Coordinator Organ Procurement Coordinator

100 Albany Med Health System; San Jose (CA); On-site; USD 70,068 - 108,605; Full time

Benefits offered by this job

Excellent health care coverage

Wellbeing support programs

Job summary

100 Albany Med Health System in San Jose, California is hiring an Organ Procurement Coordinator responsible for managing organ donation processes. The ideal candidate will engage in donor education, maintain relationships with hospital staff, and coordinate logistics of organ procurement.

This role requires a health-care degree and preference for candidates with prior organ procurement or critical care nursing experience. Benefits include excellent health coverage and various wellbeing programs.

Qualifications

• Prefer a degree in a health-care field (associate’s or bachelor’s).
• Strong preference for prior organ procurement experience.
• Physically able to lift 75-100 pounds.
• Ability to work extended hours.

Responsibilities

• Participate in a rotating call schedule for organ donation.
• Coordinating organ donor management per CDT protocol.
• Assist in operating room procurement and scheduling.
• Document updates and outcomes in the DonorTrac Medical Record daily.

Skills

Organ procurement experience

Critical care nursing background

Record-keeping skills

Technical training skills

Data entry experience

Education

Degree in a health-care field

Job description

Department & Unit: CDT. Work Shift: Day (United States of America). Salary Range: $70,068.00 - $108,605.00. Purpose: The Organ Procurement Coordinator performs a variety of duties to increase the availability of suitable organs and tissues for transplantation. These duties include identification and management of the organ donor; placement of the organs; operating‑room responsibilities during procurement; and post‑donation debriefing. Duties may also include hospital and community education to increase donor awareness when assigned.

Key Responsibilities (95%)

• Participate in a rotating call schedule and carry a smartphone. Call may exceed fifty percent of days in the month.
• Work hours are dictated by donor activity; provide staffing support when case load requires.
• Travel by company or personal vehicle, small chartered planes, helicopters, or limousine services.
• Maintain professional relationships with the CDT team, hospital staff, donor families, medical examiners/coroners, and other professionals.
• Maintain confidentiality in accordance with CDT policy and applicable regulations.
• Manage time to allow preparation of educational programs and other department activities.
• Assist in hospital and community education and development (e.g., quarterly visits, CEU and non‑CEU programs, community outreach).
• Identify and rule out unsuitable organs/tissues, and obtain legal authorization from families.
• Document updates and outcomes in the DonorTrac Electronic Medical Record daily.
• Coordinate organ donor management per CDT protocol, maintaining hemodynamic stability and ordering/performing appropriate tests.
• Allocate organs to transplant centers per CDT and UNOS policy; enter donor data into DonorTrac and UNOS records; notify centers; arrange transport.
• Assist in operating room procurement: coordinate OR scheduling, equipment, staff, preservation, packaging, and transport of organs.
• Follow up with donor hospital within three business days; provide feedback and evaluate process improvement.
• Attend daily morning huddles, weekly case review meetings, and other CDT quality‑improvement activities.
• Perform other related duties as assigned.

Non‑essential Job Functions (5%)

• Complete tasks as assigned by the CDT MO.
• Attend additional meetings as required.

Qualifications

• Prefer a degree in a health‑care field (associate’s or bachelor’s).
• Strong preference for prior organ procurement experience, critical care nursing background, or operating room experience.
• Preferred experience with the on‑call process.
• Physically able to lift 75‑100 pounds.
• Ability to work extended hours.
• Strong record‑keeping, calculation, policy drafting, and technical training skills.
• Experience with data entry and computer use.

Equal Opportunity & Legal Information

Albany Med Health System is an equal‑opportunity employer. This role may require access to sensitive information, including HIPAA Protected Health Information and other information regulated by federal and New York State statutes. Access is based on a "need to know" and is the minimum necessary to perform assigned duties. Information shall not be disclosed beyond what is required, and reasonable efforts shall be made to protect it from unauthorized access.

Benefits

• Excellent health care coverage with no copay at Albany Medical Center providers.
• Wide array of services and programs supporting emotional, physical, and mental wellbeing.