Correction Records Management Officer BORM (20082882)

Rehabilitation & Correction - Operation Support Center; Lebanon (OH); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical Coverage

Dental and Vision Insurance

Paid time off and holidays

Education and Development Funds

Job summary

Rehabilitation & Correction - Operation Support Center in Lebanon, OH seeks a Correction Records Management Officer BORM to review inmate records, handle confidential information, and coordinate court-related processes. The role requires familiarity with LEADS, OnBase, and DOTS Portal, plus strong records management skills.

The position is full-time at Lebanon Correctional Institute, with 40 work hours per week.

Qualifications

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary.
• 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).
• Job Skills: Records Management

Responsibilities

• Review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements.
• Operate LEADS and other law enforcement computer systems to receive and transmit confidential information.
• Research LEADS for pending warrants and detainers; advise inmates of detainers; prepare documentation for speedy trial.
• Authorize release of inmates to temporary custody under TAD; maintain and update inmate records in OnBase.
• Enter information into DOTS Portal and update status and codes; coordinate transports for court hearings.
• Maintain correspondence with other agencies and respond to inmate inquiries; attend meetings and trainings.

Skills

Records Management

Computer Literacy

Clerical & Data Entry

Communications

Tools

LEADS

OnBase

DOTS Portal

Job description

Job Description - Correction Records Management Officer BORM (20082882) (260007JL)

Correction Records Management Officer BORM (20082882) ( 260007JL )

Organization

Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information : [e-mail]

Unposting Date

Oct 16, 2026, 3:59:00 AM

Work Location

Lebanon Correctional Institute 3791 State Route 63 Lebanon 45036

Primary Location

United States of America-OHIO-Warren County-Lebanon

Compensation : $23.65

Schedule

Full-time

Work Hours : 40

Union : OCSEA

Primary Job Skill

Records Management

Technical Skills : Computer Literacy, Clerical & Data Entry, Communications, Records Management

Who We Are…
Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
What We Do…
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov
Are You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

Job Description

• Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements
• Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information)
• Research LEADS for pending warrants and detainers
• Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and/or Ohio Revised Code
• Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD
• Utilizes Out to Court Management system
• Serves as liaison between institution staff and law enforcement to schedule transports for court hearings
• Maintains and updates inmate records by scanning information to OnBase document management system
• Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal
• Maintains correspondence with other agencies and responds to inmate inquiries Completes other record office functions as assigned
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Responds both verbally and in writing to questions and concerns

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Records Management

Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.