Coordinator, Staffing

Archdiocese of St. Louis; Missouri; On-site; USD 42,000 - 65,000; Full time

Job summary

Cardinal Ritter Senior Services, a ministry of Catholic Charities of the Archdiocese of Saint Louis, seeks a Staffing Coordinator to manage 24/7 nursing coverage and scheduling in a mission-driven senior care environment.

The ideal candidate will coordinate with Nursing leadership, maintain accurate timesheets, and ensure on-time payroll submissions while minimizing overtime and keeping residents safe.

Qualifications

• High school equivalency required.
• CNA or CMT certification preferred.
• 1 year minimum scheduling/staffing experience, preferably in long-term care.
• Typing skills and data processing knowledge.
• Basic working knowledge of the Time Keeping System.

Responsibilities

• Coordinate and staff the Nursing Department for 24-hour coverage.
• Be available for scheduling changes after hours.
• Communicate promptly with Director of Nursing and supervisors about changes.
• Schedule to budget and minimize overtime; avoid over scheduling without approval.
• Schedule planning extends at least 1 month into the future.
• Maintain licenses and timesheets records for agency staff.
• Ensure timesheets are accurate and submitted to payroll on time.
• Review vacation and holiday requests within guidelines.
• Track historical agency usage and reconcile invoices with scheduling data.
• Maintain confidentiality of coworker, resident, staffing and facility information.
• Demonstrate staffing accuracy, timeliness and professionalism per facility standards.
• Identify staffing shortages and respond to changes promptly.
• Perform any other duties as assigned.

Skills

Diplomatic communication

Self-starter

Organizational skills

Staffing scheduling

Confidentiality

MS Office proficiency

Electronic scheduling

Education

High school equivalency

CNA/CMT certification (preferred)

Tools

Time Keeping System

Microsoft Office

Job description

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Inspired by the teachings of Jesus Christ, the mission of Cardinal Ritter Senior Services is to be a recognized provider in giving person centered care through an integrated continuum of quality residential, healthcare, and supportive social services for senior adults throughout the Archdiocese of Saint Louis.

Job Summary

Cardinal Ritter Senior Services, a ministry of Catholic Charities of the Archdiocese of Saint Louis, is seeking a Staffing Coordinator. Functions as a Staffing Coordinator for Cardinal Ritter Senior Services. The ideal candidate is passionate about serving individuals in a mission-driven senior services environment.

Job Responsibilities

• Responsible for coordinating and staffing the Nursing Department for 24-hour daily coverage using all cost saving measures.
• Available for nursing department scheduling changes after regular business hours.
• Communicate with Director of Nursing and nursing department supervisors of scheduling changes/nurse needs promptly to ensure shift coverages.
• Schedule to budget when making schedules, there must be every effort made to avoid / minimize overtime. Note: Over Scheduling requires Administrator Approval.
• Schedules must be made 1 month into the future.
• Maintains records for agency licenses and timesheets.
• Maintains accurate account of open positions.
• Ensure timesheets for Nursing Department are up-to-date and accurate in payroll.
• Ensure timesheets are up-to-date, accurate and submitted to the Payroll Department in a timely fashion each pay period for processing.
• Reviews vacation and holiday requests and schedules as permitted within department guidelines.
• Establishes a tracking method for historical data on agency usage. Ensure that agency invoices match actual scheduling data.
• Maintain confidentiality of coworker, resident, staffing and facility information.
• Perform staffing responsibilities with accuracy, timeliness and professionalism in compliance with facility standards
• Demonstrate an understanding of appropriate staffing to support resident safety and quality of care.
• Demonstrate the ability to promptly identify and respond to staffing shortages, call-ins, changes and conflicts.
• Performs other duties as assigned

Knowledge and Experience Requirements

• High school equivalent.
• Minimum of C.N.A or CMT certification or prior staffing/scheduling duties preferred.
• 1-year minimum scheduling/staffing preferably in a long-term care skilled nursing facility.
• Typing skills and knowledge of data processing.
• Basic working knowledge of the Time Keeping System.

Skills and Competencies Required

• Ability to diplomatically communicate with others.
• Must be a self-started, able to prioritize, plan and organize work on a daily basis.
• Ability to develop, maintain and adjust staffing schedules to meet facility and care needs
• Ability to effectively identify staffing gaps and coordinate the appropriate coverage.
• Maintain accurate and timely staffing records
• Ability to effectively communicate with co-workers, supervisors and administrators
• Must be able to maintain confidentiality, loyalty, and integrity.
• Must possess good perception, memory, interest in work, and ability to adapt to potentially stressful situations.
• Demonstrate proficiency in electronic scheduling systems
• Demonstrate proficiency in Microsoft Office, email and other technology.

Resources for Which Accountable

• Assist with the monitoring of the Nursing budget for agency costs.

Cardinal Ritter Senior Servicesdoes not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. Cardinal Ritter Senior Servicesis an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening.

Our Mission

To bring the healing, help, and hope of Jesus Christ to those in need with a compassionate, caring presence.

Promoting the dignity of human life within a variety of high-quality, specialized communities while providing older adults the programs and community-based services to fully live their best lives.

As a part of the Catholic Charitiesfamily, you’ll have the resources to care for those closest to you. Options include generous parental leave policies, flexible working arrangements, group life insurance, permanent health insurance, and dedicated support to help you find the right child care or elder care.