretion, ethical judgment, accountability, dependability, and ability to manage competing deadlines while working independently with general direction.
• Proficiency with Microsoft 365 and ability to effectively use and learn court case‑management, records‑management, electronic citation, payment‑processing, scheduling, document‑imaging, digital recording, reporting, and standard office/courtroom technology.
• Awareness of cybersecurity, confidentiality, data privacy, password security, and secure handling of electronic court records.

Licenses and Certifications

• Must possess and maintain a valid driver’s license.
• Must obtain and maintain court‑related certifications or training required by applicable law, court administration requirements, or the City within established timeframes.

The following qualifications are beneficial but are not necessarily required for appointment:

• Bachelor’s degree in Criminal Justice, Court Administration, Legal Studies, Business Administration, Public Administration, or a closely related field.
• Experience in a South Carolina municipal or other court environment, including criminal and traffic court procedures and under applicable court rules.
• Prior supervisory, lead‑worker, court coordinator, assistant court administrator, or comparable leadership experience.

To ensure the greatest possible protection for employees in the workplace, the City of Anderson requires cooperative efforts of all employees with help in establishing and maintaining a safe and healthful work environment.

• Work is primarily performed in an office and courtroom environment with frequent interaction with employees, judicial officials, law enforcement personnel, attorneys, defendants, victims, witnesses, jurors, and members of the public.
• Work may involve frequent interruptions, competing priorities, strict deadlines, and periods of increased workload associated with court schedules and proceedings.
• The position may regularly encounter individuals who are upset, frustrated, emotional, or involved in stressful legal circumstances and requires the ability to remain calm and professional.
• Must be able to sit, stand, walk, bend, reach, and perform repetitive computer and administrative tasks as necessary to perform assigned duties.
• Must be able to operate standard office and courtroom equipment and access physical and electronic court records.
• May occasionally be required to lift, carry, or move files, records, supplies, or other office materials.
• Must be able to attend court sessions, meetings, training, or other work‑related activities outside normal business hours when operationally necessary.
• Employees are required to comply with all applicable City workplace safety requirements and use personal protective equipment when job duties or workplace conditions require its use.

The City of Anderson requires that PPE (Personal Protective Equipment) be used by employees whenever workplace hazards are discovered that could damage any part of the body. In addition, the City of Anderson requires all employees to wear PPE, such as but not limited to, safety glasses, face shields, safety shoes, hearing protection (ear plugs/ear muffs), gloves, etc. as required by their job duties. PPE is to be used as a tool to eliminate and/or reduce the hazards employees face in their daily job duties.

PPE is not to be used and will not be used as a substitute for safe work practices, machine guards, or other controls designed by equipment manufacturers or other engineering sources. PPE is to be used in conjunction with these controls to increase employee protection.

ADA Compliance

The City of Anderson is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

ADA Guidelines

Physical Demands

Stand Constantly Frequently Occasionally N/A

Walk Constantly Frequently Occasionally N/A

Sit Constantly Frequently Occasionally N/A

Handling Constantly Frequently Occasionally N/A

Reach Outward Constantly Frequently Occasionally N/A

Reach Above Shoulder Constantly Frequently Occasionally N/A

Climb Constantly Frequently Occasionally N/A

Crawl Constantly Frequently Occasionally N/A

Squat or Kneel Constantly Frequently Occasionally N/A

Bend Constantly Frequently Occasionally N/A

Lifting Requirements

10 pounds or less Constantly Frequently Occasionally N/A

11 to 20 pounds Constantly Frequently Occasionally N/A

21 to 50 pounds Constantly Frequently Occasionally N/A

51 to 100 pounds Constantly Frequently Occasionally N/A

>> than 100 pounds Constantly Frequently Occasionally N/A

Pushing and Pulling Requirements

12 pounds or less Constantly Frequently Occasionally N/A

13 to 25 pounds Constantly Frequently Occasionally N/A

26 to 40 pounds Constantly Frequently Occasionally N/A

41 to 100 pounds Constantly Frequently Occasionally N/A

>> than 100 pounds Constantly Frequently Occasionally N/A

Definitions

N/A Not Applicable Activity is not applicable to this occupation

O Occasionally Occupation requires this activity up to 33% of the time (0 – 2.5+ hrs/day)

F Frequently Occupation requires this activity from 33% – 66% of the time (2.5 – 5.5+ hrs/day)

C Constantly Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent an expressed or implied contract of employment nor does it alter your at‑will employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

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