Administrative Technician III

okgov; United States; On-site; USD 29,000 - 35,000; Full time

Job summary

State of Oklahoma is seeking an Administrative Technician III for the Department of Corrections, on-site at Mabel Bassett Correctional Center. The role involves document production, record-keeping, and basic office support tasks in a security-focused environment.

The position requires two years of clerical office experience or an equivalent combination of education and experience, with potential typing requirements. Salary is fixed at $31,675.28 and the job is full-time and on-site.

Qualifications

• Two years of clerical office experience or an equivalent combination of education and experience.
• Knowledge of office methods and procedures; grammar, punctuation and spelling; basic bookkeeping; inventory techniques.

Responsibilities

• Prepare correspondence, reports or documents and manage filing systems.
• Review and process applications, requisitions, invoices and other documents for payment.
• Assist customers with inquiries and problems concerning an assigned program area.
• Supervise staff and activities in specialized or technical work; train staff.

Job description

Job Posting Title

Administrative Technician III

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC Ment Hlth/MBCC

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

$31,675.28 - This salary is non-negotiable.

Job Description

Location:

Mental Health/Mabel Bassett Correctional Center

This is an on-site position and is not eligible for remote work.

Basic Purpose

Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

Typical Functions

Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of e x penditure s; reconciles departmental records with central records; prepares correspondence, forms and reports.

Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.

Performs a variety of sorting and f iling ta s ks; answ ers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.

Produces documents of various levels of comple x ity, ranging from plain copy typing to the manipulation of data to create comple x presentations.

Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.

E x amines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.

Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.

Supervises staff and activities involved in the performance of specialized or technical work, which involves the e x ercise of independent judgment; develops operational procedures and trains staff.

Reviews and processes claims from vendors, contractors, medic al providers and others for reimbursement or payment under various state programs.

Assists customers in securing needed information and documents; conducts inter views to obtain in formation from clients; provides transportation or other assistance to clients as required.

L evel Descriptor

This is the specialist level where employees will independently perform most comple x and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies.

Skill is required to operate office machines including computers.

Ability is required to follow ora l and writ ten inst ructions; to e stablish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to e x ternal sources.

Education and E x perience

Education and E x perience requirements at this level consist of two years of clerical office e x perience; or an equivalent combination of education and e x perience .

Special Requirements

Some posit ions may require skill in typing accurately from plain copy at a rate of forty words per minute.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .