Corporate Administrative Coordinator

Petro Papa; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Paid Time-Off

401(k) Retirement Plan with match

Educational Reimbursement

Parental Bonding Time

Employee Discounts

Job summary

HF Sinclair in Dallas, TX seeks a Corporate Administrative Coordinator to provide comprehensive administrative and office coordination support. You will manage meetings, travel, mail, supplies, and reporting while acting as a liaison between staff, vendors, and leadership.

Strong customer service and organizational skills are essential. The role requires at least 2 years of office experience, a high school diploma (associate degree preferred), and proficiency in Microsoft Office.

Qualifications

• Minimum 2 years of on-the-job experience required.
• High School Diploma or equivalent required.
• Associate's degree preferred.
• Proficiency in Microsoft Office Suite essential.

Responsibilities

• Prepares and distributes complex correspondence, reports, studies, forms, invoices, and documents.
• Performs daily office support tasks (faxes, copying, filing, labeling, typing, travel arrangements).
• Processes all department mail and courier activities (incoming/outgoing).
• Schedules meetings and conference rooms, including meal coordination and attendee support.
• Coordinates, orders and manages office supplies and reconciles invoices and deliveries.
• Compiles data and prepares reports as requested.
• Acts as liaison between employees, vendors, facilities, and leadership.
• Edits presentations such as brochures, newsletters, forms, manuals, reports and charts.
• Responds to complex inquiries concerning the company or department and screens calls for management.
• Prepares, interprets and distributes information.
• Backups for other administrative staff.
• Participates in budget development and expense processing.

Skills

Organizational skills

Communication skills

Time management

Customer service mindset

Independent work

Team collaboration

Education

High School Diploma or equivalent

Associate's degree

Tools

Microsoft Office Suite

Job description

Location: Dallas, TX, US, 75219

Basic Function

HF Sinclair is seeking a Coorporate Administrative Coordinator in Dallas, TX. In this role, you will provide comprehensive administrative and office coordination support to ensure the efficient operation of corporate office activities. Coordinates meetings and events, manages workplace and facilities-related needs, supports employee and visitor experiences, maintains office services and supplies, and serves as a key resource for day-to-day administrative functions. You will also act as a liaison between employees, vendors, facilities, and leadership while delivering exceptional customer service and maintaining a professional, organized work environment.

Job Duties

• Prepares and may distribute complex correspondence, reports, studies, forms, invoices, and documents
• Performs daily office support responsibilities (i.e. faxes, copying, filing, labeling, typing, travel arrangements, etc.)
• Processes all department mail (i.e. incoming and outgoing courier, overnight packages, certified mail, etc.)
• Schedules meeting and conference rooms including meal coordination, room set-up, and attendee support.
• Coordinates, orders and manages office supplies and materials as required to support maintenance or other assigned department activities, ensuring smooth operations and accuracy of orders, meeting delivery requirements, and reconciling invoices and delivery receipts
• Compiles and analyzes data, making calculations and preparing reports as requested
• Coordinates work between departmental units and departments; communicates department project information or any other requests
• Research, designs, and/or edits presentations such as brochures, newsletters, forms, manuals, reports and charts
• Responds to complex inquiries concerning the company or department and screens calls for department management
• Prepares, interprets and distributes information
• Acts as backup for other administrative staff

Other duties may include some or all the following:

• Participates in the development, monitoring and justification of the budget
• Verifies and processes expense statements

Special assignments or tasks assigned to the employee by their superior, as determined from time to time in their sole and complete discretion.

Experience

A minimum of 2 years of on-the-job experience is required.

A minimum of a High School Diploma or equivalent is required.

Preferred Education:

An associate's degree is preferred.

Required Skills

Basic proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Strong organizational, time management, and multitasking skills.

Effective verbal and written communication skills.

Ability to work independently, prioritize tasks, and maintain accuracy in a fast-paced environment.

Basic math, reading, and problem-solving skills.

Team-oriented with a strong customer service mindset.

None.

Work Conditions

Office based with up to 5% travel by land required. Subject to varying road and weather conditions

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visit Total Rewards .

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and lubricants and specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to our refineries and the petroleum industry. HF Sinclair markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states and supplies high-quality fuels to more than 1,750 branded stations and licenses the use of the Sinclair brand to more than 350 additional locations throughout the country. HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in New Mexico. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.

Nearest Major Market: Dallas
Nearest Secondary Market: Fort Worth