Corporate & Finance Paralegal — Governance & VC

Arnold & Porter LLP; Boston (MA); On-site; USD 65,000 - 98,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Arnold & Porter LLP is seeking a highly skilled Paralegal to join our Corporate Practice Group. This role may be based in our Boston, New York, or Washington, DC office and works closely with attorneys and practice specialists.

The ideal candidate will bring significant experience in corporate governance, entity management, and transactional support, with exceptional organizational skills and attention to detail.

Qualifications

• High school diploma required; bachelor’s degree strongly preferred.
• Minimum of three (3) years of experience supporting corporate and finance legal matters.
• Experience with EDGAR a plus.
• Experience with Carta a plus.
• Demonstrated experience managing complex transactions and corporate governance activities.
• Exceptional organizational and project management skills with the ability to prioritize competing demands in a fast-paced environment.
• Strong analytical, critical thinking, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Proven attention to detail and ability to identify and address complex legal and procedural issues.
• Strong interpersonal skills and a commitment to professionalism, collaboration, and client service.
• Ability to work independently while managing multiple deadlines and priorities.
• Flexibility to work overtime, including evenings and weekends, and travel as needed.
• Must possess, or be eligible to obtain, a Notary commission in the state where the position is based.

Responsibilities

• Support attorneys through all phases of corporate and finance transactions, including due diligence, document preparation, closings, and post-closing activities.
• Coordinate and prepare transaction closing documents and closing sets.
• Review and organize due diligence materials and maintain transaction records.
• Prepare and file entity formation documents, including organizational certificates, bylaws, operating agreements, organizational minutes, amendments, qualifications, annual reports, dissolutions, and related filings.
• Form legal entities and obtain certificates of good standing and other corporate certificates.
• Prepare stock certificates, promissory notes, and related corporate documentation.
• Complete IRS Form SS-4 applications and obtain Employer Identification Numbers (EINs).
• Coordinate annual reports and state compliance filings across multiple jurisdictions.
• Draft annual resolutions, written consents, notices, authority documents, officer certificates, incumbency certificates, and other governance materials.
• Maintain entity records and electronic databases tracking ownership structures, management information, assets, and key organizational details.
• Manage and maintain corporate records, capitalization tables, and equity ownership information.
• Assist with the administration of equity incentive plans, including stock option grants, restricted stock awards, vesting schedules and related documentation.
• Prepare and coordinate board and stockholder approvals for equity issuances, option grants, financings, and other corporate actions.
• Support venture capital financing transactions by maintaining, reviewing and reconciling capitalization data, preparing closing checklists and coordinating updates.
• Monitor equity plan compliance and maintain records related to stock issuances, option exercises, and securities law filings.
• Prepare and file UCC-1 Financing Statements and UCC-3 Amendments, Continuations, and Terminations.
• Order, review, and analyze federal, state, and local UCC, lien, and litigation searches.
• Prepare status reports and summaries related to search results and filing activities.
• Manage audit letter requests, including due diligence review, drafting responses, and coordinating distributions.
• Maintain client files, minute books, and corporate records.
• Coordinate with service providers regarding entity filings, qualifications, dissolutions, withdrawals, annual reports, and UCC matters.
• Maintain investor subscription materials and electronic records.
• Create ownership and organizational structure charts using Microsoft PowerPoint.
• Track and process vendor invoices and client disbursements.
• Record billable time and maintain detailed matter-related records.
• Provide notary services as needed.

Skills

Corporate governance

Entity management

Transactional support

Due diligence

Closing documents

Education

Bachelor's degree preferred

Tools

EDGAR

Carta

Job description

Arnold & Porter LLP is seeking a highly skilled Paralegal to join our Corporate Practice Group. This role may be based in our Boston, New York, or Washington, DC office and works closely with attorneys and practice specialists.

The ideal candidate will bring significant experience in corporate governance, entity management, and transactional support, with exceptional organizational skills and attention to detail.