Coordinator, Visual Creative

ROSTR, Inc.; Santa Monica (CA); On-site; USD 40,520 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Mental health coverage

Fertility coverage

Wellbeing reimbursements

Student loan repayment

Job summary

Universal Music Group is seeking a dynamic Administrative/Production Assistant to support the Creative, Design & Production team in Santa Monica. This role coordinates video/photo workflows, asset distribution, and vendor payments while maintaining schedules and project trackers.

You will source talent, manage contracts, and assist with travel and meetings, under tight deadlines. The ideal candidate has strong Adobe skills, Excel budgeting ability, and excellent communication and organizational

Qualifications

• General Adobe expertise and proficiency with asset creation tools.
• Budget organization experience with Excel.
• Strong detail orientation and written communication.

Responsibilities

• Managing video/photo/art workflow and approvals.
• Distributing approved assets to departments and partners.
• Source creative talent and maintain a talent database.
• Oversee timely production invoices/payments to vendors and teams.
• Archive delivered assets and related files.

Skills

Adobe Suite

Excel budgeting

MS Office

Communication

Organization

Interpersonal skills

Multitasking

Confidential information handling

Problem solving

Relationship building

Education

Bachelor’s degree in related field

Tools

Photoshop

Illustrator

InDesign

Adobe Acrobat

Lightroom

Capture One

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD

Interscope Geffen A&M Records ("IGA") is home to some of the biggest artists in the world including U2, Eminem, Kendrick Lamar, J Cole, Lady Gaga, and many more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family.

How you'll CREATE

• Managing video / photo / art process - trafficking and obtaining approvals internally + externally.
• Maintaining + distributing approved creative assets internally to respective departments, and externally to mgmt. and joint venture label partners.
• Helping to source new creative talent – directors, photographers, production companies, reps, designers, stylists, hair, makeup while maintaining a robust internal talent database.
• Oversee execution of time sensitive production invoices/payments to 3rd party vendors, artist/mgmt. teams, and joint venture label partners.
• Archiving final approved delivered assets + corresponding hard drives / files / elements.
• Adaptall contracts within the department for art / photo / music video / misc content.
• Maintain appointment schedule; planning, updates, and notifications as necessary.
• Hit tight deadlines with a can-do attitude.
• Oversee general bts/b-roll/misc content shoot needs within in the department to free up senior team members.
• Turn around projects on a tight deadline.
• Maintain project trackers across artist roster – input contract, invoice, asset and general updates.
• Assist with administrative and day to day basic duties including coordinating travel, scheduling meetings, maintaining calendars etc.

Bring your VIBE

Skills/Abilities

• General Adobe expertise
• Proficient with organizing budgets in Microsoft Excel
• Strong computer skills required: MS Office Suite
• Exceptional eye for details
• Amazing communication and interpersonal skills
• Ability to build positive relationships with others and take direction when need be
• Excellent organizational & communication skills both oral and written
• Multi-tasking and follow-up
• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
• Ability to handle confidential information and interact with high-level executives
• Able to problem solve and come up with solutions quickly and calmly

Experience

• Proficient in Photoshop, Illustrator, InDesign, Adobe Acrobat, and Microsoft Office; and familiarity with Lightroom and Capture One
• Considered a plus but not required: being connected within the creative industry (photographers, glam, graphic designers, re-touch artist)
• Interest in creative field is helpful, but not required
• Interest in photography, graphic design, fashion, music, pop culturea plus
• Bachelor’s degree in related field

Perks Playlist

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category: Creative, Design & Production

Salary Range: $40,520 - $50,000

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.