Coordinator, Safety Team

ASPCA; New York (NY); Hybrid; USD 33,000 - 41,000; Full time

Job summary

The ASPCA is seeking a Coordinator, Safety Team to support data reporting, policy updates, and training across our Safety Team. This remote role requires coordinating site safety activities, reviewing policies, and ensuring timely compliance reporting.

You will work with internal teams and vendors, reporting to the Vice President of Safety. Qualified candidates will have strong Microsoft Office skills, 4+ years of professional experience, and the ability to manage multiple priorities while

Qualifications

• Proficiency in Microsoft Office Suite; Airtable experience preferred
• Strong organizational and time management skills
• Team oriented with ability to work independently
• Excellent written and verbal communication abilities
• Ability to manage projects, meet deadlines, and juggle priorities

Responsibilities

• Assist Safety Team travel planning for site safety committee meetings, assessments, training and projects
• Maintain Safety Team calendar and coordinate travel
• Manage safety contracts and process invoices
• Attend Site Safety Committee meetings to take notes and track action items
• Maintain Safety Team Knowledge Page and update training materials
• Support development and formatting of trainings/presentations
• Track compliance filings and training due dates
• Maintain safety-related databases (Incidents, PPE, SDS)
• Organize and audit safety policies and procedures across the org
• Retain and organize electronic files with consistent naming and versioning

Skills

Organizational skills

Communication skills

Project management

Cross-functional collaboration

Calendar management

Education

High School diploma or GED

Tools

Microsoft Office Suite

Airtable

Job description

Summary: The Coordinator, Safety Team plays a critical role at the ASPCA, ensuring that the work of the Safety Team can occur in an organized and data-driven manner to create and support a culture of safety at the ASPCA. The Safety Team all works together to make sure that our people, our facilities and our fleet are safe so that we can do the vital work needed for the animals in our care. Application Deadline: Please submit your application by Monday, September 21, 2026 @ 9:00pm ET.

What You’ll Do

The Coordinator, Safety Team is responsible for assisting members of the Safety Team with data reporting, scheduling of site safety committees and site visits, reviewing and updating safety policies and procedures, and training and presentations. This role ensures the smooth and efficient function of the Safety Team and allows for effective reporting and analysis of safety concerns as well as safety policies, procedures and training. Organizing review of safety policies, safety databases, compliance filings, site safety committees and key performance indicators is imperative to analyzing safety programs to make sure that the ASPCA is a leader in safety in the animal welfare industry. In addition, efficient management of Safety Team travel, safety drills and compliance training supports our culture of safety. This role will also engage with internal, cross-functional teams and third party vendors needed to support ASPCA safety and compliance programs. Coordinator, Safety Team reports directly to the Vice President, Safety and has no direct reports.

Where and When You’ll Work

This remote-based position includes the ability and willingness to travel up to 10% annually, as needed, and is open to all eligible candidates based within the United States.

What You’ll Get

At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home.

Compensation

The target hiring range is based on where the employee works, which for remote roles is the employee’s primary location of residence, and its respective cost of labor. You can view which zone applies to you based on your location (aspca.app.box.com/v/aspcazonetable). For questions regarding locations not on the list, please send an email to [e-mail] for more information. Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future. Zone 1: $23.56 - $25.00 per hour Zone 2: $25.97 - $27.89 per hour Zone 3: $28.37 - $30.29 per hour.

Benefits

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.
• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.
• Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.
• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more.
• For more information on our benefits offerings, visit our website. (careers.aspca.org//benefits) (careers.aspca.org//benefits)

Responsibilities

• Responsibility buckets are listed in general order of importance, and include but are not limited to:
• Administrative Functions Support controlled access functions at all ASPCA facilities through responsiveness to temporary electronic badge requests and activation and de-activation of access cards as well as auditing of card access use and compliance.
• Assist with scheduling Safety Team travel related to Site Safety Committee meetings, site assessment visits, in-person training and projects.
• Maintain Safety Team calendar to ensure coordination of travel.
• Manage contracts related to Safety Team work and process invoices
• Coordinate scheduling of all Site Safety Committee meetings and attend the meetings to take notes, document action items, complete follow up communication and track completion.
• Maintain, edit and update, as needed, the Safety Team Knowledge Page on Workvivo.
• Assist Safety Team members with development and formatting of trainings and presentations, as needed.
• Reporting and Document Management Track due dates and completion of compliance related filings and trainings.
• Assist with maintenance of Safety Team databases including, but not limited to, those related to Incident Reporting, Personal Protective Equipment and Safety Data Sheets.
• Create and manage schedule of review and audit for safety policies, programs and procedures across the organization.
• Maintain organization of Safety Team electronic files to ensure consistent naming, filing, versioning and storage of documents.
• Ensure safety related documents are retained in compliance with applicable law and ASPCA policies.
• Assist in data retrieval and organization from organizational databases based on requests from Safety Team.
• Engagement Assist the Safety Team with communications to ASPCA employees through multiple methods of communication.
• Work collaboratively with Safety Team members and other teams to respond quickly and efficiently to requests and emergencies.
• Develop, foster, and maintain stakeholder relationships, across the organization and, as needed, with outside vendors and service providers.

Qualifications

• Proficiency in Microsoft Office Suite required; experience with Airtable preferred
• Strong organizational and time management skills
• Team oriented with ability to work independently
• Strong written and oral communication skills
• Ability to manage projects, including demonstrated reliability, follow-through, meeting deadlines, time management, and managing multiple priorities
• Ability to collaborate cross-departmentally and cross-functionally; comfort speaking with people at all levels within the organization
• Ability to take content and create and format presentations
• Ability to exemplify ASPCA’s core values and behavioral competencies

Education and Work Experience

• High School diploma, GED or equivalent experience required
• At least four (4) years of experience working in a professional setting preferred
• Experience providing administrative support to a team required
• Experience partnering with other teams within an organization or with stakeholders and groups outside your organization required
• Experience working in a role that requires confidentiality and discretion highly preferred
• Experience with calendar management and coordinating travel for others required
• Experience organizing electronic files and maintaining databases required
• Experience managing contracts and processing invoices highly preferred
• Experience attending meetings, taking notes and communicating action items with key stakeholders preferred

Language

English (Required)

Education and Work Experience

High School Diploma, GED, or Equivalent Experience (Required)

The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States. The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers. The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources. At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA’s vision – that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.