Counseling Office Assistant

Sauk-Rapids-Rice-Public-Schools; Sauk Rapids (MN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-Term Disability

HSA

403b Matching

Paid holidays

Vacation

Sick leave

Job summary

Sauk Rapids-Rice High School in Sauk Rapids, MN seeks an Administrative Assistant/Guidance Counselor's Assistant to provide general office support for students, families and staff. The role includes scheduling support for counselors, handling transcripts, data entry in Skyward, and creating reports with accuracy.

Work hours are 8 hours per day, five days a week for 10 months (207 days). Salary ranges from $21.82 to $24.09 per hour, with benefits including health, dental, vision, life, retirement

Qualifications

• Demonstrated written and verbal communication skills.
• Computer knowledge of word processing, spreadsheets, Google docs, and various software applications.
• Attention to detail and ability to meet deadlines.
• Must have high school diploma/GED; post-secondary education preferred.

Responsibilities

• Provide general office support to students, families and staff in an efficient, timely, and courteous manner.
• Support scheduling for Counselors, Social Worker, and on-site mental health providers.
• Support student registration, MCIS post-secondary planning, and PSEO systems.
• Verify graduates, support transitions of student records into 9th grade, and enter test scores.
• Data entry through Skyward including family access and address changes.
• Main contact for student transcripts with Parchment service.
• Work with data and spreadsheets, verify data, prepare reports, and file information.
• Cross-training in other office/clerical duties.

Skills

Written communication

Verbal communication

Word processing

Spreadsheets

Google Docs

Data entry

Multitasking

Education

High school diploma/GED

Post-secondary education preferred

Tools

Skyward SIS

Parchment transcript service

Job description

Frontline Applicant Tracking - Sauk Rapids-Rice Public Schools

• Position Type:
  Administrative Assistant/ Guidance Counselor`s Assistant
• Date Posted:
  10/21/2026
• Location:
  Sauk Rapids-Rice High School

POSTING #: 3640

WORK HOURS:
8 hours per day, MondaythroughFriday for 10 months (207 days) primarily during the school year.

JOB DUTIES:

• To provide general office support and knowledgeable, professional, administrative services to students, families and staff in an efficient, timely, and courteous manner.
• Support scheduling for Counselors, Social Worker, on-site collated mental health providers, and student support services.
• Support of student registration process, post-secondary planning support through MCIS, and PSEO systems and processes.
• Verification of graduates, support of transition student records into 9th grade, and the entering of student test scores.
• Data entry through Skyward student information system, including family access, and address changes.
• Main contact for student transcripts with use of Parchment transcript service.
• Ability to work with data and spreadsheets, verification of data, preparing reports, creating templates, and filing information.
• In addition to regular responsibilities, cross-training in other officeclericalduties will be provided.

QUALIFICATIONS: Demonstrated written and verbal communication skills; computer knowledge of word processing, spreadsheets, Google docs, and various software applications; able to handle multiple tasks occurring at once; and ability to work effectively with co-workers, parents, students, community members, and staff. Attention to detail and accuracy while meeting deadlines. Must have high school diploma/GED. Post-secondary education and previous experience preferred.

SALARY and BENEFITS:

Salary based on experience and the 2025-2027 School Support Employees Agreement Level AA2 from $21.82 up to $24.09 per hour.

• Health, Dental, Vision Wear, Life, Accidental Death and Dismemberment, and Long-Term Disability Insurance
• Health Savings Account (with enrollment in an eligible health plan)
• Medical Flexible Spending Account (with eligibility for insurance)
• Dependent Care Flexible Spending Account
• Post retirement Health Care Savings Plan
• Public Employees Retirement Association (PERA)
• 403b Matching Annuity
• Paid Holidays
• Floating Holiday
• Vacation
• Sick Leave

DEADLINE:

Applications reviewed beginning October 28, 2026.

NOTE: Candidates must pass a criminal background check in order to be eligible for employment.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Sauk Rapids-Rice Public Schools directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.