Coordinator, Sponsorships & Exhibits

Associated General Contractors of America; Arlington (VA); Hybrid; USD 52,000 - 68,000; Full time

Job summary

The Associated General Contractors of America (AGC) in Arlington, VA is seeking a detail-oriented events operations professional to support sponsorship, exhibitor, and meeting logistics across AGC programs.

You will manage end-to-end sponsorship/exhibit operations, maintain Fonteva/Salesforce records, and coordinate assets and communications with internal teams and vendors, with a hybrid work schedule and two in-office days per week.

Qualifications

• Bachelor’s degree or equivalent in events management, marketing, business development, or related field.
• Experience supporting events, sponsorships, exhibits, or similar operational roles.
• Strong written and verbal communication skills.

Responsibilities

• Manage the end-to-end operational execution of sponsorships and exhibits.
• Serve as liaison for sponsors and exhibitors with deadlines, deliverables, logistics, and invoice status.
• Coordinate assets, including logos, ads, URLs, mobile app content, and signage specifications.
• Support post-event debriefs and lessons learned to improve future execution.

Skills

Organizational skills

Multitasking

Written and verbal communication

Collaboration across teams

Attention to detail

Education

Bachelor’s degree or equivalent in events management, marketing, business development or a related field

Tools

Fonteva/Salesforce

Microsoft Office

Job description

Here at the Associated General Contractors of America (AGC), we value collaboration and teamwork driven by passion and purpose. Recognized as a 2026 Washington DC Top Workplace by WTOP News, we invite you to join us in shaping the construction industry for a better tomorrow.

The Associated General Contractors of America (AGC) is seeking a detail-oriented and collaborative team member to play a key role in supporting the operational execution of sponsorship, exhibitor, and event logistics across AGC meetings, conferences, and programs.

Reporting to the Director of Capstone & Event Sales, this role provides operational, logistical, and administrative support across sponsorship, exhibitor, and event logistics activities. This role serves as a shared resource between the Business Development and Meetings teams, ensuring sponsor and exhibitor commitments are accurately executed, consistently fulfilled, and delivered on time across AGC meetings, conferences, and programs. The position plays a critical role in improving sponsor and exhibitor experience and supporting non‑dues revenue growth.

Sponsorship, Exhibit & Meetings Operations

• Manage the end-to-end operational execution of sponsorships and exhibits, including setup/onboarding, maintenance, and accuracy of listings across sales materials, event platforms, mobile apps, event guides, and Fonteva/Salesforce.
• Serve as the primary operational liaison for sponsors and exhibitors by communicating deadlines, deliverables, logistics requirements, and invoice status, and coordinating with internal teams and external vendors.
• Coordinate the collection, organization, and deployment of sponsor and exhibitor assets, including logos, advertisements, URLs, mobile app content, and signage specifications, in partnership with Marketing.
• Support exhibitor management and logistics, including booth assignments, floorplans, layout updates, and onsite needs, in collaboration with Business Development and Meetings staff.
• Provide direct operational support to the Meetings team for sponsorship and exhibitor logistics across conferences, meetings, and designated programs.
• Ensure sponsor and exhibitor commitments sold by Business Development are clearly documented, communicated, and accurately executed.
• Independently manage sponsorship, exhibit, and logistics coordination for designated management conferences and smaller events over time.

Sales and Marketing Support & Data Management

• Assist with sponsorship renewals, lead research, and tracking of prospective sponsors and exhibitors.
• Maintain and update Fonteva/Salesforce records related to sponsorships, exhibitors, and fulfillment tracking.
• Generate sponsorship, exhibitor, and fulfillment reports to support forecasting, pipeline visibility, and post-event analysis.
• Monitor key dates and milestones across multiple events to reduce risk and improve coordination.
• Work with the AGC Marketing team to provide additional support for marketing campaign logistics such as email deployment, landing pages and asset delivery.
• Contribute to the development and documentation of sponsorship and exhibitor logistics processes and standard operating procedures.
• Identify opportunities to streamline workflows, improve data accuracy, and enhance sponsor and exhibitor experience.
• Support post-event debriefs and lessons learned to improve future execution.

Other:

• Other Job-related duties as assigned.

Qualifications, Experience & Competencies:

• Bachelor’s degree or equivalent professional experience in events management, marketing, business development, or a related field preferred.
• 2–4 years of experience supporting events, sponsorships, exhibits, or similar operational roles required.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• High attention to detail and commitment to accuracy and follow-through.
• Experience working with CRM systems, event management platforms, and Microsoft Office tools required. Fonteva/Salesforce Experience a plus.
• Strong written and verbal communication skills.
• Ability to work collaboratively across teams and adapt during peak event periods.

Work Environment & Expectations:

• Hybrid work schedule with a minimum of two (2) in-office days per week, with remaining days eligible for remote work based on business needs and event timelines.
• Primary work location is an office environment during standard business hours, with occasional schedule flexibility needed to support conference deadlines, launches, or time-sensitive marketing needs.
• Requires regular collaboration with internal teams and stakeholders through in-person meetings, email, phone, and video conferencing.
• Frequent use of a computer and digital platforms/tools for extended periods.
• May occasionally be required to lift and carry light materials (e.g., printed collateral, signage, event materials), generally up to 25 pounds.
• Travel will be required to support a variety of conferences and events, including occasional overnight and/or out-of-state travel based on event schedules and organizational needs.

About the Organization:

The Associated General Contractors of America (AGC) is the leading national trade association for the construction industry. Representing more than 28,000 commercial construction firms, we are the organization that successful contractors count on to help guide business decisions, improve operations, and shape the industry.

Guided by our shared values and commitment to our members, we thrive in an environment where collaboration and teamwork are valued. AGC has been fulfilling its mission to serve our nation’s construction professionals by promoting the skill and responsibility of those who build America for over 100 years.

AGC embraces a culture of inclusiveness as a core value. We take action to ensure that every employee has the opportunity to reach their full potential by building a culture that is diverse, safe, welcoming, and inclusive. AGC provides a supportive business environment, competitive salary, and an excellent benefits package.