Corporate Real Estate Programs Consultant

First Horizon Corp.; Knoxville (TN); Vor Ort; USD 65.000 - 85.000; Vollzeit

Zusammenfassung

First Horizon Bank is seeking a Facilities Procurement Coordinator to manage PO creation, vendor onboarding, and invoice processing for capital projects across multiple sites, including Memphis, Knoxville, and other on-site locations in the region.

The role emphasizes governance, documentation, and cross‑functional coordination with legal and facilities teams to ensure project success and compliance. Strong Excel and reporting skills are essential for success.

Qualifikationen

• Experience in facilities project coordination, procurement, or administrative support in corporate setting.
• Familiarity with PO processes, contract review, and invoice processing.
• Knowledge of reporting, budgeting, and vendor management processes.

Aufgaben

• Coordinate PO creation and tracking for capital projects.
• Research warranties and obtain vendor quotes.
• Assist with budget tracking and invoice approvals for projects.

Kenntnisse

Strong organizational skills

Strong communication skills

Proactive problem-solving

Analytical and reporting skills

Strong Excel skills

Ausbildung

Bachelor's Degree

Tools

Excel

Smartsheet

Clarity Archibus

COUPA

Jobbeschreibung

Location: On site. Memphis, TN, Charlotte, NC, or Knoxville, TN

SUMMARY

Coordinates all aspects of facilities and FFE (Furniture, Fixtures, Equipment) procurement, vendor onboarding, delivery, tracking, and documentation for the bank’s associates and projects.

ESSENTIAL DUTIES

• Purchase Order (PO) Management:

• Issue POs per associate need/project.

• Research warranty and request vendor quotes.

• Obtain necessary approvals; track non-project items.

• Communicate delivery/installation status.

• Invoice and Budget Management:

• Process/review invoices for capital projects.

• Manage project POs, ensure budget compliance.

• Assist with O&E Forecast Tracking and Budget Compliance

• Contracts & Vendor Liaison:

• Coordinate with internal partners

• Support contract review and vendor onboarding.

• Coordinate with and managing external vendors.

• Partner with legal on contract revisions.

• Run RFPs

• Project Close-Out & Documentation:

• Archive documents and invoices in project systems.

• Ensure all items are reconciled and projects are closed out.

• Reconcile records; send reports/copies to stakeholders.

• Continuous Improvement:

• Propose new templates/processes.

• Assist with checklist/template development.

Governance

• Timely quarterly QBRs completed with agendas, minutes, actions, and follow-ups.

• Centralized documentation maintained (contracts, QBRs, SOPs, performance reports).

• Audit of playbooks; track completion and adoption metrics.

• Accurate invoicing and data integrity

• Assist in SLA/KPI adherence

QUALIFICATIONS & EXPERIENCE REQUIRED

• Experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment.

• Familiarity with PO processes, contract review, and invoice processing

Skills & Abilities Required

• Strong organizational and communication skills with an attention to detail.

• Ability to work with tracking and reporting tools (e.g., Excel Spreadsheets, Smartsheet, Clarity Archibus, COUPA).

• Proactive problem-solving mindset and ability to coordinate across departments and vendors.

• Strong analytical and reporting skills.

• Strong excel skills.

Preferred Skills

• Knowledge of workplace accommodations and facility project management.

• Experience with legal or capital project invoice processing.

• Proficiency with digital filing systems and collaborative work tools.

Reporting Structure

• Reports to Corporate Real Estate Program Services Manager.

Job Identification: 1169

Job Category: Support

Job Schedule: Full time

Degree Level: Bachelor's Degree