Costpoint Data Entry & Receiving Specialist

OWT Global LLC; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits starting day 1

401(k) with company match

PTO and federal holidays

Job summary

OWT Global LLC in Tampa, FL is seeking a detail oriented Costpoint Data Entry & Receiving Specialist to support accurate data entry in Costpoint. The role supports Finance, Project Controls, Contracts, Procurement, and Operations by entering, validating, and updating project, contract, and financial data.

It also handles receiving and fixed asset support to ensure proper custody before equipment release.

Qualifications

• High school diploma or equivalent.
• 1–3 years of data entry/administrative/procurement/ERP experience.
• Ability to follow procedures and maintain organized records.
• Proficiency with Excel, Outlook, and standard office apps.
• Experience handling confidential information.

Responsibilities

• Enter, update, and maintain Costpoint data per procedures.
• Assist with project and contract setup, records, POs, and labor data.
• Verify data against documents for accuracy and approvals.
• Maintain project and financial records for reporting needs.
• Coordinate with cross-functional teams to resolve discrepancies.
• Prepare reports, logs, and reconciliations as needed.
• Ensure proper custody and asset establishment before issuance.

Skills

Data entry

Attention to detail

Communication

Team collaboration

Confidentiality

Education

High school diploma or equivalent

Tools

Deltek Costpoint

Microsoft Excel

Microsoft Outlook

Job description

About OWT Global

Founded in 2010 and headquartered in Tampa, FL, OWT Global is an SBA Small Business delivering reliable, operationally proven expertise and mission-focused support to the U.S. Government, industry partners, and commercial clients. Recognized as a Top Workplace by the Tampa Bay Times from 2022–2026, OWT Global specializes in deployed Field Services, Engineering Support, RDT&E, Technical Program & Project Management, logistics, maintenance, training, and operational support for advanced technologies and mission systems across Unmanned Systems (UxS), Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, and Reconnaissance (C5ISR), and Air Domain Awareness & Defense (ADAD) mission areas. Our unique services-first and vendor-agnostic approach provides customers with dedication, quality, flexibility, and reliability from a partner that prioritizes mission success above all else. OWT Global proudly supports the DoW SkillBridge Program, helping transitioning service members move into civilian careers. With a workforce comprised of more than 90% veterans from the very operational communities we support, our team brings unmatched mission understanding, operational experience, and technical expertise to every effort.

Founded in 2010 and headquartered in Tampa, FL, OWT Global is an SBA Small Business delivering reliable, operationally proven expertise and mission-focused support to the U.S. Government, industry partners, and commercial clients. Recognized as a Top Workplace by the Tampa Bay Times from 2022–2026, OWT Global specializes in deployed Field Services, Engineering Support, RDT&E, Technical Program & Project Management, logistics, maintenance, training, and operational support for advanced technologies and mission systems across Unmanned Systems (UxS), Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, and Reconnaissance (C5ISR), and Air Domain Awareness & Defense (ADAD) mission areas. Our unique services-first and vendor-agnostic approach provides customers with dedication, quality, flexibility, and reliability from a partner that prioritizes mission success above all else. OWT Global proudly supports the DoW SkillBridge Program, helping transitioning service members move into civilian careers. With a workforce comprised of more than 90% veterans from the very operational communities we support, our team brings unmatched mission understanding, operational experience, and technical expertise to every effort.

Position Overview

OWT Global LLC is seeking a detail oriented Costpoint Data Entry & Receiving Specialist to support accurate and timely data entry within Deltek Costpoint. This position will assist Finance, Project Controls, Contracts, Procurement, and Operations teams by entering, validating, maintaining, and updating project, contract, procurement, vendor, labor, and financial data in Costpoint. The role also includes critical receiving and fixed asset support responsibilities to ensure proper custody, configuration, and record establishment before equipment is released to end users. This is a full time, non exempt position reporting to the Director of Business Operations.

Key Responsibilities

• Enter, update, and maintain data in Deltek Costpoint in accordance with company procedures and internal controls.
• Support project setup, contract setup, customer/vendor records, purchase requisitions, purchase orders, employee/project charging data, and other Costpoint related records as assigned.
• Review source documents for completeness, accuracy, and proper approvals before entering data.
• Validate entered data against supporting documentation to identify errors, omissions, or inconsistencies.
• Assist with maintaining project, labor, procurement, and financial records in support of operational and reporting requirements.
• Coordinate with Finance, Contracts, Procurement, Project Management, and Operations personnel to resolve data discrepancies.
• Support routine data cleanup, record maintenance, and quality control reviews.
• Follow established SOPs, approval workflows, and segregation of duties requirements.
• Maintain confidentiality of employee, financial, contract, and company sensitive information.
• Assist with preparing reports, logs, trackers, or reconciliations as needed.
• Maintain documentation that demonstrates custody and release through the chain: Vendor → Information Technology → Fixed Asset Establishment → Configuration → End User; do not facilitate direct to user shipments outside the SOP process.
• Confirm that the Fixed Asset Master Record is established in Deltek Costpoint before issuance and that records reflect the correct project, organization, and intended user as required.
• Log and promptly notify Procurement of any discrepancies, damage, incorrect configuration, or quantity variances identified during receiving review.
• Compile and transmit complete receiving data (manufacturer/model, serial number, PR/PO references, project, organization, user, and total purchase cost including shipping, tax, and other costs) to Finance/Accounting to establish the Fixed Asset Master Record prior to release to the end user.
• Capture and record manufacturer serial numbers and any unique hardware identifiers in intake logs or templates used for Costpoint asset establishment.
• Support IT-controlled receiving by verifying that received equipment matches the applicable Purchase Order, including manufacturer, model, configuration, quantity, and pricing attachments.
• Perform other administrative and data support duties as assigned.

Required Qualifications

• High school diploma or equivalent required.
• Minimum of 1–3 years of data entry, administrative, accounting, procurement, project support, or ERP system experience.
• Strong attention to detail and ability to enter data accurately.
• Proficiency with Microsoft Excel, Outlook, and standard office applications.
• Ability to follow written procedures and maintain organized records.
• Strong communication skills and ability to work with cross functional teams.
• Ability to manage recurring deadlines and prioritize multiple tasks.
• Must be able to handle confidential and sensitive business information.
• U.S. Citizen (may be required depending on contract or system access requirements).

Desired Skills & Experience

• Experience using Deltek Costpoint.
• Experience supporting government contracting, project accounting, procurement, finance, or contracts administration.
• Familiarity with project numbers, CLINs, WBS structures, charge codes, vendors, purchase orders, or labor categories.
• Experience working in a DCAA compliant or government contracting environment.
• Basic understanding of ERP data quality, internal controls, and approval workflows.
• Accuracy and attention to detail.
• Strong organizational skills.
• Ability to follow established procedures.
• Data validation and error identification.
• Professional communication.
• Confidentiality and discretion.
• Team oriented mindset.
• Ability to work independently with limited supervision after training.

Clearance & Citizenship

• U.S. Citizenship required.
• Background check may be required.
• Must comply with company policies, internal controls, and applicable data protection requirements.
• Must maintain confidentiality of financial, contractual, employee, and company sensitive information.

Location

• Tampa, FL

What We Offer

• Competitive compensation
• Comprehensive benefits starting day one (medical, dental, vision)
• 401(k) with generous company match and immediate vesting
• Paid Time Off (PTO) and Federal holidays
• Opportunity to support meaningful missions impacting national security

Benefits

• Comprehensive Coverage: Health, Dental, and Vision insurance through UnitedHealthcare with a 50% employer contribution.
• Insurance Protection: Competitive short- and long-term disability, basic life insurance, and Workers’ Compensation coverage.
• Retirement Plans: Traditional and Roth 401(k) options with a 4% employer match through Principal with immediate vesting.
• Paid Time Off: Generous PTO, including 160 hours of PTO and 11 days of paid holiday leave.