Corporate Administrator

NHS Ayrshire & Arran; New Mexico; On-site; USD 35,000 - 43,000; Full time

Job summary

NHS Highland is seeking a Corporate Administrator to provide high-quality, confidential administrative support across the Corporate Support Team. You will help Directors manage their workloads, prepare correspondence, and maintain efficient diary and mail systems.

The role includes arranging board and committee meetings and supporting governance, records management, and information requests. Experience in a committee or executive support role is desirable; strong communication and resilience are

Qualifications

• Strong communication skills and the ability to engage with colleagues at all levels.
• Excellent minute taking and organisational abilities.
• Experience in a committee or executive support role is desirable.

Responsibilities

• Support Directors with workload planning and confidential administrative services.
• Organise and service Board and Committee meetings ensuring deadlines are met.
• Manage mail, diaries, and respond to correspondence; support governance processes.

Skills

Communication

Minute taking

Stakeholder engagement

Job description

NHS Highland is embarking on an exciting new chapter following a comprehensive service redesign, and we are seeking a dynamic and experienced individual to join our Corporate Governance Service as a Corporate Administrator.

Required

In this pivotal role, postholders will work flexibly across the Corporate Support Team and this will include the following duties as required according to workloads and demands:

• working closely with Directors in all aspects of their work, understanding their workload and its complexities and thus enabling them to focus on their key priorities. This involves providing a confidential, efficient, effective administrative service, interpreting and prioritising mail, developing and maintaining systems for the recording and actioning of mail, preparing responses to correspondence and effectively managing electronic diaries.
• planning, organising and servicing Board and Committee meetings supporting the work of NHS Highland to a high standard, ensuring all deadlines are timeously met.
• resolving day to day problems independently and liaise with other Corporate Support Team colleagues as well as those in other directorates.
• providing assistance with a range of administrative processes in support of board governance, corporate records management, risk register updates, whistleblowing standards, freedom of information requests and complaints.

We Are Looking For a Committed Professional With

• Strong communication skills, resilience, and the ability to engage effectively with colleagues at all levels.
• A passion for innovation, continuous organisational improvement, and team development.
• Strong minute taking ability.

Previous experience in a committee and executive support role would be desirable.

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

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