Corporate Administrative Assistant

TransChicago Truck Group; Elmhurst (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life and AD&D Insurance

Disability Insurance

401(k) with company match

Paid Time Off

Paid Holidays

Flexible Spending Account

Employee Assistance Program

Job summary

TransChicago Truck Group is seeking a Corporate Administrative Assistant to support corporate leaders and teams across the organization. You will help plan meetings, coordinate travel, draft communications, and manage critical documents in a fast-paced, entrepreneurial environment.

The role emphasizes proactive communication, discretion with confidential information, and the ability to juggle multiple priorities while delivering high-quality administrative support.

Qualifications

• 3+ years of experience in a fast-paced administrative support role.
• Strong proficiency with Microsoft Office and other technology platforms.
• Proven ability to manage competing priorities and confidential information with discretion.
• Excellent written and verbal communication skills; ability to communicate across all-levels.

Responsibilities

• Support the Corporate Team by ensuring proactive follow-through and clear communication with the team.
• Provide administrative support to the CEO, including meeting planning, travel coordination, meeting notes, follow-up items, and expense report support.
• Draft and format presentations, reports, and communications for leadership and cross-functional meetings.
• Prepare and submit expense reports on behalf of leadership team members.
• Arrange domestic and occasional international travel, including booking transportation and accommodations, building itineraries, and completing any other necessary preparation.
• Coordinate in-person and virtual meetings, including scheduling, preparing agendas and materials, taking notes, and tracking action items.
• Assist with planning and coordinating company meetings, customer/vendor meetings, employee events, and other high-priority events.
• Provide administrative support in coordinating recruiting activities such as new hire orientations or recruiting events.
• Help maintain and track key business documentation, which may include business licenses, certificates of insurance, dealer plates, vehicle insurance cards, and similar records.

Skills

3+ years administrative support

Microsoft Office

Communication skills

Organization & time management

Job description

At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We're a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We're a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you're the kind of person who likes to learn by doing and see the impact of your work every day, you've found the right spot.

We're looking for a Corporate Administrative Assistant who will provide support to our Corporate leaders and their teams. This person will partner across different teams to ensure key projects, communications, and meetings are executed smoothly across the organization. This is a great opportunity for someone who enjoys being creative creative and enjoy working within an entrepreneurial environment that is goal-oriented, purposeful, and client-driven.

Essential Functions & Responsibilities:

• Support the Corporate Team by ensuring proactive follow-through and clear communication with the team.
• Provide administrative support to the CEO, including meeting planning, travel coordination, meeting notes, follow-up items, and occasional expense report support.
• Draft and format presentations, reports, and communications for leadership and cross-functional meetings.
• Prepare and submit expense reports on behalf of leadership team members.
• Arrange domestic and occasional international travel, including booking transportation and accommodations, building itineraries, and completing any other necessary preparation.
• Coordinate in-person and virtual meetings, including scheduling, preparing agendas and materials, taking notes, and tracking action items.
• Assist with planning and coordinating company meetings, customer/vendor meetings, employee events, and other high-priority events.
• Provide administrative support in coordinating recruiting activities such as new hire orientations or recruiting events.
• Help maintain and track key business documentation, which may include business licenses, certificates of insurance, dealer plates, vehicle insurance cards, and similar records.
• Other duties as assigned.

Education and/or required experience:

• 3+ years of experience in a fast-paced administrative support role
• Strong proficiency with Microsoft Office suite and other technology platforms.
• Proven ability to manage competing priorities and confidential information with discretion.
• Excellent written and verbal communication skills; ability to communicate across all-levels.
• Highly organized and detail-oriented, with strong follow-through and a proactive, solutions-focused approach.
• Comfortable working independently from start to finish on projects in an ambiguous, fast-moving environment.

Compensation & Benefits:

• Compensation:$60,000-$80,000. Salary will be determined based on experience, competencies, certifications and education.
• Benefits:
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life and AD&D Insurance
  • Disability Insurance
  • Flexible Spending Account (FSA)
  • 401(k) with company match
  • Paid Time Off (PTO)
  • Paid Sick Time
  • Paid Holidays
  • Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance

TransChicago Truck Group is committed to a diverse and inclusive workplace. TransChicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.