County Administrative Assistant, Southampton County

Countryway Insurance Co.; Courtland (VA); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Paid training

401K contribution

Paid Time Off

Medical and dental insurance

Mentorship and support

Job summary

County Administrative Assistant position in Southampton County, Courtland, VA, offers non-exempt, hourly compensation and provides administrative support to the County Farm Bureau President and Directors. Duties include bookkeeping basics, member services, and managing records and communications.

Responsibilities encompass processing expenses, handling mail, maintaining financials, and coordinating board meetings.

Qualifications

• High school diploma or equivalent.
• Minimum one year administrative support experience or equivalent coursework.
• Basic understanding of bookkeeping and payroll.
• Excellent oral and written communication skills.
• Computer literate with Word and Excel.
• Diplomatic in delicate situations with strong attention to detail.
• Flexible and able to multi-task in a team environment.

Responsibilities

• Promote Farm Bureau programs and services to members.
• Provide general administrative support: answer phones, mail, reports, and member service.
• Maintain all County Farm Bureau records and files.
• Coordinate payment of expenses after proper approval.
• Open and close office operations.
• Maintain financial accounting: transactions, deposits, records, reconcile statements, tax records.
• Maintain membership information and renewal processes.
• Assist with insurance applications, policy changes, and loss reports.
• Plan and conduct board meetings; record minutes and maintain minute books.
• Communicate with County President and Directors on membership and service programs.

Skills

Bookkeeping basics

Payroll basics

Oral & written communication

Microsoft Word

Microsoft Excel

Diplomacy

Attention to detail

Multi-tasking

Organizational skills

Education

High school diploma or equivalent

Tools

Word

Excel

Job description

County Administrative Assistant, Southampton County

Location: Courtland, VA

Company:

POSITION TITLE: County Administrative Assistant

STATUS: Non-exempt

LOCATION: Southampton County office in Courtland, VA

REPORTS TO: County President

COMPENSATION: $17-18 Per hour

POSITION SUMMARY:

Provide administrative support to the County Farm Bureau President, County Board of Directors, special committees and to Insurance Agent(s). Additionally, this position is responsible for promoting and serving as an information resource on all Farm Bureau Services.

PRIMARY DUTIES

• Promote Farm Bureau programs and services to members. The Administrative Assistant is responsible for being knowledgeable in all programs that are offered.
• Provide general administrative support: answer phones, handle incoming/outgoing mail, prepare correspondence and reports and provide member service.
• Maintain all County Farm Bureau records and files.
• Coordinate payment of expenses after proper approval.
• Open and close office.
• Maintain the County Farm Bureau financial accounting system. Record all money transactions, make bank deposits, maintain records of savings and investments, reconcile bank statements, maintain the office change fund and tax records and assist with budget planning if requested.
• Maintain accurate county membership information by administering the membership renewal process, assigning new membership numbers, maintaining a paid listing of members as required in the Memorandum of Agreement, conducting the annual membership service check and by entering membership data into the membership system. This position is responsible for the county’s adherence to the membership policy.
• Assist with insurance applications, policy changes, preparation of loss reports and other clerical functions necessary to properly serve the membership.
• Assist in the planning and conducting of board meetings and other meetings/events if requested. This includes recording board minutes and maintaining minute books.
• Maintain good communication with the County President and Directors on issues relating to membership and service programs
• Be familiar with and maintain a file of all permanent documents of the County Farm Bureau as follows:
• County Articles of Incorporation.
• County Farm Bureau bylaws.
• Memorandum of Agreement and other agreements with VFBF and its affiliates.
• Lease and purchase agreements.
• Minutes of membership and board of directors meetings.
• Deeds, Stocks, Bonds.
• Bulk mail permits.
• Insurance policies.

ADDITIONAL DUTIES

• Attend required training sessions as authorized by the County President.
• Perform other duties as requested by the County President.

MINIMUM EDUCATIONAL/EXPERIENCE QUALIFICATIONS

• High school diploma or equivalent
• Minimum one year administrative support experience or equivalent coursework

MINIMUM SKILL QUALIFICATIONS

• Basic understanding of bookkeeping and payroll
• Excellent oral and written communication skills
• Computer literate (Word and Excel)
• Proven ability to be diplomatic in delicate situations
• Strong attention to detail
• High degree of flexibility with the ability to multi-task
• Proven ability to work both independently and in a team environment
• Excellent organizational skills

PREFERRED QUALIFICATIONS

• P&C and Health License (required in some counties)- Must obtain license within six months of employment and must maintain license through CE credits

At VA Farm Bureau, we provide an exceptional benefits package, including ongoing job development and support in all roles, paid training and continuing education reimbursement, medical and dental insurance available on your first day, generous employee 401K contribution, excellent Paid Time off (PTO) plan and more!

Virginia Farm Bureau Companies provide equal employment opportunity in all aspects of employment without regard to race, color, national origin, religion, gender, pregnancy, age, disability, orientation or veteran status.