Corporate Legal Assistant

Avanci, LLC.; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Avanci, LLC. is seeking a Corporate Legal Assistant in Dallas, TX to support the legal department with operational and administrative functions. The ideal candidate will have 5–8 years of experience in legal support and strong organizational skills.

This role focuses on enhancing operational efficiency and includes tasks like contract administration and corporate record management.

The position offers a dynamic work environment within a leading patent licensing platform.

Qualifications

• Minimum of 5–8 years of experience in a legal support or legal operations role.
• Experience with legal billing systems is strongly preferred.
• Familiarity with contract lifecycle management tools is a plus.

Responsibilities

• Serve as a Legal Tracker administrator responsible for invoicing and billing management.
• Administer the Document Management System by maintaining corporate records.
• Coordinate meetings and communications for the legal team.

Skills

Microsoft Office proficiency

Organizational skills

Analytical skills

Communication skills

Education

5–8+ years of legal support experience

Tools

Legal billing systems

Document management systems (e.g. Epona)

Job description

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Corporate Legal Assistant

Full Time Dallas, TX, Dallas, TX, US

6 days ago Requisition ID: 1020

At Avanci ( https://www.avanci.com/ ), we’re redefining the future of global patent licensing through premier independent platforms. Partnering with leading high-tech companies, we're driving transformative and optimized patent licensing for advanced technologies and products. In the automotive space we've streamlined the licensing of over 200 million connected vehicles to date ( https://www.avanci.com/vehicle/ ) and are continuously expanding into new verticals.

We are seeking a highly organized and detail-oriented Corporate Legal Assistant to support the Legal Department across operational, administrative, and financial functions. This role will serve as a key partner in improving operational efficiency, while also supporting core legal activities such as contract administration, case tracking, and corporate record management.

This position is ideal for someone with a strong foundation in legal support who is interested in the operational side of a legal function.

Essential Functions and Responsibilities

Legal Operations

• Serve as a Legal Tracker company administrator responsible for invoicing, external counsel billing management, vendor onboarding, and matter management
• Monitor and review outside counsel submissions for compliance with guidelines

Corporate Records Administration

• Administer companywide Document Management System, including maintaining and organizing corporate records, contracts, board materials, correspondence, and governance documents
• Support contract lifecycle management, including tracking, organization, and execution processes
• Assist in preparing legal documents and internal communications for attorney review

Administrative & Operational Support

• Coordinate meetings, calendars, and communications for the legal team
• Support Platform Operations with onboarding new customers
• Maintain and periodically update legal templates, playbooks, and knowledge resources
• Manage legal vendor and subscription management

Knowledge, Skills, and Abilities

• Strong proficiency in Microsoft Office
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience working with outside counsel billing management
• Familiarity with contract lifecycle management tools or document management systems, such as Epona
• Exposure to patents, licensing, or corporate legal environments is a plus

Education/Certification

Required Experience

• 5–8+ years of experience in a legal support or legal operations role
• Experience with legal billing systems strongly preferred