Coordinator, Public Engagement

The Woodruff Arts Center; Atlanta (GA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Life and AD&D

Dental

Vision

Short Term Disability

Long Term Disability

Flexible Spending Account

Employee Assistance Plan

403b (with employer match)

Financial Wellness Program

Paid Time Off

Paid Holidays

Discounts for High Museum visits

Job summary

The Woodruff Arts Center invites applicants for the Learning and Civic Engagement Coordinator, Public Engagement, at the High Museum of Art. This role focuses on coordinating public programs and special events for Atlanta's diverse audience, aligning with the Center's mission to connect art and civic life.

You will plan and implement Friday nights, Oasis, camps, and public conversations, manage logistics, budgets, and collaborations with departments across the museum, and support inclusive

Qualifications

• BA in a relevant discipline and 3–5 years of professional experience.
• Strong organizational skills, attention to detail, and the ability to work independently.
• Proficiency with Microsoft Office; familiarity with Trello, Momentus, and Reserve preferred.
• Excellent communication and interpersonal skills for volunteers, performers, staff, and the public.

Responsibilities

• Coordinate an annual slate of public education programs inspired by the High’s collections.
• Manage scheduling, space reservations, registration, tickets, contracts, and supplies.
• Arrange travel and lodging for Friday night, Oasis, and public conversation performers.
• Collaborate with museum departments to promote programs.
• Track program budgets, spending, and attendance.
• Assist with camp logistics and caregiver communications.

Skills

Organizational skills

Communication

Budget tracking

MS Office

Education

BA in relevant discipline

Tools

Trello

Momentus

Reserve

Job description

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff.Reports to:Director, Public EngagementFLSA:United States of America (Exempt)Employment Status:Regular/Full timeABOUT THE HIGHThe High brings art, ideas, and people together to amplify the importance of artistic expression, envision a better future, and positively change Atlanta.Our work is rooted in five guiding ambitions: Growth, Inclusivity, Collaboration, Connectivity, and Optimism. These values shape our programs, partnerships and the way we work together. Candidates who are energized by these aspirations will find a meaningful and supportive home at the High.ABOUT THE ROLEThe Learning and Civic Engagement Department connects Atlantans with art and ideas to inspire better civic life. We activate the museum’s collection and exhibitions with inclusive learning opportunities, and we collaborate to share creative practices alongside art and artists. Our work cultivates growth through inquiry and strengthens people’s connections with themselves, one another, and the wider world.Rooted in the museum’s guiding principles—growth, inclusivity, connectivity, collaboration, optimism—and the methods of the department, the Coordinator, Public Engagement will focus on public programs and events for all Atlantans and visitors at the High Museum of Art. This role focuses on full-museum programs—Friday night programs, art camps, Oasis, holiday programs—and public conversations.SCHEDULETuesdays – Saturdays 9:00a.m. – 5:00p.m.First, second, and third Fridays 2:00p.m. – 10:00p.m.Evenings as necessary to fulfill public program responsibilitiesIn the summer, this position shifts to Monday-Friday, 10am-6pm to support summer camp; the first, second, and third Friday of the month schedule will remain 2pm-10pm.SALARY: $45,000WHAT YOU WILL DO:Program Planning and Logistics (50%)Under the supervision of the Assistant Director, Public Engagement, coordinates an annual slate of creative, engaging public education programs inspired by the High’s collections and exhibitions.Coordinates all aspects of program logistics: scheduling, space reservations registration, ticket building, contracting, ordering supplies, audio/visual support, and program evaluation.Coordinates contracts, payment, billing, travel and lodging for Friday night, Oasis, and public conversation performers and contractors.Participates in museum-wide, departmental, and project-based planning meetings; employs knowledge learned about exhibitions and special projects to inform program development.Coordinates camp logistics such as ordering supplies, building tickets, registration, implementation, and communicating with caregivers.Collaborates with Learning and Civic Engagement department members and other museum departments (especially Guest Relations, Membership, and Communications/Marketing) to promote public programs.Program Implementation (40%)Coordinate and implement program offerings on-site for visitors of all ages, including:o High Frequency Friday (First Friday, 6pm-10pm)o Friday Jazz (Third Friday, 6pm-10pm)o Oasis (Third Saturday 11am to 2pm)o Art & … (Second Friday 6pm to 9pm)o Public Conversations (Usually Thursdays at 7pm or weekends at 2pm, ~once per month)o Summer/Spring Break Camps (one week in spring, nine weeks in summer)o Holiday Programs (i.e. Valentines Day, Holiday Photos, Halloween, Gingerbread Program)Collaborates with Learning and Civic Engagement department members and other museum departments (especially Guest Relations, Special Events, AV technicians, Housekeeping, Security, and other support staff) to implement public programs.Reporting and Tracking (10%)Uses and monitors program budget to achieve an efficient use of resources.Tracks spending and attendance throughout the fiscal year.Other duties as assigned.WHAT WILL WE EXPECT OF YOU:Excellent organizational skills, attention to detail, accuracy, and ability to work independently.Ability to work scheduled weekend and/or evening hours to align with public program offerings.Ability to track spending and complete accounting requests.Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.Preferred: Proficiency with Trello, Momentus, and Reserve.Preferred: Experience developing and implementing public programs within a museum, educational, or non-profit context.Education and ExperienceBA in relevant discipline and/or 3-5 years professional work experience.Language SkillsAbility to organize and express information in clear, logical sequence.Strong communication and interpersonal skills required for working with volunteers, performers, staff, and the public.Diplomatic leadership skills and ability to coordinate and negotiate with various departments within the museum.Mathematical SkillsBasic math skills, including the ability to accurately track expenses, process payments, reconcile attendance and registration data, and maintain program records.Ability to use spreadsheets to organize data, perform basic calculations, and support reporting.PHYSICAL REQUIREMENTS:Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.WHAT YOU CAN EXPECT FROM US:Health InsuranceLife and AD&DDentalVisionShort Term DisabilityLong Term DisabilityFlexible Spending AccountEmployee Assistance Plan403b (with employer match!)Financial Wellness ProgramPublic Service Loan Forgiveness ProgramPaid Time OffPaid Holidays (including your birthday!)Discounts and complimentary offers to visit the High Museum, Alliance Theatre and Atlanta Symphony Orchestra