Coordinator, Staffing

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

Cardinal Ritter Senior Services, a ministry of Catholic Charities of the Archdiocese of Saint Louis, seeks a Staffing Coordinator to support the Nursing Department’s 24-hour coverage and scheduling needs.

The ideal candidate is passionate about serving seniors in a mission-driven setting, with experience coordinating staffing, maintaining confidentiality, and using scheduling software to ensure safe, cost-effective coverage.

Qualifications

• High school diploma or equivalent.
• CNA or CMT certification preferred or equivalent staffing experience.
• At least 1 year scheduling in a long-term care facility.
• Typing skills and basic data processing.
• Familiarity with a Time Keeping System.

Responsibilities

• Coordinate and staff the Nursing Department for 24-hour coverage.
• Handle after-hours scheduling changes.
• Communicate with Director of Nursing and supervisors about staffing needs.
• Schedule within budget to minimize overtime and avoid over-scheduling.
• Maintain accurate timesheets and payroll readiness.
• Maintain confidentiality of resident and staff information.
• Monitor agency usage and ensure invoices align with scheduling data.
• Perform other duties as assigned.

Skills

Communication

Scheduling

Staffing optimization

Confidentiality

Scheduling software

Microsoft Office

Education

High school diploma

CNA or CMT certification

1 year LTC scheduling

Tools

Time Keeping System

Payroll processes

Job description

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Inspired by the teachings of Jesus Christ, the mission of Cardinal Ritter Senior Services is to be a recognized provider in giving person centered care through an integrated continuum of quality residential, healthcare, and supportive social services for senior adults throughout the Archdiocese of Saint Louis.

Job Summary

Cardinal Ritter Senior Services, a ministry of Catholic Charities of the Archdiocese of Saint Louis, is seeking a Staffing Coordinator. Functions as a Staffing Coordinator for Cardinal Ritter Senior Services. The ideal candidate is passionate about serving individuals in a mission-driven senior services environment.

Job Responsibilities

• Responsible for coordinating and staffing the Nursing Department for 24-hour daily coverage using all cost saving measures.
• Available for nursing department scheduling changes after regular business hours.
• Communicate with Director of Nursing and nursing department supervisors of scheduling changes/nurse needs promptly to ensure shift coverages.
• Schedule to budget when making schedules, there must be every effort made to avoid / minimize overtime. Note: Over Scheduling requires Administrator Approval.
• Schedules must be made 1 month into the future.
• Maintains records for agency licenses and timesheets.
• Maintains accurate account of open positions.
• Ensure timesheets for Nursing Department are up-to-date and accurate in payroll.
• Ensure timesheets are up-to-date, accurate and submitted to the Payroll Department in a timely fashion each pay period for processing.
• Reviews vacation and holiday requests and schedules as permitted within department guidelines.
• Establishes a tracking method for historical data on agency usage. Ensure that agency invoices match actual scheduling data.
• Maintain confidentiality of coworker, resident, staffing and facility information.
• Perform staffing responsibilities with accuracy, timeliness and professionalism in compliance with facility standards
• Demonstrate an understanding of appropriate staffing to support resident safety and quality of care.
• Demonstrate the ability to promptly identify and respond to staffing shortages, call-ins, changes and conflicts.
• Performs other duties as assigned

Knowledge and Experience Requirements

• High school equivalent.
• Minimum of C.N.A or CMT certification or prior staffing/scheduling duties preferred.
• 1-year minimum scheduling/staffing preferably in a long-term care skilled nursing facility.
• Typing skills and knowledge of data processing.
• Basic working knowledge of the Time Keeping System.

Skills and Competencies Required

• Ability to diplomatically communicate with others.
• Must be a self-started, able to prioritize, plan and organize work on a daily basis.
• Ability to develop, maintain and adjust staffing schedules to meet facility and care needs
• Ability to effectively identify staffing gaps and coordinate the appropriate coverage.
• Maintain accurate and timely staffing records
• Ability to effectively communicate with co-workers, supervisors and administrators
• Must be able to maintain confidentiality, loyalty, and integrity.
• Must possess good perception, memory, interest in work, and ability to adapt to potentially stressful situations.
• Demonstrate proficiency in electronic scheduling systems
• Demonstrate proficiency in Microsoft Office, email and other technology.

Resources for Which Accountable

• Assist with the monitoring of the Nursing budget for agency costs.

Cardinal Ritter Senior Servicesdoes not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. Cardinal Ritter Senior Servicesis an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening.

Our Mission

To bring the healing, help, and hope of Jesus Christ to those in need with a compassionate, caring presence.

Promoting the dignity of human life within a variety of high-quality, specialized communities while providing older adults the programs and community-based services to fully live their best lives.

As a part of the Catholic Charitiesfamily, you’ll have the resources to care for those closest to you. Options include generous parental leave policies, flexible working arrangements, group life insurance, permanent health insurance, and dedicated support to help you find the right child care or elder care.