Corporate Meetings & Events Planner (Temporary)

UST; Santa Clara (CA); On-site; USD 50,000 - 61,000; Full time

Job summary

UST in Santa Clara, CA seeks a Corporate Meetings & Events Planner (Temporary) – Associate II to partner with stakeholders and deliver high-profile events.

You will manage end-to-end event logistics, budgets, and vendor relationships, while supporting executive meetings and cross‑functional teams.

Qualifications

• 5+ years of corporate meetings and events experience.
• Experience planning events with 100+ attendees.
• Experience managing budgets, forecasting, and reporting.
• Strong project management and cross-functional collaboration.
• Excellent written and verbal communication.

Responsibilities

• Plan and execute business objectives with stakeholders.
• Manage detailed project plans, timelines, and event schedules.
• Coordinate end-to-end event logistics: venue, catering, AV, and registrations.
• Manage relationships with vendors, hotels, and agencies.
• Support executive meetings including VIP attendee management.
• Develop and track event budgets, forecasts, and reports.
• Collaborate with facilities, communications, and production teams.

Skills

Budget management

Forecasting

Vendor management

Project management

Communication

Cross-functional collaboration

MS Office

Event coordination

VIP management

On-site execution

Tools

Cvent

Microsoft 365

Job description

Corporate Meetings & Events Planner (Temporary) – Associate II - Workplace Management

Responsibilities

• Partner with internal stakeholders and cross‑functional teams to plan and execute business objectives
• Manage detailed project plans, timelines, deliverables, and event production schedules
• Coordinate end‑to‑end event logistics, including venue coordination, catering, audiovisual, production registration, and attendee communications
• Manage relationships with external vendors, agencies, hotels and service providers
• Support executive meetings, including VIP attendee management and on‑site event execution
• Develop event budget estimates and maintain budget tracking, forecasting, reconciliation, and reporting
• Partner with facilities, communications, production, and other internal teams to ensure event delivery

Qualifications

• 5+ years of corporate meetings and events experience
• Proven experience planning and executing corporate events with 100+ attendees
• Experience with executive functions, customer programs, and employee engagement initiatives
• Demonstrated ability to manage multiple projects simultaneously in a fast‑paced environment
• Strong budget management, forecasting, and reporting experience
• Experience managing vendors, venues, hotels, and production partners
• Strong project management skills with the ability to prioritize workstreams and drive execution
• Excellent written and verbal communication skills
• Proficiency with Microsoft 365 applications; Outlook, Teams, Excel, PowerPoint, and Word
• Experience facilitating cross‑functional collaboration across multiple stakeholder groups

Preferred Qualifications

• Experience supporting virtual and hybrid events
• Experience with Cvent or similar event management platforms
• Certified Meeting Professional (CMP) designation

Location

Santa Clara, California

Compensation Range

US$50,000–61,000 per year

Benefits

Full‑time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro‑rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company's 401(k) Retirement Plan with employer matching. Medical, dental, and vision insurance, as well as basic life, accidental death and disability, and short‑ and long‑term disability benefits are covered. Employees may also purchase additional voluntary benefits and participate in Health Savings Account and Flexible Spending Account plans.

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. UST reserves the right to periodically redefine roles and responsibilities based on the requirements of the organization.