Copyeditor and Graphic Designer

Women in Global Health (WGH); United States; Remoto; USD 74.000 - 111.000; Tempo integral

Resumo da vaga

Women in Global Health (WGH) seeks a skilled copyeditor and graphic designer for a short-term consultancy to refine, edit, design and finalize its GTLI Handbook and Toolkit. The consultant will enhance clarity, accessibility and visual appeal for print and digital distribution.

The assignment spans 15 working days (30 November 2026–18 December 2026) and covers 80–100 pages, with supervision from the Director of Movement Building and the Communications Manager.

Qualificações

• Bachelor's degree in English, Communications, Journalism, Publishing or a related discipline.
• Demonstrated professional experience in copyediting, proofreading and publication design.
• Evidence of completing at least two similar assignments (handbooks, toolkits or reports).
• Experience producing publications related to development, gender equality or leadership is advantageous.
• Proficiency in Microsoft Word and design software such as Adobe InDesign or Canva.

Responsabilidades

• Copyediting and proofreading the GTLI Handbook and Toolkit.
• Improve language, readability, grammar, punctuation and consistency without altering technical meaning.
• Apply inclusive language and develop a professional visual identity and layout.
• Produce print-ready and digital versions and provide source files and assets.
• Collaborate with WGH project team and incorporate feedback within deadlines.

Conhecimentos

Copyediting

Proofreading

Publication design

Graphic design

Microsoft Word

Adobe InDesign

Canva

Attention to detail

Independent work

Feedback responsiveness

Formação

Bachelor's degree in English/Communications/Journalism/Publishing

Ferramentas

Microsoft Word

Adobe InDesign

Canva

Adobe Illustrator

Descrição da vaga

About the Opportunity

Women in Global Health (WGH) is inviting applications from qualified copyeditors and graphic designers for a short-term consultancy to refine, edit, design and finalize its Gender Transformative Leadership and Intersectionality (GTLI) Handbook and Toolkit. The consultancy offers an opportunity for an experienced editorial and design professional to contribute to a resource intended to strengthen gender-transformative leadership and intersectional approaches within the global health sector. The selected consultant will be responsible for improving the clarity, consistency and accessibility of the publication while developing a professional visual presentation suitable for both print and digital distribution.

The assignment will cover approximately 80–100 pages, including the main handbook, accompanying tools, templates and annexes. The consultant will work under the supervision of WGH's Director of Movement Building, with additional support from the Communications Manager. The engagement is expected to begin on 30 November 2026 and conclude on 18 December 2026, covering 15 working days.

About Women in Global Health

Women in Global Health is a women-led movement working to promote women's leadership and advance gender equity across global health. The organization supports efforts to strengthen the capacity, knowledge and skills of its Chapters, enabling members and partners to apply gender-transformative leadership and intersectionality in their work. Through the development of the GTLI Handbook and Toolkit, WGH aims to provide practitioners, partners and other stakeholders with practical guidance and resources for integrating these approaches into leadership development.

The consultancy will help ensure that these materials are professionally presented, accessible and ready for wider dissemination.

Purpose of the Consultancy

The main purpose of the assignment is to undertake professional copyediting, proofreading, graphic design and publication production for the GTLI Handbook and Toolkit. The consultant will work with the reviewed and validated content, ensuring that the final materials communicate their intended messages accurately while meeting professional editorial and design standards. The specific objectives include:

• Copyediting and proofreading the complete handbook and accompanying toolkit.
• Improving language, grammar, punctuation, readability and consistency without changing the technical meaning.
• Applying inclusive and gender-sensitive language throughout the publication.
• Developing a professional visual identity and layout that follows WGH's branding requirements.
• Producing print-ready and digital versions of the completed documents.
• Ensuring that the final publications are suitable for distribution to practitioners, partners and other stakeholders.

Scope of Work and Responsibilities

The selected consultant will undertake two major areas of work: editorial refinement and publication design and production.

Copyediting and Proofreading

The consultant will conduct a comprehensive editorial review of the GTLI Handbook and Toolkit, covering narrative sections, practical tools, templates and annexes. Key responsibilities will include:

• Reviewing and copyediting all written content to improve clarity, readability, grammar, spelling, punctuation and sentence structure.
• Maintaining a consistent writing style, tone and voice across the entire publication.
• Standardizing headings, subheadings, numbering, terminology and formatting in accordance with WGH's editorial guidelines.
• Ensuring appropriate and consistent use of gender-sensitive and inclusive language.
• Identifying unclear, repetitive, or inconsistent passages and recommending improvements without changing the technical content or intended messages.
• Checking acronyms, technical terminology, tables, figures, captions, numbering, and cross-references for consistency.
• Reviewing citations and references to ensure they follow a consistent referencing style.
• Incorporating comments and feedback from the WGH project team after the initial editorial review.
• Proofreading the final designed documents against the approved edited text, covering spelling, punctuation, typographical errors, page numbering, table of contents, headings, captions, hyperlinks and cross-references.
• All editorial amendments must be made using Microsoft Word's Track Changes function.
• Providing both a clean copy-edited document and a version containing tracked changes and comments for review.

Graphic Design, Layout and Publication Production

In addition to editorial responsibilities, the consultant will develop and apply a professional design for the handbook and toolkit. The design work will include:

• Developing a visual design concept that reflects the purpose and professional character of the GTLI Handbook and Toolkit.
• Following WGH's branding requirements, including its approved colours, fonts and logo guidelines.
• Applying the agreed Microsoft Word and PDF templates where these are provided.
• Designing an attractive and appropriate cover page and section divider pages.
• Formatting tables, charts, diagrams and infographics to improve readability and visual consistency.
• Establishing consistent typography, spacing, headings, page layouts and colour schemes throughout the publication.
• Incorporating feedback from the project team and making the necessary design revisions.
• Preparing the final documents for both print and digital distribution.
• Providing complete source files and an asset package, including original editable design files, such as Adobe InDesign and Illustrator files, linked images, font information, and folders containing any custom icons and illustrations developed during the assignment.

Expected Deliverables

• Inception report – Understanding of the assignment, proposed methodology, work plan and initial design concept, including a sample layout, cover concept, colours and fonts.
• First copy-edited draft – Initial editorial version of the handbook and toolkit, submitted with tracked changes and comments.
• Revised copy-edited draft – Updated editorial documents incorporating feedback from the WGH project team.
• First designed draft – Initial professionally designed and formatted versions of the handbook and toolkit using the approved design concept.
• Revised designed draft – Updated layouts incorporating comments and requested design adjustments.
• Final publication package – Fully edited, proofread and professionally designed publications supplied in editable source files, print-ready PDFs and digital/interactive PDFs, together with relevant design assets.

Required Qualifications and Experience

• A bachelor's degree in English, Communications, Journalism, Publishing, Graphic Design or a related discipline.
• Demonstrated professional experience in copyediting, proofreading and publication design.
• Evidence of completing at least two similar assignments, preferably involving handbooks, toolkits or reports.
• Experience producing publications related to development, gender equality or leadership will be an advantage.
• Proficiency in Microsoft Word and professional design software such as Adobe InDesign, Canva or equivalent applications.
• Strong attention to detail and the ability to work independently, manage competing tasks and meet tight deadlines.
• Ability to respond promptly to feedback and incorporate revisions within agreed timelines.

Technical Skills and Competencies

• Strong graphic design and desktop publishing capabilities.
• Expert proficiency in Adobe Creative Suite applications, particularly InDesign, Illustrator and Photoshop, or equivalent professional tools such as Canva Pro.
• Experience transforming lengthy technical documents into accessible and visually engaging publications.
• Ability to develop clear and attractive charts, infographics, diagrams and other visual communication materials.
• A strong portfolio demonstrating previous work on handbooks, toolkits, reports or similar publications.
• Familiarity with the work of international NGOs, national NGOs, foundations and donor-funded initiatives.

Language Requirements

Excellent command of written English is required. The consultant must demonstrate strong knowledge of English grammar, editorial conventions, writing style and usage, together with the ability to apply consistent editorial standards throughout a lengthy publication.

Consultancy Duration and Working Arrangements

The assignment is home-based and can be undertaken remotely. The proposed commencement date is 30 November 2026, with completion expected by 18 December 2026. The consultancy covers 15 working days, during which the selected professional will complete the editorial review, proofreading, layout, graphic design, quality assurance and agreed revisions. The consultant will work under the supervision of the Director of Movement Building and coordinate with the Communications Manager and other relevant members of the project team.

Consultancy Fee and Payment Arrangements

The consultancy fee will be negotiated and confirmed with the selected consultant before the contract is signed. Payment will be made in three instalments, subject to the submission and approval of the corresponding deliverables.

• First instalment – 30% upon approval of the inception report, work plan and proposed design concept.
• Second instalment – 40% upon approval of the copy-edited drafts and first designed/laid-out versions of the handbook and toolkit.
• Final instalment – 30% upon approval of the final publication-ready documents, including print-ready and digital PDFs, editable source files and relevant design assets.

Payments will be processed following approval of the relevant deliverables and submission of the required invoice, in accordance with WGH's financial procedures. Note: The TOR does not specify a fixed consultancy fee. Interested professionals should therefore expect the final amount to be agreed with the selected consultant before contract signing.

Intellectual Property and Confidentiality

All materials and outputs developed during the consultancy will remain the property of Women in Global Health. This includes edited text, publication designs, page layouts, custom illustrations, icons and original source files. The selected consultant will also be required to maintain confidentiality regarding all draft documents, project information and other materials received during the assignment. Such materials must not be shared, published or distributed without authorization. The use of generative artificial intelligence tools for editing or design purposes requires prior written approval from WGH.

Important Dates at a Glance

Event Date: 18 November 2026
Application deadline: 18 November 2026 at 17:00 GMT
Proposed consultancy start: 30 November 2026
Expected completion: 18 December 2026
Consultancy duration: 15 working days

Why Consider This Consultancy?

This assignment provides an opportunity for an experienced editorial and graphic design professional to contribute to an international women's leadership and gender equity initiative. The work combines technical copyediting with visual communication and publication production. It is particularly relevant to professionals who have experience presenting complex development-sector content in clear, accessible and engaging formats. The successful consultant will help prepare a practical resource that supports gender-transformative leadership and intersectionality across Women in Global Health's network and its wider stakeholder community.