Corporate Legal Assistant

Avanci; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Avanci, based in Dallas, seeks a highly organized Legal Assistant to support the Legal Department during a data migration to a new document management system. You'll handle billing, contract administration, and corporate records, becoming a key partner in improving operational efficiency.

The role emphasizes strong Microsoft Office skills, discretion with confidential information, and experience coordinating with outside counsel.

Qualifications

• 5–8+ years of legal support or operations experience.
• Experience with legal billing systems preferred.
• Familiarity with DMS or CLM tools such as Epona.

Responsibilities

• Support billing, invoicing, and matter management.
• Administer corporate records and contract lifecycle processes.
• Coordinate meetings and communications for the legal team.
• Maintain and update templates and knowledge resources.

Skills

Microsoft Office

Organizational skills

Time management

Communication skills

Confidentiality

Billing management

Contract lifecycle

Document management

Patents knowledge

Tools

Epona

Job description

At Avanci (https://www.avanci.com/), we’re redefining the future of global patent licensing through premier independent platforms. Partnering with leading high-tech companies, we're driving transformative and optimized patent licensing for advanced technologies and products. In the automotive space we've streamlined the licensing of over 200 million connected vehicles to date (https://www.avanci.com/vehicle/) and are continuously expanding into new verticals.

We are seeking a highly organized and detail-oriented Legal Assistant to support the Legal Department across operational, administrative, and financial functions. The Legal Assistant will serve a lead support function in the upcoming transition and data migration to a new document management system. This role will serve as a key partner in improving operational efficiency, while also supporting core legal activities such as legal billing, contract administration, case tracking, and corporate record management.

This position is ideal for someone with a strong foundation in legal support who is interested in the operational side of a legal function.

Essential Functions and Responsibilities

Legal Billing

• Serve as a key Legal Tracker company administrator supporting invoicing, external counsel billing management, vendor onboarding, and matter management
• Serve as a company liaison to outside counsel to streamline invoice processing and ensure compliance with guidelines

Corporate Records Administration

• Serve as a key administrator companywide Document Management System, including maintaining and organizing corporate records, contracts, board materials, correspondence, and governance documents
• Support contract lifecycle management, including tracking, organization, and execution processes

Administrative & Operational Support

• Coordinate meetings, calendars, and communications for the legal team
• Support Platform Operations with onboarding new customers
• Maintain and periodically update legal templates, playbooks, and knowledge resources at the direction of relevant corporate counsel
• Manage legal vendor and subscription management

Knowledge, Skills, and Abilities

• Strong proficiency in Microsoft Office
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience working with outside counsel billing management
• Familiarity with contract lifecycle management tools or document management systems, such as Epona
• Exposure to patents, licensing, or corporate legal environments is a plus

Education/Certification

Required Experience

• 5–8+ years of experience in a legal support or legal operations role
• Experience with legal billing systems strongly preferred