Course Material Management Specialist

VitalSource; United States; Hybrid; USD 52,000 - 63,750; Full time

Benefits offered by this job

Competitive base salary

401K match up to 5%

12 weeks of paid parental leave

4 weeks of vacation

Flexible work schedules

Job summary

A leading education technology provider is seeking a Course Material Management Specialist to enhance efficiency within their Procurement team. Located in key US cities, the role requires managing course materials for seamless order execution and vendor setup, requiring strong analytical skills and attention to detail. The ideal candidate has ecommerce experience and excels in Microsoft Excel.

Qualifications

• 1+ years of experience in ecommerce or related field.
• Ability to analyze multiple data sources and make decisions.
• Willingness to work extended hours during peak cycles.

Responsibilities

• Ensure timely and accurate order placement.
• Monitor reports to identify and implement resolutions.
• Collaborate with CSMs and AEMs as needed.

Skills

Ecommerce experience

Strong analytical skills

Attention to detail

Problem-solving

Cross-functional teamwork

Microsoft Excel proficiency

Education

Degree or equivalent experience

Job description

Overview

Join to apply for the Course Material Management Specialist role at VitalSource.

VitalSource is hiring a Course Material Management Specialist to contribute to our Procurement team located in Raleigh NC, Chicago IL, Franklin TN, or Boston MA (preferred locations). Applicants outside of these preferred locations will still be considered. There is a 10% travel requirement for this role.

This range is provided by VitalSource. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$52,000.00/yr - $63,750.00/yr

What we offer

• Culture: Collaborative, Inclusive, and Mission-driven.
• Compensation: Competitive base salary and a strong variable component.
• Benefits: Medical, Vision, Dental, Life, Disability, Critical Illness, Accident, FSA, HSA, ID Protection, Pet and Legal Insurance.
• Retirement: 401K match up to 5%.
• Parental leave: 12 weeks of paid parental leave.
• Time off: 4 weeks of vacation, 12 sick days, 11 company holidays, and 3 personal days.
• Flexibility: Flexible work schedules and remote capabilities (by team).
• Wellness: Fitness challenges and rewards.

Key Responsibilities

• Order Execution — Ensure timely and accurate order placement by monitoring workflow efficiency.
• Reports — Monitor and review reports to identify and implement quick resolutions to issues.
• Title Setup — Ensure requested titles that are not in our database are setup correctly for sourcing
• Vendor Setup — Ensure new vendors are setup in all required systems and conform to set guidelines
• CSM & AEM Assist — Collaborate with CSMs and AEMs to provide assistance as needed
• Order Assist — Ensure all required materials for each school are ordered, received, and ready for shipment.
• Title Management — Ensure all titles and their availability are noted with correct information. Follow up and confirm availability on a regular basis.

Required Qualifications

• Degree and/or experience that has provided you with the skills, qualifications, and experience necessary to be successful in this role.
• 1+ years experience in ecommerce: logistics, operations, or inventory control or related field
• Prefer previous experience in a College Bookstore (preferred)
• Demonstrated ability to analyze multiple data sources, evaluate conditions, and make informed decisions that align with business goals.
• Highly meticulous with a strong focus on accuracy, data integrity, and methodical problem-solving.
• Proven ability to work effectively within cross-functional teams, proactively supporting colleagues to achieve shared objectives.
• Strong analytical skills with the ability to leverage technology and data-driven insights to solve complex business challenges.
• Proactive in evaluating, refining, and optimizing existing processes to enhance business tools and overall efficiency.
• Willingness to work extended hours during peak business cycles (January, August, September) to ensure operational success and meet business demands.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, data visualization, and formula-based automation.

Who We Are

VitalSource Technologies, LLC has powered digital content delivery across the higher education ecosystem for over 30 years. It is a CODiE award recipient and delivers millions of learning materials globally each year. Learn more at get.vitalsource.com and follow us on LinkedIn.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

• EEO/AA Employer/Vet/Disabled
• We participate in EVerify.
• EEO Poster in Spanish

Seniority level

• Associate

Employment type

• Full-time

Job function

• Analyst
• Industries: Higher Education

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