Coordinator of Library Operations

University of South Florida; Tampa (FL); On-site; USD 50,000 - 55,000; Full time

Job summary

University of South Florida in Tampa is seeking a Coordinator of Library Operations to manage workflows for e-resource processing, including electronic resources maintenance, serials copy cataloging, and e-resource record management.

The role supports e-book renewals, acquisition programs, catalog maintenance, collection metrics, and access troubleshooting, collaborating with the Collections Librarian on government documents and collecting data to improve discovery and access.

Qualifications

• Bachelor’s degree with two years library experience; degree equivalency may apply.

Responsibilities

• Acquire and activate library electronic resources including journals, eBooks, and databases, and maintain records in ERMS.
• Perform complex copy cataloging of serials and e-resource records and update metadata to improve discovery.
• Coordinate collection metrics and inventories, including government documents reconciliation.
• Investigate and resolve access issues reported by users, triaging with IT as needed.
• Perform other duties as assigned.

Skills

e-resource processing

copy cataloging

e-resource management

catalog maintenance

troubleshooting access issues

Education

Bachelor's degree

Tools

Alma/Primo ILS

OCLC Connexion

Microsoft Excel

Job description

Position Description:
As a member of the Collections & Discovery department, this Coordinator of Library Operations position is responsible for managing and performing all workflows associated with e-resource processing. Responsibilities of the position include: electronic resources maintenance; serials complex copy cataloging and e-resource record management; e-book and continuing resources renewals processing; and e-book acquisition program management. Other responsibilities include performing catalog maintenance tasks; engaging in departmental catalog clean up projects; maintaining collection metrics; assisting with collection assessment; assisting Collections Librarian with library collections projects including government documents; and troubleshooting resource access issues.

Job Description
Position Description:
As a member of the Collections & Discovery department, this Coordinator of Library Operations position is responsible for managing and performing all workflows associated with e-resource processing. Responsibilities of the position include: electronic resources maintenance; serials complex copy cataloging and e-resource record management; e-book and continuing resources renewals processing; and e-book acquisition program management. Other responsibilities include performing catalog maintenance tasks; engaging in departmental catalog clean up projects; maintaining collection metrics; assisting with collection assessment; assisting Collections Librarian with library collections projects including government documents; and troubleshooting resource access issues.
Salary: $50,000 - $55,000
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu .
Responsibilities
Duties:

• 40% - Acquire and activate library electronic resources including journals, e books, and databases. Maintain titles and packages in link resolver and create records in electronic resources management systems that include title lists, licenses, acquisitions, and statistics information. Track journal titles as they transfer from one publisher to the next to ensure continuous access. Review renewals for the journal collection. Manage e book acquisition programs including title list monitoring, inter-program coordination and reduplication, owned title management, usage reviews, expenditure monitoring, and selection data. Ensure continuous access to online collections by working with vendors in securing invoices and price quotes, registering new titles and setting up administrative accounts in vendor platforms and performing routine account maintenance tasks.
• 25% - Perform complex copy cataloging of serial and e-resource records. Apply advanced knowledge of best practices and procedures in cataloging processes and metadata standards to perform cataloging workflows and solve daily workflow problems. Engage in the analysis, planning, and implementation of e-resource cataloging related projects to improve discovery of electronic resources. Oversee cataloging workflows and e-book metadata for evidence-based e-book acquisition programs. Work with cataloging team on catalog clean up and maintenance projects by performing complex copy cataloging of resources in all formats, updating catalog records to RDA standards, and updating various bibliographic, holding, and item fields to improve the access and discoverability of library resources.
• 20% - Coordinate with the Collections Librarian in departmental collections management projects. This includes managing a system of retrieval and tracking of collection and acquisition metrics, performing inventories of various collections, and government documents reconciliation.
• 10% - Support access to online collections by investigating and resolving content related problems reported to the unit by users or library staff. Triages technical issues using library systems expertise, and USF IT as needed. Reports back to user/library staff via online reporting system without review.
• 5% - Performs other duties as assigned.

Qualifications
Minimum Qualifications:

• This position requires a Bachelor’s degree in an appropriate field with two years of work experience in a library. Appropriate college coursework may substitute for the required experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications:

• Bachelor's degree. Three to four years of paraprofessional library experience related to serials. Copy cataloging experience. Familiar with Alma/Primo ILS and discovery system and library electronic resources. Microsoft Excel proficiency. Experience with OCLC Connexion, Microsoft Office.
• Working knowledge of spreadsheets; Understanding of basic cataloging standards; Experience with academic library electronic resources and electronic resource management systems.

About Us
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu . Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.