Corporate Vehicles Administration Coordinator

Nissan Motor Iberica SA; New Jersey; On-site; USD 63,000 - 96,000; Full time

Job summary

Nissan in Somerset, NJ is seeking a dedicated vehicle coordination specialist to manage deliveries, plate registrations, and compliance with corporate vehicle policies.

The role requires a high school diploma, 3+ years of related experience, and strong customer service plus Excel skills; familiarity with DMV processes is a plus.

Qualifications

• High school diploma or GED required.
• Three or more years of professional experience in a related field.
• Experience with DMV processes preferred.
• Excellent customer service and communication skills.
• Proficient in MS Office and Excel; able to learn new systems quickly.

Responsibilities

• Adhere to corporate vehicle policies and legal requirements.
• Provide customer service and respond to CV mailboxes; escalate as needed.
• Use eGAMS to track vehicles, payments, insurance, and leases.
• Coordinate with third-party plating vendors and dealerships for vehicle plating.
• Enter accurate data for deliveries, returns, and notary paperwork.
• Schedule employee deliveries/exchanges and ensure vehicles are ready.

Skills

Customer service

Interpersonal skills

Communication

Excel

MS Office

eGAMS

Education

High School Diploma or GED

Tools

eGAMS

CV Fleet Management System

Job description

Location(s): Somerset, NJ

Job Schedule: Full-time, Onsite Education Requirement: High school Diploma or GED Sponsorship: No

Come Drive Innovation with Us.

A Day in the Life:

The responsibilities listed are not intended to be an exhaustive list of all duties for this role. Additional tasks may be assigned, as needed, to support business objectives.

• Ensure a working knowledge and adherence to Corporate Vehicles policies, as well as any related Tax, Title, Legal requirements.


• Drive for an excellent customer service experience, answering CV mailboxes as assigned, and escalating appropriately.


• Ensure eGAMS is up to date and utilized (CV Fleet Management System) to track vehicles and payments; manage lessee and eligible drivers; upload insurance; capture lease exchanges; temporary leases; and related activities.


• Work with third-party plating vendor and dealership locations to plate vehicles in various states.


• Responsible for filing records and entering accurate data into eGAMS for new vehicle deliveries and returns.


• Schedule Nissan employees/eligible family members for vehicle deliveries and exchanges at dealerships.


• Coordinate with dealerships to ensure vehicles are ready for delivery.


• Ensure employee insurance meets Corporate Vehicle requirements for employee-provided insurance and regularly monitor compliance.


• Coordinate with dealerships to ensure all inspection paperwork is returned and vehicles are grounded timely.


• Take payment for vehicle damage.


• Regularly monitor vehicle returns sent to auction.


• Become a Notary Public to efficiently process required paperwork.


• Serve as backup for NJ plating/registration in 3rd party system.


• Become certified in NJ to plate/register vehicles.


• Serve as backup for deliveries at the NJ office.


• Perform other related duties as requested.

Who We're Looking for:

Required: Experience:

Three or more years of professional-level experience in a related field. Previous experience working with the Department of Motor Vehicles is preferred.

Job Knowledge and Skills:

• Excellent customer service attitude and interpersonal skills required for team collaboration and customer satisfaction, both in person and over the phone/video calls.


• Strong oral and written communication skills with the ability to manage complex tasks quickly and work independently and within a team environment.


• Education: High School diploma or GED.


• Computer Skills: General Microsoft Office Suite skills, with an emphasis on Excel. Ability to utilize and learn new systems quickly, including eGAMS.

Physical Requirements:

• Lifting: 5-15 pounds


• This position will work in various weather conditions, outside with vehicle exchanges year-round.


• Motor Vehicle Report required. Must have a valid driver's license.

What You'll Look Forward to at Nissan:

Career Growth and Continuous Learning Opportunities:

Benefit from diverse career paths, cross-departmental moves, and innovative learning platforms. Enhance your skills through seminars, leadership training, and tuition reimbursement programs, all while playing a vital role in shaping the future of transportation. From day one, you'll have the support to tackle challenges and contribute to impactful solutions across our organization.

Rewards:

Be supported with a Comprehensive Benefits Package, including medical, mental health, parental leave, retirement savings & unique Nissan perks, including discounts on lease vehicles as part of our Employee Lease Program and a Vehicle Purchase Program (VPP). For more information, access our Nissan Benefits Overview Guide.

Built for Your Best:

https://www.youtube.com/watch?v=PXuame0vwiw&list=PLki2k0CDxrPe8V6WmEeEdhj1fosRD-JQa

Nissan is committed to a drug-free workplace.

All employment is contingent upon the successful completion of drug and background screenings in accordance with Nissan policies and in compliance with federal, state, and local laws, including the California Fair Chance Act and the Los Angeles County Fair Chance Ordinance. Nissan will consider qualified candidates with arrest or conviction records for employment in a manner consistent with these laws.

It is Nissan's policy to provide Equal Employment Opportunity (EEO) to all persons regardless of race, gender, military status, disability, or any other status protected by law.

Candidates for this position must be legally authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire; Nissan uses E-Verify to validate employment eligibility.

NISSAN FOR EVERYONE

People are our most valuable assets, and diversity and inclusion are the key to maximizing the power of each individual member of our team. When everyone belongs, the power of NISSAN is undeniable. Our Corporate Diversity Initiative aims to improve business results by ensuring that our workplace and core businesses meet the unique needs of our employees and customer base. Nissan is committed to creating a culture where everyone belongs and employees, customers, and partners feel respected, valued, and heard. We have over 10 Business Synergy Teams (BSTs) across the U.S. and Canada that connect employees – with shared characteristics or interests – build allies, and foster a company culture where all employees feel supported and included. Nissan also values inclusion in all areas of our business as we strive to mirror the diversity of our customer base and the communities where we do business. We are committed to procuring innovative goods and services, retailing our products and communicating from a diverse perspective which will help us continue to offer our customers competitively designed, market-driven products. Join us as we carry our commitment to diversity and inclusion into the future.

Somerset New Jersey United States of America

Salary Range: $63,136.00 - $96,182.00 Salary Range Estimate: Annual Salary: (Minimum to Maximum of Salary Range noted here). This compensation range represents the minimum and maximum base salary rates at Nissan for jobs assigned to this particular grade level. Please note that it is uncommon for an employee to be placed at either end of the range. Rather, an employee’s actual base salary generally may fall somewhere in between and reflect the employee’s unique skills, work experience, education, work location, and market norms. Additionally, pay may be based on comparisons to the base salary rates of other employees with similar backgrounds working in comparable roles. Nissan is more than a car company. We are an innovation company. We take the most innovative thinking in the industry and combine it with performance, value, efficiency, safety and style. The result: Cars that thrill you every time you get behind the wheel. With over 150 million vehicles produced globally, Nissan continues with the goal to enrich the lives of our employees and customers alike.