Court Administrative Specialist: Dockets & Data

City of Arlington; West Windsor (NJ); On-site; USD 32,000 - 39,000; Full time

Job summary

City of Arlington seeks an administrative assistant for the Judiciary Division of Arlington’s Municipal Court. You will handle semi-complex clerical duties, prepare dockets, maintain case records, and coordinate communication between defendants, judges, and staff.

Ideal candidates have strong organizational skills, high attention to detail, and ability to handle confidential legal data in a fast-paced setting. On-site position with regular hours.

Qualifications

• Associate degree in criminal justice, Public Administration or related field.
• Minimum of three (3) years’ administrative experience, ideally in a court, legal, or municipal government environment.
• Equivalent combination of education and experience accepted.

Responsibilities

• Evaluates intakes and verifies Community Service and Community Court eligibility; initiates review.
• Verifies indigency forms for judges; executes post-ruling workflows and prepares letters/timesheets.
• Tracks indigent/non-indigent data; compiles monthly reports.
• Prepares dockets; verifies dates, records, waivers, and ensures CCATS files are complete.
• Maintains hearing readiness by reviewing pleas and ensuring accurate records.
• Manages court docket data; issues notices and updates defendant contact information.
• Coordinates background screening requests and evaluates results for eligibility responses.
• Manages FSH notices and schedules hearings, distributing legal correspondence.

Skills

Administrative skills

MS Office

Excel reporting

Data entry

Court management software

Record-keeping

Legal reading comprehension

Customer service

Bilingual EN/ES

Education

Associate’s degree in criminal justice

Tools

Incode

Job description

City of Arlington seeks an administrative assistant for the Judiciary Division of Arlington’s Municipal Court. You will handle semi-complex clerical duties, prepare dockets, maintain case records, and coordinate communication between defendants, judges, and staff.

Ideal candidates have strong organizational skills, high attention to detail, and ability to handle confidential legal data in a fast-paced setting. On-site position with regular hours.