Corporate Legal Assistant

Buchalter; Atlanta (GA); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

401K

Profit sharing

Full benefits package

Job summary

Buchalter PC, a reputable full-service business law firm in Atlanta, seeks a Corporate Legal Assistant. This role provides crucial legal administrative support to attorneys within the Corporate practice group, specializing in mergers, acquisitions, and SEC filings. Candidates should have at least 2 years of relevant legal assistant experience, a strong understanding of office procedures, and excellent communication skills. The position offers a hybrid work model, competitive salary, 401K, and a comprehensive benefits package.

Qualifications

• 2+ years of experience in the Corporate practice area as a legal assistant.
• Familiarity with Corporations Code and filing procedures.
• Ability to maintain confidentiality of all client matters.

Responsibilities

• Provides legal administrative support to attorneys and paralegals.
• Assists in preparation of documentation for mergers and dissolutions.
• Coordinates with Finance Department regarding billing matters.

Skills

Legal terminology

Office procedures

Legal writing skills

Communication skills

Knowledge of federal and state forms

Education

High school education or equivalent

Some higher or vocational education preferred

Job description

Buchalter LLP, a full-service business law firm, has an immediate opening for a Corporate Legal Assistant based in our Atlanta office. There is only one opening.

Provides legal administrative support to attorneys and paralegals within the Corporate practice group, as well as provide back-up and overflow support as needed. The Corporate practice group counsels and serves clients involved in mergers and acquisitions, leveraged buy-outs, initial and follow-up public offerings, venture capital financings and private offerings. Under general supervision, legal assistants in this department perform a variety of administrative and secretarial type duties to assist the department as a whole and maintaining positive contact with clients, timekeepers and staff, while observing confidentiality of all client matters. Position requires administrative competence, including writing, typing, and communication skills. Familiarity with legal documents, procedures, principles, and terminology as well as a high degree of thoroughness and accuracy are required in performing varied administrative assignments and routine administrative duties within established time constraints.

• Assists in the preparation of documentation for amendments, withdrawals, mergers and dissolutions of corporations or partnerships.
• Assists in preparation for, and during, deal closings; prepares closing binders and document sets for distribution
• Assists in preparation of SEC filings, with regard to securities offerings and other dealings and in the preparation of UCC filings and search requests.
• Open files, including gathering appropriate information from timekeepers involved and completing proper forms, requesting conflict of interest check from Records Department and processing Client/Matter sheet request in proper format for Finance Department, preparation of engagement letter and updating timekeeper client sheets and billing information in database.
• Maintains files, as well as filing and monitoring cases on electronic platforms.
• Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format and content.
• Sorts, opens, logs, and distributes incoming mail to staff and attorneys; attaches incoming correspondence to case file and related materials needed for action.
• Composes routine letters and memoranda and prepares reports using knowledge of practice area and guidelines.
• Receives and screens clients and telephone calls; responds to inquiries on a variety of matters such as the status of buy-sell agreements, employment agreements, assignments, promissory notes, leases, etc.
• Schedules and arranges meetings and conferences and notifies interested parties; arranges travel for attorneys including scheduling transportation and making hotel reservations.
• Schedules assigned attorneys calendar of activities, including making commitments for meetings, conferences, or other engagements.
• Requisitions supplies, equipment and other services for the assigned desk and its alignment from the operations department.
• Acts as liaison with various internal departments as well as with outside vendors.
• Coordinates with the Finance Department with respect to billing matters.
• Assist other assistants in other practice groups with overflow and rushes, as needed and able to do so.

Knowledge, Skills, and Abilities Required:

• Possess knowledge of general office policies, procedures and practices.
• Familiarity with federal, state, and county forms regarding corporations and partnerships and the filing procedures
• Familiarity with the Corporations Code
• A working knowledge of profit sharing and pension plans, stock options, deferred compensation, incentive compensation plans and insurance programs
• Have previous experience and knowledge of legal requirements and forms necessary for amendments, withdrawals, mergers and dissolutions of corporations or partnerships.
• Legal terminology, as well as national, federal, and state-specific procedures.
• Legal industry, writing, language and spelling skills.
• The Firm hybrid policy allows for four remote workdays per month (subject to change). The remaining days require in-office attendance in the Atlanta office.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.

Education/Experience:

• High school education or equivalent required, some higher education or vocational education preferred.
• Minimum 2 years of experience working directly in the Corporate practice area as a legal assistant in a law office.

Buchalter LLP offers a competitive salary, 401K, profit sharing and a full benefits package.

Buchalter was founded based on principles of inclusivity. Our Firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Interested candidates should submit a resume using the link below.