Corporate Paralegal

Acuity Specialty Products Inc A Subsidiary of Zep Inc; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

Zep Inc. is seeking a highly organized Corporate Paralegal to support the Chief Administrative & Legal Officer and the broader needs of the business. This role handles corporate governance, contracts, risk management, and litigation matters with internal stakeholders and external counsel.

You will maintain records, manage signatures, draft and review agreements, track important deadlines, and help improve legal processes in a fast-paced environment.

Qualifications

• Bachelor's degree, paralegal certificate, or equivalent combination of education and experience.
• Prior paralegal or legal support experience in a corporate or law firm setting.
• Familiarity with corporate documents, commercial contracts, and matter management.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and confidential information.
• Strong written and verbal communication skills.
• Sound judgment and escalation when needed to legal leadership.
• Ability to work independently while collaborating across functions.
• Proficiency with Microsoft Office or Google Workspace.

Responsibilities

• Maintain and organize corporate records, governance documents, and entity records.
• Review, prepare, negotiate and administer routine customer/commercial contracts.
• Assist with litigation matters, subpoenas, and discovery activities as needed.
• Develop and improve legal department templates, calendars, and processes.

Skills

Organizational skills

Attention to detail

Communication skills

Independent work

Cross-functional collaboration

Tech savviness

Education

Bachelor's degree / paralegal cert

Tools

MS Office / Google Workspace

Job description

About Zep Inc. Zep Inc. is a leading manufacturer of cleaning solutions for businesses and consumers with operations across the U.S, Canada, and Europe. Our purpose is to make the planet cleaner, safer, and more productive. To fulfill our purpose, we focus on understanding and solving cleaning needs for consumers, as well as business customers across a variety of segments including transportation, industrial, institutional, and food & beverage. We also have a strong presence in the consumer-packaged goods (CPG) segment, where we develop products to help consumers and businesses maintain a clean and safe environment. Our products can be found online and at retail shelves at outlets like Home Depot, Amazon, Lowe’s, Ace Hardware, Grainger, HD Supply, Walmart, and many others.

We market our products under well recognized and established brand names, such as Zep®, Enforcer®, Misty®, TimeMist®, TimeWick, and Country Vet®. Zep was founded in 1937 and is headquartered in Atlanta, GA. In 2021, Zep became the official cleaning partner of Atlanta United FC.

Job Description

We are seeking a highly organized and detail-oriented Corporate Paralegal to support the Chief Administrative & Legal Officer and the broader needs of the business. This role will provide support across corporate governance and records, customer contracts, risk management, and litigation matters. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities in a fast-paced business environment. This individual will work closely with internal stakeholders and external counsel and will play an important role in maintaining organized, efficient legal processes and documentation.

Key Responsibilities

• Corporate Governance & Legal Documentation Maintain and organize corporate records, governance documents, entity records, and other legal documentation. Assist with the preparation, execution, filing, and maintenance of corporate documents, resolutions, consents, and related materials. Maintain legal files, document repositories, and records in accordance with company requirements. Track important corporate filings, deadlines, renewals, and other legal obligations. Coordinate signatures, notarizations, certifications, and document execution as needed. Support the Chief Administrative & Legal Officer with corporate governance and other legal or administrative matters.
• Customer Contracts Assist with the review, preparation, negotiation and administration of routine customer agreements and related commercial documents. Support contract workflows, including routing agreements for review and approval, coordinating signatures, and maintaining executed agreements. Track contract status, renewals, expirations, and other key contractual dates or obligations. Partner with business stakeholders to gather information and facilitate timely completion of contracts. Escalate non-standard contractual terms and legal issues to the Chief Administrative & Legal Officer as appropriate.
• Risk & Litigation Management Assist with the administration and tracking of litigation, claims, disputes, and other legal matters. Coordinate documentation and information requests related to litigation, claims, subpoenas, or other legal proceedings. Maintain matter files, calendars, deadlines, and status information. Assist with legal holds, document preservation, and discovery activities as needed. Coordinate with external counsel, insurance providers, and internal stakeholders on active matters. Support risk management initiatives and maintain related records and documentation.
• General Legal & Administrative Support Maintain legal calendars, trackers, templates, and other tools used by the legal function. Assist with legal research and preparation of materials as requested. Help develop and improve legal department processes, templates, and document-management practices. Coordinate with Finance, HR, Sales, Operations, and other teams on legal matters as appropriate. Perform other legal and administrative duties in support of the Chief Administrative & Legal Officer.

Qualifications

• Bachelor's degree, paralegal certificate, or equivalent combination of education and relevant experience.
• Prior paralegal or legal support experience in a corporate legal department or law firm environment.
• Familiarity with corporate documents, commercial contracts, and legal matter management.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and confidential information.
• Strong written and verbal communication skills.
• Sound judgment and the ability to recognize when issues should be escalated to legal leadership.
• Ability to work independently while collaborating effectively across functions.
• Proficiency with Microsoft Office or Google Workspace and comfort learning legal and contract-management technology.

Preferred Qualifications

• Experience supporting an in-house corporate legal department.
• Experience with corporate governance and entity management.
• Experience reviewing or administering customer or commercial contracts.
• Experience supporting litigation, claims, discovery, or legal holds.
• Experience working with contract lifecycle management, legal matter management, or document-management systems.

Success in This Role

A successful Corporate Paralegal will be a trusted and reliable partner who keeps legal matters organized, anticipates deadlines and documentation needs, and helps the legal function operate efficiently. The individual will combine strong attention to detail with the judgment to independently handle routine matters while appropriately escalating more complex

Our Values

• Stewardship: We continuously improve the safety of our people and products, and we protect the planet by innovating solutions to reduce our environmental impact.
• Passion for Problem Solving: We listen to our customers and actively work to find solutions for unique situations. We think creatively to innovate and seize opportunities that will drive growth and make all our customers’ and consumers’ lives better.
• Empowerment: We encourage and lead our people to be accountable by equipping them to make decisions and own the outcome.
• Expertise: We create innovative solutions and partnerships that are relevant to service our communities and customers.
• Doing the Right Thing: We expect our people to understand ethical boundaries and be inclusive of other backgrounds, ideas, and perspectives. Demonstrating honesty, respect and integrity in all actions is always expected.

Zep Inc. is an organization that is committed to diversity within its workforce and encourages all interested candidates, including women, minorities, & former military personnel to apply. It is the policy of Zep Inc. that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, disability or sexual orientation. As an Equal Opportunity and Aff… At Zep Inc., we believe in fostering an environment that enables our associates to grow and achieve their ideal career goals. Zep associates are the company’s most important asset, and they form the foundation of our unique competitive advantage. Our success depends entirely on the strength of our talent pipeline, which we are constantly looking to expand through new hires and the integration of newly acquired operations and assets. Whether championing our brands, developing new products or working towards the company's long‑term growth aspirations, quality associates create the framework for our success. Our shared vision attracts and unifies an extraordinary group of people across the company, while our recruitment and development philosophy to “build from within” fosters a sense of work ethic and trust across our workforce. The combination of our commitment to maintaining a safe working environment, excellent career advancement opportunities and competitive benefits packages makes Zep an exciting organization for those professionals seeking not just a job, but a life‑long career.