Cost Manager - Invoices

Hargrove and Associates, Inc; Richmond (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Hargrove is seeking a Cost Manager to oversee project cost control for capital and maintenance efforts. You will forecast, report, validate invoices, monitor budgets, and provide financial analysis to ensure funding limits are met.

You will act as a key liaison between Project Managers, contractors, accounting, and client stakeholders to deliver accurate financial information and drive cost optimization across projects.

Qualifications

• 5+ years of experience in project controls, cost control or related roles.
• Experience supporting industrial, manufacturing, chemical, power, or capital project environments.
• Proficiency with Microsoft Excel and project cost management systems.
• Experience supporting owner-client capital projects.
• Knowledge of earned value management (EVM) principles.
• Experience with SAP, Primavera, Power BI, EcoSys, or similar project controls software.
• Professional certifications related to project controls or cost management.

Responsibilities

• Develop and maintain project budgets, forecasts, and cost reports.
• Track actual expenditures, commitments, and forecasted costs against budgets.
• Identify cost variances and provide recommendations to mitigate risks.
• Monitor project performance and communicate financial status to leadership.
• Prepare monthly cost reports and dashboards for management review.
• Validate contractor and vendor invoices for accuracy and contract compliance.
• Review labor, material, equipment, and subcontract costs.
• Support accrual development and month-end financial reporting.

Skills

Cost reporting

Forecasting

Budgeting

Financial analysis

Earned value management (EVM)

Education

Bachelor's degree in Engineering/Construction Management/Finance/Accounting/Business

Tools

SAP

Primavera

Power BI

EcoSys

Job description

What You'll Be Doing

The Cost Manager is responsible for overseeing all project cost control activities associated with capital projects, maintenance projects, and turnaround efforts. This position provides cost forecasting, cost reporting, invoice validation, budget monitoring, and financial analysis to ensure projects are delivered within approved funding limits. The Cost Manager serves as a key liaison between Project Managers, contractors, accounting teams, and client stakeholders to provide accurate and timely project financial information.

Primary responsibilities

• Develop and maintain project budgets, forecasts, and cost reports.
• Track actual expenditures, commitments, and forecasted costs against approved budgets.
• Identify cost variances and provide recommendations to mitigate risks.
• Monitor project performance and communicate financial status to project leadership.
• Prepare monthly cost reports and dashboards for management review.
• Validate contractor and vendor invoices for accuracy and compliance with contract requirements.
• Review labor, material, equipment, and subcontract costs.
• Support accrual development and month-end financial reporting activities.
• Ensure costs are properly coded and allocated in accordance with project requirements.
• Assist with budget change management and authorization tracking.
• Maintain project cost tracking systems and controls.
• Monitor cost commitments and forecast impacts to project funding.
• Support earned value analysis and project performance measurement.
• Assist Project Managers with financial planning and decision‑making.
• Analyze trends and identify potential schedule or cost impacts.
• Generate and distribute routine and ad‑hoc cost reports.
• Perform cost analysis and provide recommendations for cost optimization.
• Develop forecasting models and support long‑range project planning.
• Maintain accurate project financial records and supporting documentation.
• Support audits and compliance reviews as required.

Ideal Background

Education: Bachelor's degree in Engineering, Construction Management, Finance, Accounting, Business, or related field; equivalent experience may be considered.

Certification: No certification is required for this position.

Experience: 5+ years of experience in project controls, cost control, cost management, project accounting, or related roles.

Required Knowledge, Skills, and Abilities

• Experience supporting industrial, manufacturing, chemical, power, or capital project environments.
• Strong knowledge of cost reporting, forecasting, budgeting, and financial analysis.
• Proficiency with Microsoft Excel and project cost management systems.
• Experience supporting owner-client capital projects.
• Knowledge of earned value management (EVM) principles.
• Experience with SAP, Primavera, Power BI, EcoSys, or similar project controls software.
• Professional certifications related to project controls or cost management.

Physical Requirements

Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well‑being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

• Paid holidays
• Personal paid time off
• Medical
• Dental
• Vision
• Life
• Disability insurance
• 401(k)

Hargrove is an Equal Opportunity/Affirmative Action employer.

We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug‑free workplace.

The selected candidate must be authorized to work in the United States.

Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.