Coordinator- Purchasing

ILLINOIS CENTRAL COLLEGE; East Peoria (IL); On-site; USD 48,000 - 54,000; Full time

Job summary

Illinois Central College is seeking a Coordinator of Purchasing for the East Peoria Campus. The role focuses on cost-effective procurement, set standards, and maintaining strong vendor relations to ensure accurate inventories and reporting.

This position oversees bid activities, staff supervision, and monthly reporting to the College Board. It requires a degree in business/accounting and 3–5 years of purchasing experience, with Workday knowledge preferred.

Qualifications

• Associate’s degree in business, accounting, or related field.
• 3 years of purchasing experience or 3–5 years progressively responsible experience.
• Proficient in Microsoft Office Suite.
• Strong organizational, prioritization, attention to detail, and communication skills.
• Ability to establish and maintain cooperative and professional working relationships with others.

Responsibilities

• Maintain effective purchasing and accounting controls per college policies.
• Assess purchasing operations to improve efficiency within the department.
• Coordinate purchasing activities and support end users using Workday.
• Oversee bid processes by writing specifications and managing quotes.
• Manage daily operations and supervise the purchasing staff.
• Prepare monthly purchase reports for Board review and approval.
• Purchase capital equipment and furniture as recommended.
• Review Workday updates and train end users.

Skills

Strong organizational skills

Prioritization

Attention to detail

Verbal and written communication

Interpersonal skills

Education

Associate’s degree in business, accounting, law or related field

Tools

Microsoft Office Suite

Workday

BEP knowledge

Job description

Position Title:Coordinator- PurchasingCampus:East Peoria CampusEmployment Type:Management, StaffFull timeDepartment:FinanceStart Date:10/31/2026Job Description:Summary:The Coordinator of Purchasing is primarily responsible for the procurement of the most cost-effective, high-quality materials resources and services that consistently meet or exceed the established college standards.Compensation for the Coordinator - Purchasing is $48,006.40-54,017.60 annually.Essential Functions:This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Maintain effective purchasing and accounting operational controls according to college policies and procedures.Assess purchasing operations and procedures facilitating improvements to increase efficiency in the purchasing department.Maintain relationships with college departments and vendors to ensure accurate communications are shared regularly to maintain ongoing inventories and required reporting.Coordinate college purchasing activities through maintaining a supplier database through Workday, training end users, and providing customer support.Oversee the scheduling of bids for all college departments by writing bid specifications and managing bids and/or quotes.Manage the daily operations of the purchasing department and provide leadership and supervision of the purchasing staff.Prepare monthly purchase report for College Board of Trustee’s review and approval.Purchase capital equipment and furniture as recommended.Review Workday release updates for Purchasing, communicate process changes with end users, and update training documentation.Coordinate and communicate with Receiving staff regarding certain shipments.Analyze yearly expenditures and prepare annual report of utilization of businesses owned by minorities, females, and persons with disabilities by designated due dates to the Illinois Business Enterprise Council.Assist with maintenance of college credit cards; requesting new cardholders, closing accounts, changing credit limits when necessary, training new cardholders, facilitate with charge dispute filings with PNC.Routinely visit the Warehouse to maintain inventory and identify items to be liquidated and coordinate sale of surplus items (furniture, retired assets, etc.) through public auction/sale.Perform related duties as required.Minimum Qualifications:The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.Associate’s degree in business, accounting, law or related field.3 years of purchasing experience OR 3-5 years of progressively responsible experience.Proficient in Microsoft Office Suite.Strong organizational and prioritization skills.Strong attention to detail.Strong verbal and written communication skills.Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.Preferred Qualifications:Working knowledge of the Business Enterprise Program Act for Minorities, Females, and Persons with Disabilities (BEP).Experience with Workday.Experience with government regulations, state legislation, and compliance reporting.Illinois Central College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, ancestry, pregnancy, physical or mental disability, sexual orientation, gender identity or expression, marital or familial status, order of protection status, use of VESSA rights, genetic information, military or veteran status (including discharge status), or any other protected status in accordance with applicable federal, state, and local laws.Illinois Central College offers a comprehensive benefit package for full-time employees, including:paid time off;11 paid holidays; 2 floating holidaysmedical, dental, vision, life and long-term disability insurance;tuition waivers for employee, spouse and dependent children;on-site childcare center;403(b) retirement plans; andState University Retirement System pension plan.To