Corporate Housing Associate

Arthrex GmbH; Naples (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Matching

Annual Bonus

Wellness Program

Onsite Clinic

Onsite Lunch

Tuition Reimbursement

Paid Time Off

EAP

Job summary

Arthrex GmbH is seeking a Corporate Housing Associate to support the Facilities team with the expanding housing program for new hires, existing staff and interns. You will manage housing units, coordinate leases, and track payments while maintaining detailed property inventories.

The role requires travel to multiple housing locations, ability to lift items up to 50lbs, and availability for occasional evenings or weekends to handle emergencies and tasks.

Qualifications

• High School diploma or equivalent required.
• 1 year of prior experience in a similar environment is required.
• Travel to all Corporate Housing locations from campus is required.
• Availability during evenings and weekends is required for select tasks and emergencies.
• Ability to lift and move heavy items up to 50lbs daily.
• Must have the ability to safely operate company vehicles.
• Basic Microsoft Excel, PowerPoint, and Word skills.

Responsibilities

• Manage all corporate housing for employees, new employees and internship employees.
• Prepare contracts and leases for review by Legal, HR and AP departments.
• Monitor and accept monthly rental payments of all units and report financial info back to Human Resources.
• Maintain files for each property including photos, contacts and inventory.
• Coordinate tenant approval process with property owner and/or Management Company to establish new tenant set-up.
• Provide tenants with an arrival folder including codes/keys, contact information, cable and internet details and trash schedule.
• Conduct inventory inspections at tenant departure and schedule repairs and cleaning for moves.
• Maintain inventory of supplies, housewares, and furniture within units and storage.
• Receive deliveries, match packing slips with PO, and inform facilities accounting.
• Escort contractors and vendors as needed and meet residents as required.
• Photograph damages prior to arrival and assist with vacant unit inspections.

Skills

Microsoft Excel

PowerPoint

Word

Organizational skills

Problem solving

Time management

Ability to lift up to 50lbs

Skilled with company vehicles

Education

High School diploma or equivalent

Tools

Microsoft Excel

PowerPoint

Word

Job description

Arthrex is a global medical device company and a leader in new product development and medical education in orthopedics. Arthrex is actively seeking a Corporate Housing Associate to assist the Arthrex Facilities team with all aspects of the rapidly growing Corporate Housing Program that is provided to new employees, existing employees and interns. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better™.

Essential Duties and Responsibilities:

• Manage all corporate housing for employees, new employees and internship employees.
• Supports Facilities Manager with incidentals relating to corporate housing and campus responsibilities as needed.
• Prepare contracts and leases for each corporate housing unit for review by Legal, HR and AP departments.
• Monitor and accept monthly rental payments of all units and report financial info back to Human Resources.
• Maintain files for each property including photos, contacts and inventory.
• Maintain daily and monthly logs for management statistics
• Coordinate tenant approval process with property owner and/or Management Company to establish new tenant set-up.
• Provide tenants with an "arrival" folder containing all information needed including but not limited to codes/keys, contact information, cable and internet information and trash collection schedule as well as unit keys, mailbox keys and garage door openers if applicable.
• Maintain files for each property including photos, contacts and inventory.
• Conduct inventory inspection upon tenant’s departure/walk throughs.
• Schedule repairs and cleaning when each tenant moves out as well as routing by weekly cleaning.
• Replenish inventory as needed, prior to arrival of new tenant.
• Maintain accurate inventory of Corporate Housing supplies, housewares, accessories, and furniture within the units and in storage units.
• Assist with inventory replenishing and inspections upon arrival and departure of residents.
• Accept deliveries of supplies, housewares and furniture. Match packing slips with purchase orders and provide order receiving information to the facilities accounting department.
• Assist with inventory replenishing and inspections upon arrival and departure of residents.
• Receipt of apartment / unit condition form – coordinate resolutions, as necessary.
• Transport inventory to all inventory locations/units
• Maintaining cleanliness of all inventory areas
• Re-fueling and prepping the corporate housing vehicles.
• Meet with and escort contractors and vendors as needed
• Meet with residents as needed
• Photo evidence of any damages prior to arrival – furniture/appliance/structures of all units.
• Assist with vacant unit inspections.
• Works with Specialist and Lead to continue the process of standardizing product and inventory.
• Continuous improvement of the inventory management – unit uniformity, consistency of inventory flow.
• Assist in administrative duties as assigned by Specialist and Lead.
• Assist Facilities Team with campus responsibilities as needed.

Knowledge/ Specialized Skills:

• Basic office experience
• Ability to lift and move heavy items up to 50lbs on a daily basis.
• Must have the ability to safely operate company vehicles.
• Basic Microsoft Excel, PowerPoint, and Word skills
• Good organizational skills
• Problem solving skills with high attention to detail
• Strong time management, organizational, interpersonal and communication skills.

Education/ Experience:

• High School diploma or equivalent required.
• 1 year of prior experience in a similar environment is required.
• Ability to follow detailed instructions.
• Travel to all Corporate Housing locations from campus is required
• Availability during evenings and weekends is required for select tasks and emergencies
• Medical, Dental and Vision Insurance
• Company-Provided Life Insurance
• Voluntary Life Insurance
• Flexible Spending Account (FSA)
• Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
• Matching 401(k) Retirement Plan
• Annual Bonus
• Wellness Incentive Program
• Free Onsite Medical Clinics
• Free Onsite Lunch
• Tuition Reimbursement Program
• Trip of a Lifetime
• Paid Time Off
• Employee Assistance Provider (EAP)

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law.