Coordinator of Special Grants

West Hills College; Coalinga (CA); On-site; USD 79,000 - 89,000; Full time

Job summary

West Hills Community College District invites applications for a Coordinator of Special Grants - OYA & ETPP. This grant-funded role has a clearly defined end date of 03/30/2028 and a starting salary within the Classified Management Range 21.

The coordinator will oversee specialized grant projects, ensuring regulatory compliance, preparing performance reports, and coordinating with partners from school districts and community groups to advance student support programs.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Minimum two years of responsible professional experience in education or management or related field.
• Experience coordinating complex grant programs and reporting requirements.

Responsibilities

• Organize the implementation of projects and outreach efforts and evaluate compliance with grant goals.
• Direct and supervise assigned staff including clerical and program staff.
• Communicate with grant partners such as school districts and community groups.
• Ensure compliance with regulations for participation in grant-funded activities.
• Prepare and submit reports detailing grant objectives and performance.

Skills

Group processes

Planning & resource allocation

Written & oral communication

Federal programs & state regulations

Analytical & administrative

Supervision

Interpersonal skills

SLO development support

Independent work

Education

Bachelor’s degree

Tools

Office software

Job description

West Hills Community College District

Coordinator of Special Grants - OYA & ETPP

Classified Management Range 21
Hiring Range: $79,468 - $89,442 per year
Full Range: $79,468 - $103,688 per year

*This position is contingent upon grant funding, and it has an ending date of 03/30/2028.*

Summary

Under the direction of an area administrator, provide coordination and oversight for the implementation and administration of specialized grant projects with emphasis on compliance with grant objectives.

Distinguished Characteristics

The coordinator provides support for the successful operations of local, state and federal programs, including but not limited to following locally funded programs, federal Hispanic Serving Institutions, Department of Education, Department of Labor and HUD grants, state grants from the Community College Chancellor’s Office, and EDD grant programs. Working with the assigned administrator, the Coordinator of Special Grant Programs communicates with grant partners, which may include local middle and high school districts, various community groups and organizations as well as colleges and universities. The Coordinator of Special Grant Programs will work to enhance multifaceted services for students and where appropriate the community at large. This position will work with area administrator to ensure compliance with all federal and state program regulations pertaining to the specific grant(s). The Coordinator of Special Grant Programs will be responsible for performance reporting.

Essential Duties and Responsibilities

• Organize the implementation of projects and outreach efforts. Organize schedule, implement, and evaluate compliance with grant goals and objectives.
• Direct the work of assigned staff.
• Supervise staff such as clerical and program staff, advisors, tutors, and instructional aides.
• Communicate with participating grant partners, such as school districts, business and industry, non-profit organizations, workforce investment board programs, municipalities, and other entities.
• Ensure compliance with regulations for participation in grant-funded activities.
• Act as an educational resource and advocate for first generation and low-income students.
• Compile data and prepare reports required by the college and various funding sources and agencies as directed.
• Assist with completion and submission of reports detailing compliance with grant objectives including but not limited to mid-year and annual performance reports as required by the grant or requested from administration.
• Supervise, implement, and monitor special grant activities.
• Advise students/participants regarding procedures enrollment requires into institutions of higher education, training programs and/or military.
• Make presentations about the program to internal and external consistent groups in order to foster a climate supportive of the programs.
• Supervise and evaluate the performance of assigned staff.
• Under the direction of administration, interpret and apply program regulations.
• Maintain an understanding of current ideas, trends and practices pertaining to Federal Grants which support Hispanic Serving Institutions and Department of Education grants such as the Title V Program, TRIO, CAMP, HEP or the GEAR UP Program, and USDA and Department of Labor programs.
• Participate in local, regional, and national training workshops pertaining to grant management and/or program improvement.
• Work closely with staff in developing and providing professional development activities.
• Coordinate and participate in the hiring of staff.
• Assist faculty and others, where appropriate, in the development of Student Learning Outcomes (SLOs) and the determination of their effectiveness in helping students achieve their desired learning outcomes. In addition, provide leadership for the development of SLOs within their program areas of responsibility.
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities:

• Group processes and group facilitation strategies.
• Planning and resource allocation processes.
• Strong written and oral communication skills.
• Federal programs and state regulations related to grant funded programs.
• Analytical, organizational, planning, and administrative processes.
• Principles and practices of supervision.
• Current computer software and equipment necessary for the daily operations of the programs.
• Interpersonal skills using tact, patience, and courtesy.
• Implement project objectives and meet targeted grant goals.
• Plan, organize and direct the implementation of grant activities.
• Work with low-income and diverse populations.
• Compile, verify data, and prepare reports.
• Monitor and manage specialize budgets.
• Read, interpret, apply, and explain rules, regulations, policies, and procedures.
• Maintain current knowledge of program rules, regulations, requirements, and restrictions.
• Prepare and deliver oral presentations.
• Supervise and direct assigned staff.
• Evaluate staff including educational staff.
• Work independently with little direction.

Physical Abilities:

Position requires hearing, moderate lifting, bending and reaching above shoulder, sitting or standing for extended periods, speaking to exchange information and interview students, and dexterity of hands and fingers to operate a computer terminal and other office equipment.

Working Conditions

Work is performed indoors where minimal safety considerations exist. Office environment; subject to constant interruptions, may require walking or driving from site to site to conduct work at various community locations.

Education and Experience

This position requires a Bachelor’s degree from an accredited college or university. This position requires a minimum of two years responsible professional experience in education or management or related field.

Licenses and Certificates

Requires a valid driver’s license.

Required Materials

1. Cover Letter
2. Completed Online District Application.
3. Professional Resume.
4. Unofficial transcripts verifying course work completed and degree(s) received.

NOTE:Minimum qualifications and required materials must be met/received by the last day of the filing period.

Equal Opportunity Employer Statement

West Hills Community College District is an equal opportunity employer committed to nondiscrimination on the basis of race, creed, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, genetic information or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.

Background Check

All of our positions require the ability to pass a background and live scan.

Selection Process

Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview.