Coordinator of PT & OT Clinical Education

Walsh-University; North Canton (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

Walsh University seeks a highly motivated and self-directed Clinical and Student Onboarding Coordinator for PT and OT within the College of Health Sciences. The role provides administrative and operational support for clinical education components and coordinates placements, sites, and preceptors.

The coordinator collaborates with faculty, program directors, and external partners to manage onboarding, compliance, and documentation, using MS Office and Excel to generate reports and maintain

Qualifications

• Associate degree, technical certificate, or equivalent education required.
• Experience in administrative support or higher education preferred.

Responsibilities

• Provide administrative support for clinical education and fieldwork activities across OT and PT programs.
• Monitor and maintain clinical affiliation agreements and related documentation.
• Coordinate onboarding and required documentation for students with clinical sites.
• Assist with accreditation data collection, reporting, and timelines.
• Communicate requirements and deadlines to students and faculty in a timely manner.
• Generate reports and summaries for program leadership and planning.

Skills

Data entry

Critical thinking

Organizational skills

Written communication

Verbal communication

Team collaboration

Education

Associate degree or technical certificate

Tools

Microsoft Office

Excel

Job description

This is a fully on-campus role, where we do our work in community with colleagues, students, and campus partners.Main Campus - Fully onsitePosition SummaryWalsh University seeks a highly motivated and self-directed individual to join the College of Health Sciences as the Clinical and Student Onboarding Coordinator for PT and OT. The coordinator provides administrative and operational support for the clinical education components of the OT and PT academic programs. The coordinator works closely with faculty, program directors, clinical education partners, and university offices to oversee the coordination of clinical placement for all Occupational Therapy and Physical Therapy students. Responsibilities include but are not limited to verification of clinical sites and preceptors, obtaining affiliation and preceptor agreements, ensuring student compliance with all health data, and completing onboarding for students with individual sites. The coordinator will also work with the Directors of Clinical Education for the programs to facilitate the admission application process. The candidate must have excellent critical thinking, communication skills, and technical skills including data entry and competence with Microsoft Office and Excel.Essential Duties and ResponsibilitiesProvide administrative support for clinical education and fieldwork activities across OT and PT programsAssist with clinical education preparatory processes for students and facultyMonitor, track, and maintain clinical affiliation agreements and related documentation for clinical education sitesSupport the initiation and renewal of clinical education contracts in collaboration with appropriate university officesCollect, maintain, and update clinical site information on a routine basisMonitor student compliance with program and clinical site requirements, including onboarding and required documentationCommunicate clinical education requirements, deadlines, and site specific expectations to students in a timely mannerMaintain accurate records related to student placements, clinical experiences, educator information, and requirementsData Management, Reporting, and TechnologyCollect, compile, and maintain clinical education data using university approved software systems and databasesDemonstrate comfort and proficiency with technology platforms that support the administration of fieldwork and clinical educationGenerate reports and summaries as requested by program leadership for planning, accreditation, and assessment purposesProvide guidance and basic training to students and faculty on clinical education systems and processes, as appropriateCompliance, Accreditation, and External CoordinationAssist with accreditation support activities, including data collection, documentation, and reportingCoordinate with finance and administrative offices regarding clinical education related invoices and auditsPrepare and provide required documentation to external partners and clinical sites as neededServe as a liaison between academic programs, university offices, and external clinical education partnersAdditional ResponsibilitiesProvide general student support related to clinical education processes and requirementsComplete special projects and additional duties as assigned to support the effective operation of the School of Behavioral & Health SciencesThis job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.Required Qualifications (Knowledge, Skills, and Abilities)Must demonstrate an understanding the Walsh University Statement of Faith and a commitment to support the Mission, Vision, Values and Code of Ethical Conduct of Walsh University in accordance with Ex Corde Ecclesiae and the Catholic intellectual tradition. Must also possess the following:Education: Associate degree, technical certificate, or equivalent education OR an equivalent combination of education and related experienceWork Experience: Experience in administrative support, healthcare education, higher education, clinical settings, or a related environment preferredDemonstrated ability to work effectively with technology and software systems used to manage records, data, and complianceStrong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlinesEffective written and verbal communication skillsAbility to work collaboratively with faculty, staff, students, and external partnersCommitment to confidentiality, accuracy, and professionalismSkills and abilities:Professional demeanor, critical thinking, and ability to interact professionally with students, staff, faculty, and clinical partners. Positive and collaborative attitude a mustPreferred QualificationsExperience supporting academic programs, clinical education, or fieldwork coordinationFamiliarity with healthcare or allied health education environmentsExperience working with data tracking, record management, or compliance related processesPhysical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functionsNormal day to day functions include sitting, standing, and walking between offices and campus buildingsPeriodic fluctuations in workload tied to academic calendars, student placement cycles, or accreditation timelinesApplication InstructionsApplicants must submit a completed online application and any additional documents requested by the search/interview committee. This may include resume, unofficial transcripts, etc.About Walsh UniversityWalsh University is seeking a dynamic, energetic, and passionate individual who is enthusiastic about contributing to a private, faithfully Catholic institution of higher learning and serving the common good. Walsh University promotes academic excellence, an engaged community, and a commitment to helping students discover their life purpose. Grounded in values of faith, excellence, integrity, service and community. Walsh University is committed to principles of equal opportunity and is an equal opportunity employer.