Corporate Paralegal

Venture Hire Group LLC; Irvine (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Open Time Off Policy

Tuition Reimbursement

LA Fitness Membership

Monthly Catered Lunches

Employer Sponsored Life Insurance and

Job summary

Venture Hire Group LLC in Irvine, CA seeks a capable Paralegal to support the General Counsel, CEO, and the executive office. The role combines corporate governance expertise with administrative leadership, handling board materials, minutes, filings, equity administration, and contract lifecycle processes.

The ideal candidate has 5+ years of corporate paralegal experience, a paralegal certificate or equivalent, and proficiency with tools such as Carta, DocuSign, Onit, ClickUp, and Jira.

Qualifications

• 5+ years of corporate paralegal/legal operations experience, including experience at a law firm.
• Experience with corporate governance, board materials, minutes, and filings.
• Proficiency with contract management and administrative systems (Carta, DocuSign, Onit, ClickUp, Jira).
• Strong written and verbal communication; able to handle confidential information.
• On-site work in Irvine, CA required.

Responsibilities

• Maintain corporate minute books, organizational charts, and minutes templates.
• Prepare board packages and draft minutes and resolutions.
• Support equity administration and cap table maintenance.
• Administer contract lifecycle processes and maintain templates.
• Ensure compliance deadlines and corporate filings.
• Coordinate with outside counsel and internal stakeholders.
• Draft memos and briefings for leadership and board.
• Oversee task tracking for legal matters in OnIt/ClickUp.
• Plan leadership meetings and executive reviews.
• Assist CEO with strategic scheduling and priorities.

Skills

Corporate governance

Executive support

Confidential information handling

Education

Paralegal certificate or equivalent

Bachelor’s degree in related field (preferred)

Tools

Carta

DocuSign

Onit

ClickUp

Jira

Job description

Looking for an opportunity to join a rapidly growing team with a role that supports not only the General Counsel, but the CEO with the organizations overall corporate governance, legal operations and executive office functions? READ ON!!!!

This position combines advanced corporate-paralegal expertise with strategic administrative support for senior leadership. The ideal candidate has strong command of corporate governance and securities compliance processes, outstanding organizational judgment, and the ability to manage complex, confidential matters under minimal supervision. This role is responsible for corporate recordkeeping, board and committee administration, equity/cap table support, contract lifecycle administration, and legal-tech operations. The ideal candidate brings at least five years of relevant experience, including time at a law firm and demonstrated familiarity with modern legal systems and workflow

Immediate opening for a Paralegal in Irvine, CA. who possesses

• 5+ years of corporate paralegal/legal operations experience, including experience at a law firm.


• Prior interaction with boards, investors, and senior executives:


• Paralegal certificate or equivalent; bachelor’s degree in related field preferred.


• Demonstrated experience with corporate governance, board materials, minutes, and corporate filings.


• Hands-on experience and proficiency with various project/contract management and other administrative systems including Carta, DocuSign, Onit, Clickup, Jira or comparables


• Exceptional written and verbal communication skills; strong judgment and ability to handle confidential information.


• Highly organized, self-directed, and able to manage multiple priorities in a fast-moving environment.


• Ability to work 100% on-site in Irvine, CA

Responsibilities Include:

• Maintain corporate minute books, organizational charts, and minute/resolution templates.


• Prepare board and committee packages, support logistics for board meetings, and draft minutes and corporate resolutions.


• Support equity administration and cap table maintenance: coordinate grant paperwork, process equity issuances, and liaise with Finance and outside advisors.


• Administer contract lifecycle processes: intake triage, maintain contract database, run signature workflows, and help with template updates.


• Manage compliance deadlines and corporate filing requirements.


• Coordinate with outside counsel and internal stakeholders on legal matters and projects.


• Conduct legal research, draft memos, compile executive briefings, and prepare materials for board or senior‑leadership review.


• Oversee task and project tracking for legal matters within OnIt and ClickUp (or equivalent), ensuring SLAs and follow-ups.


• Partner with the CEO on strategic scheduling, meeting design, and follow-through on executive priorities.


• Prepare confidential communications, presentations, and materials for leadership, board, and investor interactions.


• Coordinate cross-functional projects and initiatives requiring executive oversight.


• Plan and execute leadership meetings, off-sites, and reviews; ensure alignment on objectives and deliverables.


• Anticipate needs, resolve competing priorities, and exercise judgment in allocating executive time and resources

Key Benefits Include:

• Open Time Off Policy


• Tuition Reimbursement


• LA Fitness Membership


• Monthly Catered Lunches


• Employer Sponsored Life Insurance and Long-Term Disability