Counseling Admin Support & Scheduling Coordinator

Wayne State University; Oceanside (CA); Hybrid; USD 48,000 - 58,000; Full time

Job summary

MiraCosta College in Oceanside invites applications for Administrative Support Assistant I in Counseling, with two positions (one full-time and one part-time). The roles provide general clerical and administrative support, act as first point of contact, schedule appointments, and maintain filing systems.

Starting salaries are $52,972 for full-time (range 9, step 1) and $23,837.40 for part-time (18 hours/week), with annual step increases through step 5; residency in California applies per

Qualifications

• General clerical and administrative duties.
• Serve as first point of contact for the counseling office.
• Schedule appointments and assist with events.
• Create and maintain filing systems and records.

Responsibilities

• Provide routine clerical and administrative support.
• Schedule appointments and meetings.
• Assist with events and records management.
• Maintain physical and electronic filing systems.

Job description

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Administrative Support Assistant I, Counseling – 2 positions

Full-Time Position - Academic Counseling
One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be Monday-Thursday 9:30 am - 6:00pm and Friday 8:00 am - 4:30 pm.

Part-Time Position - Transfer Center
One regular, part-time position, 18 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be Monday, Wednesday, and Friday 9:00 am - 3:00 pm.

The persons selected for these positions will be subject to assignment to any district facility during any hours of operation.

The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be conducted in-person or via Zoom.

RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee’s regularly assigned district worksite.

The District may consider an individual’s request to temporarily reside outside the State of California or beyond the 200-mile limit on a case-by-case basis, provided it does not exceed 12 consecutive months.

Under general supervision, perform a variety of routine clerical and administrative support functions requiring a general knowledge of the terminology, procedures, and practices applicable to the functional area; act as first point of contact for the functional area; schedule appointments/meetings and assist with events; create and maintain physical and electronic filing systems and perform records management duties; and perform related duties as assigned.

Full-Time Position
Starting at $52,972 per year (range 9, step 1), with annual salary step increases up to step 5.

Part-Time Position - 18 hours per week
Starting at $23,837.40 per year (range 9, step 1), with annual salary step increases up to step 5.