Corrections Medical Records Coordinator

NYC Health + Hospitals; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

NYC Health + Hospitals seeks a Medical Records Coordinator to support the Director and assist with administrative duties across the Medical Records unit at multiple Rikers Island sites. You will handle requests for records, maintain electronic records, and ensure timely responses in a regulated environment.

The role requires strong interpersonal skills, knowledge of HIPAA, and the ability to coordinate with clinical teams and external facilities.

Qualifications

• Four-year high school diploma or equivalent with 4 years of experience providing direct counseling, guidance, crisis-intervention or information and referral services for inmates or similar population.
• 30 semester credits from an accredited college may be equivalent to one year of required experience.

Responsibilities

• Coordinate requests for medical records, including subpoenas and regulatory requests, with timely follow-up.
• Scan and preserve paper documentation into electronic records.
• Process and track requests from clinical teams and external facilities, with follow-up.
• Coordinate transfers to NYS facilities and ensure documentation is forwarded.
• Maintain and update the medical records database and support QA processes.
• Run daily reports across CHS and NYC Department of Correction systems.
• Perform redactions of medical records.
• Ensure HIPAA compliance in all activities.
• Communicate with external jurisdictions to support extradition-related medical portions.
• Retrieve hospital returns and enter into medical records.
• Carry out clerical duties and assist in coordinating administrative operations.
• Participate in project team meetings to achieve goals.

Skills

Interpersonal skills

Communication skills

Ability to manage multiple projects

HIPAA regulations knowledge

Knowledge of Excel

Knowledge of Word

Medical terminology

Education

Four-year high school diploma or equivalent with 4 years relevant experience

30 college credits considered equivalent to 1 year of experience

Tools

Excel

Word

Job description

NYC Health + Hospitals seeks a Medical Records Coordinator to support the Director and assist with administrative duties across the Medical Records unit at multiple Rikers Island sites. You will handle requests for records, maintain electronic records, and ensure timely responses in a regulated environment.

The role requires strong interpersonal skills, knowledge of HIPAA, and the ability to coordinate with clinical teams and external facilities.