Coordinator, Transportation (Routing and Analytics)

Three Oaks Elementary School; Virginia Beach (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Virginia Beach City Public Schools in Virginia Beach, VA, seeks an experienced Transportation Routing Manager to optimize school bus routes, audits, and on-time performance. You will lead the routing team, analyze ridership data, collaborate with district leadership, and ensure compliance with state and federal pupil transportation regulations.

The role requires extensive experience in pupil transportation routing and database management, plus strong communication, analytical, and supervisory

Qualifications

• Must have extensive experience in pupil transportation routing, database management, and transportation management.
• Bachelor's Degree preferred.
• Strong ability to supervise staff and communicate with school officials, parents, and the public.

Responsibilities

• Plan, coordinate, and maintain routing schedules; conduct audits to ensure drivers follow routes.
• Collaborate with routing software and device data (GPS) to optimize routes and reduce costs.
• Analyze ridership, timing, and capacity to develop efficient bus routes and schedules.
• Oversee bus stop placements and ensure compliance with regulations.
• Supervise assigned staff and address routing issues with area supervisors.
• Provide analytical reports to senior staff and maintain stakeholder communications.

Skills

Analytical skills

Communication skills

Microsoft Excel

Routing software

Team supervision

Problem-solving

Education

Bachelor's Degree

Tools

GPS routing tech

GPS devices

Microsoft Word

Job description

GENERAL RESPONSIBILITIES

Under the leadership of the Director of Transportation, the position is responsible for facilitating the safe, efficient and economical routing of school bus transportation. As part of this process, the position is responsible for coordinating the routing team, auditing routes to ensure on-time performance, analyzing and advising senior leadership on the potential impact of student ridership, new programs, and new housing developments, while optimizing the use and efficiency of critical school bus resources. This position also oversees the charter bus approval program.

ESSENTIAL FUNCTIONS

• Plan, coordinate and maintain bus routing schedules; conduct regular audits to ensure drivers are following their assigned routes without deviations.
• Work with the transportation systems specialist to ensure the effectiveness of routing software and bus devices such as GPS, to generate data to ensure safety, optimization of routes and efficiency, and cost savings for the school division.
• Analyze complex factors and data related to vehicle capacity, timing of routes and safety concerns to develop efficient bus routes and schedules; ensure routes do not exceed student capacity for each school bus.
• Develop and implement safe school bus stop placements in accordance with state and local regulations.
• Conduct periodic on-site review of bus routes to include stops, turnaround points, driving time, mileage, bus loads and schedules.
• Perform on-road observations of school bus drivers, bus stops and correct any unsafe situations.
• Evaluate all bus stop change requests and recommends approval or disapproval following established criteria.
• Supervise assigned staff.
• Work with transportation area supervisors to address any routing issues.
• Resolve and/or recommend solutions to complaints, and concerns.
• Coordinate with area supervisors to ensure all bus routes are reviewed annually per Virginia Department of Education regulations.
• Oversee the preparation of the annual state DOE report.
• Monitor road construction, restrictions, etc.
• Recommend school bus assets based on size/capacity on routes as needed to maintain efficiencies.
• Provide analytical reports to senior staff in a timely manner as requested.
• Promote public relations with the community and schools; confer with parents and citizens concerning pupil transportation routing issues; provide stakeholders updated route sheets, as changes are made.
• Assist building administrators with bus scheduling and charter bus concerns.
• Work collaboratively with other divisions, county/city transportation departments, state and local officials, and the public on issues related to routing.
• Remain current on state and federal regulations.
• Contribute to the annual review of the Bus Driver's Operations Manual and update as needed.
• Serve on the School Boundary Committee.
• Attend school board meetings as required.
• Perform related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES

Must have an extensive knowledge of the principles and practices of school transportation. Must have a comprehensive knowledge of the hazards and safety precautions of large-scale operations, and business practices applicable to transportation. Knowledge of laws, codes, rules, policies and regulations relating to pupil transportation particularly as it applies to routing requirements and procedures. Must have the ability to plan and supervise the work of others and establish and maintain effective working relationships with school officials, associates, parents, and the public. Must have the ability to work both independently and cooperatively, organize work, set priorities, work under pressure and meet multiple deadlines. Must have the skills necessary to communicate in both oral and written format and handle various situations with diplomacy. Must have excellent analytical and problem- solving skills and be skilled in the use of Microsoft Word, Excel, and transportation routing software.

EDUCATION AND EXPERIENCE

Required: Extensive experience in pupil transportation routing, database management, and the field of transportation management.

Preferred: Bachelor's Degree

PHYSICAL REQUIREMENTS

Must have the use of sensory skills to effectively communicate and interact with other employees and the public using the
telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls.
Frequent sitting, fingering, and driving. Occasional walking, standing, bending, climbing, grasping, repetitive motion, and reaching.
Work involves moderate exposure to unusual elements such as fumes, smoke, extreme vibrations, hazards such as moving vehicles,
moving mechanical parts, etc. and/or loud noises. Ability to lift 20 pounds rarely. Requires timely and regular adherence to
established work schedules.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENT S

Possession of a valid driver's license.

Regular and reliable attendance is an essential function of this position.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at [phone],2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: [phone] (voice); [phone] (TDD) or email at: [e-mail].