Corporate Legal Assistant

Jeffer Mangels Butler & Mitchell LLP; Northern (KY); Hybrid; USD 90,000 - 105,000; Full time

Job summary

Jeffer Mangels & Mitchell LLP (JMM) is seeking a Corporate Legal Assistant to join our team in Century City. The Legal Assistant will support attorneys with transactional documents, calendars, meetings, and file management, ensuring accuracy and organization across matters.

The role requires at least 2 years of Corporate Legal Assistant experience, proficiency in Word and Outlook, and attention to detail. It is a non-exempt, onsite role with a gradual shift to four days onsite and one remote day

Qualifications

• Minimum 2 years' experience as a Corporate Legal Assistant at a law firm or equivalent.
• Strong proficiency with Microsoft Office, including Word and Outlook; experience with document management systems preferred.
• High School Diploma or equivalent; Associate degree or higher preferred.

Responsibilities

• Prepare and proofread transactional documents and correspondence for corporate transactions.
• Manage attorney calendars, coordinate meetings and travel, and organize client and matter files.
• Support transactions by coordinating documents, signatures, filings, and closings; assist with vendor payments and expense reports.

Skills

Communication skills

Organizational skills

Attention to detail

Education

High School Diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Word

Microsoft Outlook

Document management systems

Job description

Jeffer Mangels & Mitchell LLP (JMM) is a client-focused law firm committed to delivering strong results. Our team values achievement, adaptability, initiative, professionalism, and resourcefulness, and we look for colleagues who share those qualities. If these values resonate with you and your experience aligns with our description below, we’d like to hear from you.

JMM is seeking a Corporate Legal Assistant to join our team in Century City. The Legal Assistant will support attorneys by preparing and proofreading transactional documents, managing attorney calendars, coordinating meetings and transaction-related activities, and maintaining organized client and matter files.

• Harness your communication skills to prepare correspondence and legal documents, communicate with clients and other parties, and respond to requests for information by phone or email.
• Draw on your industry expertise to prepare, revise, format, proofread, and redline corporate and transactional documents and correspondence.
• Apply your organizational skills to manage attorney calendars, schedule meetings and conference calls, coordinate transaction-related activities, and arrange travel.
• Employ your attention to detail to organize and maintain client and matter files within the firm's document management system, including corporate records and transaction-related documents.
• Support attorneys with corporate transactions by coordinating documents, signatures, filings, deliveries, and other administrative aspects of transactions and closings.
• Collaborate with attorneys and Finance to review and process vendor payments, client-related expenses, and attorney expense reports.
• Engage with peers and administrative teams to assist with overflow work and miscellaneous other tasks as needed.

Qualifications

• Minimum 2 years' experience as a Corporate Legal Assistant at a law firm or equivalent.
• High School Diploma or equivalent. Associate degree or higher preferred.
• Strong proficiency with Microsoft Office, including Word and Outlook. Experience with document management systems is preferred.

Position: Non-Exempt
Location: Century City. 5 days per week onsite for the first 30-days; then 4 days per week onsite, 1 day per week remote thereafter.
Salary: $90k - $105k base