Corporate Trust Administrative Assistant

Bank of Utah; Salt Lake City (UT); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Great work-life balance

Medical, dental and vision plans

401(k) plan with match

Paid holidays and PTO

Volunteer opportunities

Awards and recognition

Job summary

The Bank of Utah is hiring for a Corporate Trust Administrative Assistant to support the Corporate Trust Legal Counsel. The role is based at our Salt Lake City branch and operates Monday–Friday.

You will handle document preparation, filing with authorities, and assist in special projects while mentoring junior staff. Strong communication and team leadership are essential for success in this role.

Qualifications

• Proficiency with standard office software and systems.
• Strong written and verbal communication skills.
• Ability to assess customer needs and prioritize tasks.
• Experience mentoring junior assistants is a plus.

Responsibilities

• Assist Corporate Trust Legal Counsel with account set-up and document preparation.
• Research customer inquiries and requests.
• Prepare documents for filing with FAA and related authorities.
• Lead/coordinate Corporate Trust special projects.
• Provide guidance to less experienced Legal Assistants and support staff.
• Process correspondence related to transaction requirements and filings.
• Interact with customers and attorneys regarding transactions and inquiries.

Skills

Office software proficiency

Communication skills

Task prioritization

Team leadership

Job description

Thanks for your interest in applying to the Bank of Utah. My name is Michael Arsenault, and I work as SVP Corp Trust Counsel. As an introduction to our company, the Bank of Utah was founded in 1952, and is one of Utah’s largest privately owned community banks. We were named Nasdaq’s Best Bank in Utah for 2025 and a Top 100 Fastest Growing Company.

Our Mission Statement:

We strive to unlock the potential of our team members, clients, and community. We act with integrity in every decision, build trust through every interaction, and exceed expectations at every opportunity. We seek to responsibly create lasting prosperity today and for generations to come.

If our mission statement piques your interest, we encourage you to apply for the currently open position of Corporate Trust Administrative Assistant to work Monday - Friday at our Branch located at 50 South 200 East Salt Lake City, UT. This Corporate Trust Administrative Assistant works as an assistant to Corporate Trust Legal Counsel. Provides customer service and initiates actions in support of the Legal Team. Responsible for preparing, saving, and delivering documentation necessary for Corporate Trust transactions and assisting in special projects and requests. Mentors and trains less experienced Legal Assistants.

Job Qualifications

• Skilled in using various office software programs.
• Excellent communication and organization skills.
• Ability to assess needs/requests of customers and prioritize tasks and assignments accordingly.
• Provides leadership to the Legal Assistant Team.

Job Description

• Assist Corporate Trust Legal Counsel with account set-up and document preparation.
• Research customer inquiries and requests.
• Assist in maintaining and researching the Aircraft N registration records.
• Provide assistance with the verification of the due diligence of new customers.
• Prepare documents for filing with Federal Aviation Administration.
• Lead/assign Corporate Trust special projects.
• Provide guidance to less experienced Legal Assistants.
• Process correspondence related to transaction requirements.
• General filing and typing.
• Scanning and saving documents.
• Prepare overnight courier packages.
• Interact with customer and attorneys in connection with transaction set-up and inquiries.
• Obtain and maintain notary.
• Manage the Bank’s responsibilities on the International Registry.
• Assist marketing efforts in the department including organization of marketing supplies.
• Assist with new employee onboarding process.
• Attendance is an essential function of the job.
• Other duties as assigned.

Benefits of Working with Us:

Bank of Utah's comprehensive benefits package includes:

• Great work-life balance, with a Monday-Friday schedule
• Competitive pay and benefits, including medical, dental and vision plans
• 401(k) plan and match up to 5 percent in our employee stock ownership program (eligibility requirements must be met)
• 12 paid bank holidays + paid time off, including paid parental leave
• Volunteer opportunities to make a difference in the communities where you work and live
• Awards and recognition to celebrate you and your colleagues for living the bank's values

*The wage listed is within the range associated with this position. Actual compensation will be based on qualifications and experience