Counseling Placement Program Manager

SU01 Seattle University; Seattle (WA); Hybrid; USD 45,000 - 52,000; Full time

Benefits offered by this job

Medical plans

Dental & vision

Tuition benefits

Retirement plan

Paid time off

Job summary

Seattle University seeks a Counseling Placement Program Manager to coordinate practicum and internship placements and manage licensure disclosure for CACREP-accredited programs. The role advances diversity and inclusion by ensuring placements with marginalized populations and maintaining program records.

Responsibilities include coordinating field experiences, building partnerships, training site supervisors, and supporting licensure processes across CMHC and School Counseling programs.

Qualifications

• Master’s degree in counseling from a CACREP program plus 2+ years of placement coordination experience.
• Familiarity with CACREP regulations.
• Experience in education or mental health settings.
• Proficiency with Microsoft 365 and data systems.
• Strong organizational and interpersonal communication skills.
• Ability to handle confidential information.

Responsibilities

• Identify and maintain practicum and internship partnerships.
• Ensure placements meet accreditation standards.
• Maintain SimCare database and forms for placements.
• Collect and report data to support accreditation.
• Provide orientation sessions for counseling students.
• Coordinate licensure disclosure requirements and sessions.
• Advise on licensing requirements and external trainings.
• Maintain licensure disclosure forms.
• Support department with special projects.

Skills

CACREP familiarity

Microsoft 365

Data management

Communication

Organization

Education

CACREP degree

Tools

SimCare

Canvas

Qualtrics

ELC

SharePoint

Job description

Months Per Year: 12 Work Model: Hybrid Work Eligible

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

The Counseling Placement Program Manager serves two primary functions for the Counseling Department within the School of Education (SOE): 1.) placement coordination for practicums and internships and 2.) management of professional licensure disclosure regulations for the On-Ground Clinical Mental Health Counseling (CMHC), On-Ground School Counseling (SC), Online CMHC, and Online SC programs. This position will identify, approve, and secure counseling practicum and internship sites that meet state and CACREP accreditation requirements. This work also supports diversity, equity, and inclusion in the counseling profession by ensuring that practicum and internship placements provide students with an opportunity to work with marginalized client populations. The Counseling Placement Program Manager will also oversee a placement orientation for counseling students, provide professional-level support to secure field placements, track practicum and internship data and paperwork, establish community partnerships, and oversee the professional licensure disclosure data for the counseling programs.

Position Description

Practicum and Internship Placement Coordination (75%)

• Identify, develop, and maintain collaborative partnerships with diverse community agencies and stakeholders that align with the Counseling Department and SOE’s social justice mission.
• Ensure practicum and internship placements meet state and national accreditation standards.
• Support partner initiatives, collaborations, and outreach efforts to identify future placements.
• Build and maintain a database in SimCare for all clinical mental health-based and K-12 partnerships for the Counseling Department.
• Create, maintain, and modify all SimCare forms for placements.
• Collect, analyze, and report on practicum and internship progress to support accreditation efforts.
• Facilitate practicum and internship placement information sessions for counseling students.
• Collaborate with PPCT Director to update and maintain field experience handbooks for the counseling programs.
• Provide practicum and internship search preparation and support to students.
• Collaborate with data administrator, program directors, and administrative support to develop and maintain placement Canvas course.
• Maintain complete and accurate program records to ensure data collection and analysis.
• Collaborate with PPCT Director to create and provide training for site supervisors including, but not limited to, expectations, program specifics, and supervision.
• Administer site supervisor and student satisfaction surveys at the end of the field experience.
• Other duties as assigned.

Professional Licensure Disclosure Coordination (25%)

• Build and maintain a program of study requirements for out-of-state counseling students.
• Collaborate with counseling program directors to update students and faculty on certification and licensure mandates.
• Provide counseling students with information sessions for obtaining licensing and credentials at significant benchmarks throughout their program.
• Advise students and faculty on PPCT requirements, licensing exams, external workshops and courses that relate to internship and licensing (i.e., ACA, WMHCA).
• Maintain professional licensure disclosure forms for students.
• Other duties as assigned.

Required Qualifications

• Master’s degree in counseling from a CACREP program or other closely related disciplines from an accredited institution plus 2 or more years of experience with placement coordination for practicums and internships OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• Familiarity with CACREP regulations.
• Familiarity with counselor licensure/certification policy and regulations, or state administrative statutes and codes.
• Experience within an education environment (K-12 or higher education) and/or mental health agency.
• Experience with Microsoft 365, including strong proficiency in Excel, SharePoint, Teams, and Outlook.
• Experience with data management systems.
• Excellent organizational, attention to detail, and interpersonal communication skills, both verbal and written.
• Demonstrated success in a fast-paced environment, working collaboratively, and communicating effectively to promote teamwork, collegiality, and wellness.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Demonstrated ability to manage multiple tasks with competing deadlines.

Preferred Qualifications

• Licensed as a mental health counselor.
• Demonstrated commitment to social justice.
• Experience with diverse student populations.
• Experience with SimCare, ELC, Canvas, and Qualtrics.
• Flexibility and willingness to assume new tasks and special projects.

Compensation at a Glance

$33.33 per hour - $38.46 per hour

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Work Arrangements

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3-6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter. Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus. All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.

With a career at Seattle University, you’re joining a community of passionate people dedicated to empowering the next generation of leaders and thinkers. Founded in 1891, Seattle University is a Jesuit Catholic university located on a beautiful campus of more than 50 acres in the dynamic heart of Seattle. Our diverse and driven population is made up of more than 7,200 students enrolled in undergraduate and graduate programs within six schools and colleges.

Seattle University is an equal opportunity employer. In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals who will further enrich the diversity of our educational community.

Our Mission

Seattle University is dedicated to educating the whole person, to professional formation, and to empowering leaders for a just and humane world.

Our Vision

We will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate and professional levels.

Our Values

Care – We put the good of students first. Academic Excellence – We value excellence in learning with great teachers who are active scholars. Diversity – We celebrate educational excellence achieved through diversity. Faith – We treasure our Jesuit Catholic ethos and the enrichment from many faiths of our university community. Justice – We foster a concern for justice and the competence to promote it. Leadership – We seek to develop responsible leaders committed to the common good.