Core Desk Coordinator - SoLé Mia

University of Miami; Florida; On-site; USD 48,000 - 72,000; Full time

Job summary

The University of Miami Health System at SoLé Mia seeks a full-time Core Desk Coordinator. The role focuses on planning optimal staff utilization, coordinating operative schedules, and ensuring clear communication among surgeons, anesthesia, and nursing teams.

A BSN and RN license are required, with at least five years of relevant experience. Responsibilities include monitoring schedules, notifying changes, managing narcotic discrepancies, and contributing to quality control and risk management

Qualifications

• RN license required
• BSN required
• Minimum 5 years of relevant experience
• Excellent written and oral communication skills
• Ability to analyze, organize and prioritize work under pressure

Responsibilities

• Create and assess daily schedule to optimize staff utilization.
• Maintain communication with surgeons, anesthesiologists, SPU and PACU personnel.
• Notify necessary personnel of time changes and added cases.
• Coordinate delivery of specimens to Pathology Department.
• Resolve narcotic discrepancies and prepare weekly reports.
• Maintain quality control documents and department logs.
• Attend departmental meetings and support risk management initiatives.

Skills

Effective communication

Problem solving

Prioritization

Interpersonal skills

Education

Bachelor of Science in Nursing

Job description

The University of Miami UHealth/SoLé Mia opening September 2025, will bring high-quality academic medicine to North Miami, Aventura and surrounding communities. Our expert team of physicians and staff will represent a wide range of specialties, including NCI-designated Sylvester Comprehensive Cancer Center and Bascom Palmer Eye Institute, the number one eye hospital in the nation. UHealth at SoLé Mia will also deliver the latest in urologic treatments from the renowned Desai Sethi Urology Institute as well as top-notch care from UHealth's nationally ranked neurology and neurosurgery programs. UHealth/SoLé Mia has an exciting opportunity for a full-time Core Desk Coordinator with a hire date of September 2025. Be part of the UHealth Difference.

CORE JOB FUNCTIONS

Creates and assesses the daily schedule to plan optimal staff utilization and functioning of the operative schedule. Maintains effective lines of communication with all necessary personnel and surgical services departments. Notifies surgeons, anesthesiologists, SPU and PACU personnel of time changes and added operative cases. Communicates all staffing needs and scheduling changes to appropriate supervisory personnel. Anticipates potential scheduling problems and exhibits proactive management. Estimates room and time availability for schedule changes and/or added cases. Documents data regarding problematic areas on master schedule. Coordinates delivery of appropriate specimens to the Pathology Department. Resolves daily narcotic discrepancies and prepares a weekly discrepancy report. Maintains accurate documentation of required quality control and department logs. Attends departmental and unit based meetings or acknowledges review of notes and minutes. Participates in hospital risk management program by reporting all unusual occurrences. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Education: Bachelor of Science in nursing
• Certification and Licensing: Registered nurse license
• Experience: Minimum 5 years of relevant experience
• Knowledge, Skills and Attitudes: Ability to communicate effectively in both oral and written form.
• Ability to recognize, analyze, and solve a variety of problems.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to maintain effective interpersonal relationships.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:Full timeEmployee Type:StaffPay Grade:H13