Corporate Compliance Paralegal

Highmark Residential, LLC; Addison (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

Highmark Residential, LLC is seeking a Corporate Compliance Paralegal to support the in-house legal department in managing licenses, registrations, contracts, and regulatory matters for multi-family properties. This role requires substantial experience and a diligent, discreet approach.

The position involves reviewing contracts, assisting with entity formation and recordkeeping, monitoring legislation, and coordinating with brokers and outside counsel.

Qualifications

• Bachelor’s Degree preferred.
• 8–10 years experience as a legal assistant and/or paralegal.
• Experience with insurance defense matters, bankruptcy, real estate ownership and operations, multi-family property management and leasing operations, corporate/partnership structures, and landlord/tenant disputes.

Responsibilities

• Assist with licenses, filings, and invoicing; address code compliance violations and liens.
• Review, revise and negotiate contracts to ensure compliance with standard provisions.
• Maintain professional communication with internal teams, ownership contacts, outside counsel, and regulatory authorities.
• Assist in entity management, including SS4 and W-9 completion, and ownership transitions for multi-family properties.
• Monitor legislation and regulatory developments and provide analyses with recommendations.
• Maintain and enforce the privacy policy and program.
• Support audits and maintain systematic legal department filings and schedules.
• Coordinate with brokers to ensure regulatory compliance.
• Conduct legal research as needed.

Skills

Legal research

Contract review

Regulatory compliance

Real estate knowledge

Multitasking

Communication skills

Education

Bachelor’s Degree

Job description

Overview

Why Highmark Residential?

Because every position is considered critical to Highmark’s success and reputation, we take care to employ those who aspire to become the best in their field. Those who succeed at Highmark will do so because they enjoy an empowered, challenging, fulfilling, and financially rewarding workplace!

What Highmark can do for you:

• Help you achieve your goals by continuous professional development and regular career progression sessions
• Competitive pay for the market
• Monthly bonus opportunities for all site associates
• 30% associate rent discount
• Medical, Dental & Vision benefits the 1st of the month following 30 days of full-time employment
• Company-provided life insurance, short term and long term disability coverage
• Flexible Spending accounts
• 401(k) eligibility after 90 days, with 4% Highmark match
• Professional Certification & Tuition reimbursement
• Vacation, Sick and Personal Time off available to use after 90 days
• 10 paid holidays
• Paid parental leave

Responsibilities

Why we need you:

The Corporate Compliance Paralegal is responsible for a range of legal support and administration within the in-house legal department to administer the legal affairs of Highmark Residential efficiently, expeditiously, reliably, professionally, and effectively.

Essential functions include (but are not limited to):

• Assist properties with preparing, applying for, and maintaining annual business licenses, music and motion picture licenses, broker licenses, and permits, as well as, processing invoices and other associated documents from regulatory authorities and law firms, including addressing code compliance violations and curing any outstanding liens, judgments, and invoices associated with the same.
• Review, revise and negotiate contracts for Highmark to ensure compliance with preferred standard provisions, by and through external counsel and oversight by General Counsel.
• Maintain ongoing, professional communication and respond to legal inquiries and requests of internal teams, ownership contacts, outside counsel, regulatory and housing authorities.
• Assist in the acquisition, transition, and disposition of multi-family properties, including facilitating ownership, property management agreement drafting and execution, entity formation, SS4 and W9 completion, purchase and sale agreement term review, and property file organization.
• Assist in EIN, entity management, maintenance, and assumed name formation, including the coordination through our Statutory and Registered Agent, CT Corporation.
• Review, track and monitor legislation, regulation, statutes, governances, and other authorities that impact Highmark business model for the multi-family management platform, providing analyses and summaries of the impacts of the same along with recommendations on how best to modify business practices, contracts, policies, and procedures to meet requirements.
• Assist with maintaining, updating, modifying, and enforcing the Highmark privacy policy and program.
• Identify opportunities and/or tools to improve or streamline existing protocols surround Highmark and/or property level licensing, permitting, invoicing, code compliance and violation remediation, music licensure, compliance, privacy, and the like.
• Assist with quarterly, semi-annual, or annual audit request responses.
• Maintain permanent systematic legal department filing system with regard to entity files, property files, litigation, research, contracts, and other tasks.
• Update and maintain various schedules, logs, spreadsheets of pending matters, schedules of events, and reports relating to real estate transactions, entities, financing, litigation, and other projects.
• Work directly with Highmark's brokers to ensure compliance with applicable regulations.
• Assist and support department leadership in all assigned activities.
• Work independently on non-recurring, special and ongoing projects.
• Conduct legal research, where necessary.

Qualifications

Qualifications:

• Bachelor’s Degree preferred.
• Minimum 8-10 years experience as a legal assistant and/or paralegal.
• Previous experience, specifically insurance defense matters, bankruptcy, real estate ownership and operations, multi-family property management and leasing operations, corporate/partnership structures, and landlord/tenant disputes and case management.
• Previous compliance experience, working knowledge of the federal, state, county, and city compliance requirements, with the understanding of licensing, permitting, music and motion picture licensing, privacy, housing assistance, multi-family conventional and tax credit housing, VAWA, and entity and assumed name management.
• Ability to work both independently and collaborate effectively with others within the Legal Department and throughout the company.
• Excellent organizational skills and ability to multitask.
• Proactive self-starter with high attention to detail.
• Good analytical skills with the ability to identify, evaluate and resolve problems.
• Strong research and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Exercise job responsibilities with absolute discretion and confidentiality.

Special Licenses or Certificates Required:Paralegal Certificate from an accredited program

#CORP

Req. ID: 2026-10248