CORE Program Coordinator

USC Marshall School of Business; Huntington (WV); On-site; USD 36,000 - 60,000; Full time

Job summary

USC Marshall School of Business is seeking a dedicated program specialist to support grant implementation, reporting, and stakeholder engagement across the 16-county region. You will collect enrollment data, coordinate surveys, and help ensure compliance with grant agreements.

This role emphasizes teamwork, confidentiality, and effective communication with partners, patients, and colleagues. You will organize meetings, maintain records, and contribute to program visibility and outcomes for

Qualifications

• Must demonstrate strong interpersonal skills and ability to receive and provide feedback.
• Excellent numeric and descriptive data analysis skills.
• Advanced knowledge of Microsoft Excel required.
• Proficient with Word, PowerPoint, Visio and Outlook.
• Outstanding time management and organizational abilities.
• Ability to develop rapport with clients and stakeholders and maintain relationships.
• Excellent verbal and written communication and public speaking skills.
• Understanding of professional boundaries and confidentiality when working with partners.

Responsibilities

• Collects and analyzes program enrollment data.
• Represents the program in community meetings and events.
• Disseminates surveys to participants, employers, and partners.
• Maintains professional relationships to increase program awareness.
• Submits accurate data reports to the program director.
• Oversees CORE employment specialists and regional staff.
• Ensures confidentiality of job seeker information.
• Performs other duties as assigned.

Skills

Independent work

Problem-solving

Communication

Empathy

Time management

Attention to detail

Organization

Confidentiality

Public speaking

Leadership

Team facilitation

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Visio

Outlook

Job description

Job Description

Responsible for assisting the project director in implementation, execution, and completion of grant goals, outcomes and activities. Duties for this position include:

Performance Competencies

• 1.1 Responsible – works independently, in a safe and appropriate manner. Demonstrates both problem-solving and problem-prevention skills.
• 1.2 Sensitive – displays sensitivity to the needs of patients and co-workers. Demonstrates good communication skills and empathy.
• 1.3 Timely – recognizes time as a most valuable resource and responds promptly to clients, partners’, and co-workers’ needs.
• 1.4 Accurate – works carefully and precisely, with attention to detail.
• 1.5 Coordinated – organizes and delivers service in the proper order. Displays good organization skills and utilizes resources wisely.
• 1.6 Thorough – meets all the requirements of his/her position. Is able to evaluate and follow-up on his/her services.
• 1.7 Follows dress code policy.
• 1.8 Maintains confidentiality regarding clients and fellow employees.

Organizational Teamwork Competencies

• 2.1 Displays and encourages sensitivity to the needs of patients, visitors and co-workers.
• 2.2 Treats others with consideration, courtesy and respect.
• 2.3 Performs duties willingly and with initiative. Shares necessary information with co-workers in order that they may do the same.
• 2.4 Remains composed and takes actions to restore calm in stressful situations.
• 2.5 Demonstrates judgment and tact when dealing with others.
• 2.6 Cooperates with other departments/offices and work groups.
• 2.7 Communicates effectively with internal and external customers (patients, co-workers, physicians et cetera).
• 2.8 Meets requirements for mandatory in-services and continuing education.

Organizational Support Responsibilities

• 3.1 Attendance – maintains good attendance in coordination with UP&S policy.
• 3.2 Punctuality – reports to work on time and is ready for duty.
• 3.3 Uses time sheet to record time correctly for each pay period.

Work Role Responsibilities

• 4.1 Collects and analyzes program enrollment data
• 4.2 Works with subwardees to ensure reporting, invoicing, and adherence to grant agreements
• 4.3 Disseminates surveys to program participants, employers, and community partners to provide input and evaluate program services
• 4.4 Establishes and maintains positive professional relationships to increase program awareness and enhance training and job placement opportunities
• 4.5 Participates in community meetings/events to increase program visibility, community awareness of services, enrollment, and partners
• 4.5 Schedules and organize meetings/events and maintain agenda
• 4.6 Maintains updated records
• 4.7 Submits accurate and prompt data reports to program director and grant principal investigator
• 4.8 Assists program director in implementation, execution, and completion of grant goals, outcomes, and activities
• 4.9 Ensures absolute confidentiality with timely response to information records concerning job seekers
• 4.10 Provide operational supervision of CORE employment specialists across the 16- county region including employee attendance, timesheet, travel, supplies, onboarding and training, and management of employees in coordination with the program director
• 4.11 Provide quality assurance and data analysis using the program’s data management system
• 4.12 Compile and report program data for the purpose to support program funding, research, and to improve program practices
• 4.13 Preforms other duties as assigned or requested

Other Requirements

• Must have exceptional interpersonal with the ability to receive and provide feedback
• Must have excellent numerical skills and understanding of descriptive data analysis
• Must have advanced knowledge and use of Microsoft Excel
• Must be proficient in Microsoft Word, PowerPoint, Visio and Outlook.
• Must possess excellent time management and organizational skills
• Must be detail oriented with results-driven approach
• Must be skilled at developing rapport with clients and stakeholders from other organizations, and maintaining working relationships that support the implementation of services.
• Must have excellent verbal and written communication skills as well as demonstrated skills in public speaking, leadership, and group facilitation
• Must demonstrate a clear understanding of professional boundaries and confidentiality when working with individuals and the professional staff in partner agencies.
• Must have a valid driver’s license and reliable transportation
• Ability to travel regionally and statewide as required.